Hothfield Parish Council

...in the rustic heart of Kent



 
 OCTOBER 2019 PARISH COUNCIL
MEETING MINUTES

 

MINUTES 190                                                   Page 909
 

Minutes of the Ordinary Parish Council Meeting

held at The Bluebell Centre, Hothfield,

on Wednesday 2 October 2019 at 7.00 pm

 

Unique Minute No

Business

Record

Action

 

1.

Note of Persons Present

Mr I Lloyd (Chair), Mrs M Merrion,

Mr M Cook, Mr G Cox, Mrs P Sutcliffe,

Mr R Vernon, Mr P Theedom,

Mrs M Norris (Clerk)

 

 

2.

 

Apologies for Absence

Apologies were received from Cllr Bell.  

 

3.

Declarations of Interest

None Received

 

4.

Resignation & Election of Deputy Chairman

Regrettably Cllr Fothergill had made the decision to stand down from the role as Deputy Chairman but would remain as a Cllr to the PC. Cllr Merrion was nominated for the post and it was unanimously agreed.

 

5.

Public Interval

 

Mr Peter Howard was in attendance and raised concerns about the dwindling levels of usage of the village hall. The committee need new members and the hall needs new clubs and societies to remain viable. The PC agreed that a meeting was needed to discuss the way forward and a convenient date will be provided by Peter for this.  

 

6.

Minutes of Previous

Meeting

Minutes 189 of the meeting held on 4 September 2019 were accepted & signed by the Chairman as

an accurate record.

 

 

7.

Matters Arising

 

There were no matters arising from the previous minutes.

 

 

8.

Borough Councillors Report

Cllr Bell was not in attendance at the meeting, however further to her email update, the PC requested that we go back to KCC and reiterate to them that the submitted plans against 19/00921/AS does not replace, as their email suggests, but in fact extends what is already there. With this in mind, could it not be possible that a crossing is funded under Section 106?  

Clerk to Email Cllr Bell.

9.

A20 Lorry Scheme

PC requested that the Clerk liaise with Westwell PC to ascertain if there have been any further developments.  

Clerk to Email Westwell PC

10. a

Finance

Payment of Account

 

See Table Below. Due to existing issues surrounding the receiving of bank statements, it was agreed that the scheduled mid-year audit be postponed until the PC have all the relevant documentation available to them. 

Clerk to advise Lionel Robbins.

 

Earmarked Funds (Oct)

Balance As of 4/9

+/- October Payments

Expected Balance

Muga

 EDF (DD)

          October

                                   

 

1802.54

 

 

3.00

 

1799.54

Salaries & Other Costs

Mr Marden

Mrs Norris

 

Webmaster

 

Data Protection Fee

 

Play Inspection Fee

         

 

 

3665.78

 

106.73

821.58

 

112.00

 

  40.00

 

78.00

 

2507.47

Bus Shelter

551.60

 

551.60

Garden Competition

390.02

 

390.02

Village Project

705.64

 

705.64

Village Fete

1793.31

 

1793.31

Hall Rent for Squad 26

NIL

 

NIL

TOTAL

8909.89

1161.31

7748.58

 

Bank Balance - Hothfield Parish Council - Bank Reconciliation as at last Bank Statement

Balance per Cash Book                          Balance at Bank

Opening Balance

32765.19

 

PC Reserve A/C

35753.41

Add Receipts in Year

 6239.99

 

Plus, u/c Receipts

        0.00

 

39005.18

 

 

35753.41

Less Payments in Year

  4316.43

 

Less u/c Cheques

    1164.66

 

34688.75

 

 

34588.75

Less Earmarked Funds

  7084.35

 

PC Current A/C

    100.00

 

27604.40

 

 

34688.75

 

 

 

Less Earmarked Funds

  7084.35

 

 

 

 

27064.40

 

                  Hothfield Youth Account - Bank Reconciliation – as at last Bank Statement

Opening Balance

  2402.08

 

Business Current a/c

1369.86

Add Receipts in Year

        0.17

 

Plus, u/c Receipts

      0.00

 

  2402.25

 

 

1369.86

Less Payments in Year

        0.00

 

Less u/c Cheques

      0.00

 

  2402.25

 

 

1369.86

 

 

Direct Reserve a/c

1032.39

 

 

 

 

 2402.25

 

                  Accounts to be Paid (projected for October)

PAYEE

CHQ

NO

DESCRIPTION

NET

£

VAT

£

GROSS

£

Parish Clerk M Norris

N/K

Salary (Est July/Aug/Sep)

820.00

 

820.00

Litter Picker / Caretaker

N/K

Salary

    105.93

 

    105.93

Webmaster

N/K

Quarterly services

    133.00

 

    133.00

 

Unique Minute No

Business

Record

Action

10.b

Finance : Solar Funding

 

Ongoing item (awaiting confirmation that funding has been received)

Clerk

11.

Parish Council Business &

 Correspondence

 

1) Correspondence/ Emails

 

 

 

 

 

 

 

 

 

 

 

 

 

2) Data Protection

 

 

3) Review of Parish Council Website

 

 

 

 

 

 

 

 

 

 

 

 

4) Risk Assessment

 

 

5) Community Payback Scheme

 

 

6) A20 Speed Restriction Scheme

 

 

 

 

 

 

 

 

 

7 Southern Water

 

 

 

 

 

 

8) Report for KALC Meeting

 

 

 

 

 

 

 

 

 

 

9)Protection of Muga

 

 

10) Village Hall – Intruder Alarm

 

11) National Highway Satisfaction Survey.

 

 

12) BREXIT

 

 

 

 

No written correspondence had been received. All emails are forwarded as received via the Clerks inbox.

 

A copy of the PCS0’s report was read by the Chairman and is attached to the minutes for information. (See Appendix 1). It was agreed that it would be beneficial to all to offer an invite to the PCSO for attendance at a future PC meeting.  

 

 

Nothing to report.

 

 

Ongoing. However it was reported at the KALC meeting under item number 6.3.6 That “ KCC will no longer host Parish Council websites from next year because of the new accessibility regulations, which will apply to existing websites from 2020.  KALC will be running a workshop on the regulations.  Mr Smith noted that Wittersham uses the Hugo Fox template, which is free and accessibility compliant.”

 

 

In Progress

 

 

No update available as Cllr Fothergill not in attendance.

 

Cllr Bell advised by email that she had received an email from a case officer at ABC who confirmed that the speed limit through the section of the A20 is due to be lowered to 50mph very soon (coupled with a minor junction alteration at Cades Road / A20).  Although no date was given as yet.

 

 

The works are still ongoing and currently due for completion in December 2019.

 

 

 

Cllr Cox attended the meeting on 25/09 and provided the PC, prior to our meeting, with a written update before the circulation of the formal minutes.

 

He also confirmed that Cllr Drury from Westwell Parish had been appointed as a representative from the KALC to the JTB.    

 

This item was postponed for discussion.

 

Unable to discuss this item as Cllr Fothergill was not in attendance.

 

Cllr Sutcliffe agreed to complete the survey.

 

 

Nothing to report however all councillors were in receipt of the Brexit Bulletin emails issued from KALC.

 

 

 

 

 

 

 

 

 

 

 

 

Clerk to contact PCSO to arrange.

 

 

 

Cllr Merrion

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

12.

Planning

See Attached List

 

13.

Items for Next Agenda

Transport  

PCSO

Intruder Alarm Village Hall

Hothfield News

 

 

14.

Any Other Business

The Chairman reported that the Editor of the Hothfield News was moving and the PC wished him and his family well. Plans were in place to look for someone who would be interested in taking over the role possibly even splitting the job between an editor and a printer.

 

The Hothfield Funday originally planned for Easter 2020 has been cancelled due to lack of volunteers to take the plans forward.  This was a timely comment especially since the village hall committee were also looking for volunteers to take forward village activities. It was suggested that this type of activity could be merged with the village hall discussions.

 

The PC discussed the Ashford Local Council Survey 2019 and a combined response was formulated.

 

The PC agreed to fund the clerk’s subscription to the ALCC.

 

Cllr Malcolm agreed that he, along with Cllr Sutcliffe, would begin weeding the MUGA area.

 

Further to Cllr Cox’s site visit and investigation regarding the vegetation growing along Coach Drive and its subsequent narrowing of the road and other associated issues (including areas of fly tipping see email Cllr Cox to PC 26/09/19), it was agreed by the PC that Cllr Cox’s points be raised with KCC in order for them to act upon.

 

Cllr Sutcliffe reported that she was still in favour of a meeting with residents to discuss best uses of the Solar Income. Further discussion on the arrangements of the meeting were currently on hold until confirmation of funds received.  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Clerk to submit

 

 

There being no other business the meeting concluded at 21:10hrs. The next meeting is scheduled for 6th November 2019.


 

Appendix 1 to October Minutes 190

 

Monthly report for Downs West ward

(which covers – Hothfield, Westwell, Challock)

 

Hello,

This is my report for the month of September.

My report goes out to the Parish Council, Neighbourhood Watch co-ordinators, and any other members of the community who may be interested to receive it.

The report is a general overview of what has been happening in the area, some advice on not becoming a victim of crime, and what I have been involved in that month. I will make comment of what sort of crimes and anti-social behaviour may have happened in the area but will not cover all crime and will not go into depth. 

If you do not wish to continue receiving this email please let me know.

 

Crime statistics can be found at:  www.police.uk

 

Crime

•               Westwell – criminal damage – 2 reports of fences being pushed over and damage caused. Likely been done to gain access to field of hare coursing.

•               Challock – burglary – entry gained to poultry shed, chickens and breeding turkey stolen.

•               Westwell – theft/assault – male has stolen victim’s handbag from her car. Victim has followed the male and has been assaulted. – Active investigation. 

 

ASB

Hothfield – two reports of nuisance motorbikes around the play area and surrounding area. 

Residents are asked to report all incidents of nuisance vehicles and to try and gain as much information as possible, i.e. descriptions, vehicle index, photos, etc. I will continue to patrol these areas and deal with any nuisance vehicles appropriately.

Hothfield – nuisance youths waving cars down, possibly seen with a catapult.

If this happens to you please do not stop and confront the youths. Report to Kent Police as soon as possible.

 

I would like to remind all residents to stay vigilant and report anything suspicious online or via the Kent Police non-emergency number 101 or if you do witness a crime in progress then please do call 999.
  

***Also please do not forget the online chat and crime reporting system on the Kent Police website which gives members of the public the ability to report crime online rather than by phone which some may find easier, faster and more convenient.***

 

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Published: 01.11.2019
 2019 Hothfield Parish Council