Hothfield Parish Council

...in the rustic heart of Kent


 

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  Policy Documents, FoI and Transparency Information


 
Note:- While great care is taken to ensure the accuracy of these documents, readers are advised that the formal documents and other Council records are held by the Parish Clerk. They are available for inspection by prior arrangement.

P
lease contact the Parish Council through the

Parish Clerk, Mrs Judith Batt

Keg Barn, Shadoxhurst,
Ashford, Kent TN26 1HX

Tel: 01233 733994
Click here to email the Parish Clerk

 
Transparency Code items
The Local Audit and Accountability Act 2014 sets out a new audit framework for local public authorities which were previously covered by the Audit Commission regime. Under this new framework, parish councils with an annual turnover not exceeding £25,000 will be exempt from routine external audit. Instead, these parish councils are required to publish key information to the public under the Transparency Code. 

Listed below are those items published by Hothfield PC. Our Policies are found here.  Please direct any queries or clarifications to the Parish Clerk.

For FY 2018/2019

List of Councillors' Responsibilities
Employment Procedure, May 2018
Grievance Procedure, April 2018
Social Medial Policy, April 2018
ToR for Appeals Committee, May 2018
ToR for Disciplinary and Grievance Committee, May 2018
ToR for Finance & Policy Advisory Group, May 2018
Employers Liability Certificate
Fixed Asset Register, June 2018.

For FY 2017/2018

Click Here for a List of Councillors' Responsibilities. (PDF file, opens in new window)
Click Here for our published Annual Governance Statement. (JPG image file, opens in new window)
Click Here for our published Accounting Statement. (JPG image file, opens in new window)

Click Here for an Analysis of Variances. (JPG file, opens in new window)

Click Here for our published Annual Internal Audit Report. (JPG image file, opens in new window)

Click Here for our published Bank Reconciliation Statement. (JPG file, opens in new window)
Click Here for our published Certificate of Exemption. (JPG file, opens in new window)

Click Here for the Notice - Audit & Public Inspection of Accounts. (JPG file, opens in new window)

Click Here for Local Authority Accounts: Summary of Your Rights: page one. (JPG file, opens in new window)

Click Here for Local Authority Accounts: Summary of Your Rights: page two. (JPG file, opens in new window)

For FY 2016/2017

Click Here for Notice of Conclusion of Audit for 2016/2017. (PDF file, opens in new window)
Click Here for External Auditor Report and Certificate for 2016/2017. (PDF file, opens in new window)

Click Here for our Statement of Internal Controls for 2016/2017. (PDF file, opens in new window)
Click Here for the Chairman's Report, for 2016/2017.
Click Here for our published Bank Reconciliation Statement to 31 March 2017. (PDF file, opens in new window)

Click Here for Details of Payments for 2016/2017. (PDF file, opens in new window)
Click Here for Details of Receipts for 2016/2017. (PDF file, opens in new window)

Click Here for an Explanation of Variances for 2016/2017. (PDF file, opens in new window)
Click Here for our published Accounting Statement for 2016/2017. (JPG image file, opens in new window)
Click Here for our published Annual Governance Statement for 2016/2017. (JPG image file, opens in new window)
Click Here for our published Annual Internal Audit Report for 2016/2017. (JPG image file, opens in new window)

Click Here for Summary Receipts and Payments for 2016/2017. (PDF file, opens in new window)
Click Here for a List of Councillors' Responsibilities for 2016/2017. (PDF file, opens in new window)
Click Here for the Planning Committee TOR (PDF file, opens in new window)
Click Here for the Employers Liability Certificate (PDF file, opens in new window)
Click Here for the Fixed Asset Register (PDF file, opens in new window)

For FY 2015/2016
Click Here
for the Notice - Audit & Public Inspection of Accounts for 2015/2016. (PDF file, opens in new window)
Click Here for External Auditor Report and Certificate for
2015/2016. (JPEG file)
Click Here for our published Accounting Statement for 2015/2016. (PDF file, opens in new window)
Click Here for our published Annual Governance Statement for 2015/2016. (PDF file, opens in new window)
Click Here for our published Annual Internal Audit Report for 2015/2016. (PDF file, opens in new window)

Click Here for our Statement of Internal Control. (PDF file, opens in new window)
Click Here for our published Bank Reconciliation Statement to 31 March 2016. (PDF file, opens in new window)
Click Here for Details of Receipts and Payments for 2015/2016. (PDF file, opens in new window)

Click Here for Summary Receipts and Payments for 2015/2016. (PDF file, opens in new window)
Click Here for an Explanation of Variances for 2015/2016. (PDF file, opens in new window)

Click Here for the Fixed Asset Register at June 2015. (PDF file, opens in new window)

Click Here for a List of Councillors' Responsibilities for 2015/2016. (PDF file, opens in new window)
Click Here for the Planning Committee TOR (PDF file, opens in new window)
Click Here for the Employers Liability Certificate (JPEG file)
  

For FY 2014/2015
Click Here for our published Annual Governance Statement for 2014/2015. (JPEG file)

Click Here for Details of Receipts and Payments for 2014/2015. (Excel .XLS spreadsheet)
Click Here for Summary Receipts and Payments for 2014/2015. (Excel .XLS spreadsheet)
Click Here
for our published Accounting Statement for 2014/2015. (PDF file, opens in new window)

Click Here for our published Annual Governance Statement for 2014/2015. (PDF file, opens in new window)

Click Here for our published Annual Internal Audit Report for 2014/2015. (PDF file, opens in new window)

Click Here for our published Bank Reconciliation Statement to 31 March 2015. (PDF file, opens in new window)

Click Here for an Auditors Explanation of Variances for 2014/2015. (PDF file, opens in new window)

Click Here for the Asset and Investment Register at 31 March 2015. (PDF file, opens in new window)

Click Here for a List of Councillors' Responsibilities for 2014/2015. (Word .DOC file)

Click Here for the Planning Committee TOR (PDF file, opens in new window)

FoI and Policy documents

Click Here for our STANDING ORDERS. (Revised June 2018. PDF file, opens in new window)

Click Here for our General Privacy Policy. (PDF file, opens in new window)

Click Here for our Staff Privacy Policy. (PDF file, opens in new window)

Click Here for our Document Retention Policy. (PDF file, opens in new window)

Click Here for our Habitual Vexatious Complaints Policy. (PDF file, opens in new window)
Click Here for our Habitual Vexatious Complaints Procedure. (PDF file, opens in new window)
Click Here for our Code of Conduct.

Click Here for our Post and Email Policy. (PDF file, opens in new window & needs Adobe© Acrobat Reader).

Click Here for our Policy for items to be published on the
website and parish noticeboard. (PDF file, opens in new window & needs Adobe© Acrobat Reader).

Click Here for our Code of Conduct and click here for our formal Adoption Notice.

Click Here for details of FREEDOM OF INFORMATION ACT - MODEL PUBLICATION SCHEME.

Click Here for details of FoI - INFORMATION AVAILABLE.
Click Here for our FINANCIAL REGULATIONS. (PDF file, opens in new window & needs a PDF reader).

Click Here for our Vulnerable Persons Policy. (PDF file, opens in new window)
Click Here for our Complaints Procedure.(PDF file, opens in new window)

Click Here for our Complaints Committee TOR. (PDF file, opens in new window)

Click Here for our Health and Safety Policy. (PDF file, opens in new window)

Click Here for our Equal Rights Policy. (PDF file, opens in new window)

Click Here for our Recording and Filming Policy. (PDF file, opens in new window)

Click Here for our Press and Media Enquiry Policy. (PDF file, opens in new window)
Highway Issues Report Form - download and print PDF file or download and print MS Word .DOCX

Click Here for our web site Cookie Policy.


Parish & Local History Records. Are you searching for old parish records not available above? Researching your family tree? Interested in local history archives? The Centre for Kentish Studies at Maidstone is the Headquarters for the Kent Archives service. It holds manuscript and printed records for Hothfield and the County of Kent.  Telephone 01622 694363 or email archives@kent.gov.uk. Click here for more information.

Local links and businesses

 
 
 
 


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Last Update: 18.06.2018
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