Hothfield Parish Council

...in the rustic heart of Kent



 
 MARCH 2019 PARISH COUNCIL
MEETING MINUTES

 

MINUTES 184                                                   Page 869
 

Minutes of the Ordinary Parish Council Meeting

held at The Bluebell Centre, Hothfield,

on Wednesday 6 March 2019 at 7.00 pm
 

PRESENT:  

Mr P Fothergill (Chair), Mrs S Parker, Mrs P Sutcliffe, Mr M Cook,
Mr P Howard and Mr R Vernon


PARISH CLERK: Mrs J Batt
BOROUGH COUNCILLOR: --
COUNTY
COUNCILLOR:
--
MEMBERS OF THE PUBLIC:
  

There were no Members of the Public in attendance.

1.    APOLOGIES FOR ABSENCE

An Apology for Absence was received from Mr I Lloyd due to illness.

 

2.    APPROVAL OF REASONS FOR APOLOGY FOR ABSENCE

Resolution:  Councillors unanimously approved the Reason for Absence submitted by Mr Lloyd.

 

3.       DECLARATIONS OF PECUNIARY INTEREST AND SIGNIFICANT INTEREST

Declarations of Pecuniary Interest

There were no Declarations of Pecuniary Interest.

 

Declarations of Significant Interest

There were no Declarations of Significant Interest

    

Mrs Parker, Mr Fothergill and Mr Howard all declared an interest in matters associated with the Village Hall.

 

Letters have previously been received declaring this interest from Mrs Parker and Mr Fothergill.

 

 i)  To note the granting of any requests for Dispensations and the decision

There were no requests for Dispensations.

 

ii)  Updating of Declarations of Interest for the Code of Conduct

The Clerk reminded Councillors that they should update their Declarations of Interest with the Monitoring Officer if necessary.        

 

4.    PUBLIC INTERVAL

There were no Members of the Public in attendance.

 

5.       ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

Minutes 183 of the meeting held on 6 February 2019 were accepted and it was unanimously agreed that Mr Fothergill should sign them.

 

Proposed Mrs Sutcliffe       Seconded Mrs Parker

 

6.       MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES  

The District Manager for Kent Highways reported that KHS would not be able to refill the bin at the junction of Church Lane and Bethersden Road as it does not belong to KCC. It was purchased by our KCC Councillor on behalf of Hothfield Parish Council some years ago.  However, residents are free to use salt from the 1 tonne bag that was delivered to the Village Hall earlier in the season.  The Clerk will ask KHS how much they will charge to fill the bin for us.

 

ABC is going to replace the damaged Teddy Bear Tidy Bin at the Play Area.

 

7.    A20 OVERNIGHT LORRY PARKING RESTRICTIONS SCHEME

Nothing to report.

    

8.    BOROUGH COUNCILLORS REPORT

Mr Krause was not in attendance at the meeting and had not sent a report.

             

9.       FINANCE

      

Request from Hothfield Village Hall Committee for Financial Assistance towards the

cost of installing CCTV

Mr Fothergill had obtained two quotes for installing CCTV at the Village Hall. and

 

Company A

              CCTV £899 + VAT

              Monitored Alarm £589 + VAT

              16 Key Fobs

              Plus £30 per month for monitoring after the initial 6 month period

              Total £1488 + VAT

 

              Company B

              No quote presented to the meeting, but the price was in the region of £3000.

             

Resolution:  Councillors agreed to purchase the alarm at a cost of £589.00 + VAT from Company A for the Village Hall, to be paid for from the money earmarked for Village Projects.

 

              Proposed  Mr Vernon                Seconded Mrs Sutcliffe

 

            Earmarked Funds                

 

 

Balance

06.02.19

+/-

March

Balance

06.03.19

MUGA

EDF Amendment February

EDF March

1858.54

 

 

     25.00

       5.00

 

 

     1828.54      

Litter Picker Salary and Other Costs

Litter Picker’s Salary March

Litter Picker Tax

2886.57

 

 

   100.79

       3.20

 

 

 

      2782.58

Bus Shelter

   551.60

 

        551.60

Garden Competition

   390.02

 

        390.02

Village Project

   705.64

 

        705.64

Village Fete

 1793.31

 

      1793.31

Hall Rent for Squad 26

       NIL

 

            NIL

TOTAL

 8185.68

   133.99

      8051.69

 

Hothfield Parish Council - Bank Reconciliation as at last Bank Statement

            Balance per Cash Book                          Balance at Bank

Opening Balance

29068.91

 

PC Reserve A/C

33705.80

Add Receipts in Year

19399.54

 

Plus, u/c Receipts

        0.00

 

48468.42

 

 

34805.47

Less Payments in Year

14340.95

 

Less u/c Cheques

    778.00

 

34127.47

 

 

34027.47

Less Earmarked Funds

  8185.68

 

PC Current A/C

    100.00

 

25941.79

 

 

34127.47

 

 

 

Less Earmarked Funds

  8185.68

 

 

 

 

25941.79

 

            Hothfield Youth Account - Bank Reconciliation – as at last Bank Statement

Opening Balance

  4031.50

 

Business Current a/c

 1429.86

Add Receipts in Year

        0.77

 

Plus, u/c Receipts

        0.00

 

  4032.27

 

 

  1429.86

Less Payments in Year

  1630.86

 

Less u/c Cheques

      60.00

 

  2401.41

 

 

  1369.86

 

 

 

Direct Reserve a/c

  1031.55

 

 

 

 

  2401.41

 

            Accounts to be Paid

PAYEE

CHQ

NO

DESCRIPTION

NET

£

VAT

£

GROSS

£

Parish Clerk

    522

Salary March

General Admin

Expenses

    219.06

      35.64

      12.06

 

 

 

    268.14

Litter Picker

 

Salary March

    100.79

 

    100.79

St Margaret’s PCC

    524

Replacement cheque

   500.00

 

    500.00

 

Resolution:  Councillors unanimously agreed to pay the above accounts and noted the Direct Debit Payment to EDF for electricity for the MUGA, taken on 1st of each month for £5.00. 

 

Proposed Mr Fothergill         Seconded Mrs Parker

 

Insurance

Nothing to report.     

           

10.    CORRESPONDENCE AND GENERAL COUNCIL BUSINESS       

 Correspondence

 Clerk and Councils Direct

 EDF

 St Edmunds School

 

Email Correspondence – all forwarded to Councillors

Southern Water provided the following update regarding the collapsed sewer in the form of the update to be sent to households in Hothfield within the next week:

 

We’re writing to provide you with an update on our repair to the collapsed sewer. As we told you in January, we are currently looking at the options to provide the village with a long-term solution. 

 

How will this impact me?

You may notice some increased activity in the next couple of weeks as our project team and contractors will be on-site to look at options in more detail. We’ll organise a public consultation event to provide more detailed information, once we have fully developed the solution.

The over-pumping will have to remain in-place until we have finalised a solution.

We would like to apologise for any inconvenience and disruption that has been caused and we thank you for your understanding and support whilst we make these improvements.

 

The Clerk will write to thank Southern Water for this response and inform them that Councillors are still concerned that the pump is not being monitored and the Village Hall has been now flooded with raw sewage 4 times, with the last time being 6 March.  At the time the hall was being used by the Parents and Toddler Group.  At the same time the ladies toilets backup and cannot be used.  Councillors are concerned for the health of users and a possible loss of business.

 

Data Protection

The Clerk requested Privacy Notices from the Volunteer Litter Pickers and to date has received one.

 

Review of Parish Council Website

Work on the migration of the website is underway.

 

NALC Legal Briefing re Website

The accessibility of the website will be confirmed once the migration is complete.

 

Risk Assessment

Nothing to report.  

 

Community Payback Scheme

The group is on its Winter break.

Dangerous Junction at Chapel Row

The results of the recent traffic survey carried out by KHS showed an average recorded speed of traffic during the survey period as in the region of 50mph.  As a result, our Highway Steward reported that he has some confidence in promoting a speed limit reduction on the A20 through Hothfield to 50mph.  He is writing to Kent Police to seek their views on the proposal.

 

Anti-social Behaviour at Recreation Ground

A lot of broken glass has been seen on the Recreation Ground.

 

Report from KALC Meeting

Nothing to report

 

Bonfires around Village

All traces of the bonfire have been cleared up and the road jet washed.

 

Container on MUGA

It was agreed not to store the net in a private shed.  After discussion, the following was agreed upon.

 

Resolution:  Councillors unanimously agreed to purchase a metal box in which to store the tennis net at a cost of £140 + VAT.   Mrs Sutcliffe will ask the staff at the Bluebell Centre whether they would accept delivery.  If they say no it will be delivered to Mr Cook’s house.  Mrs Sutcliffe will order the net on behalf of the Parish Council.

 

Proposed  Mr Fothergill          Seconded  Mrs Parker      

 

2019 Election

The Clerk handed out Nomination Packs and took those completed by Councillors to deliver to the Civic Centre.

 

Vacancy for Parish Clerk

Following the resignation of the Clerk, it was agreed to advertise the position in the following:

          KALC Newsletter

          Kentish Express Roundabout

          Hothfield Newsletter

          On the Parish Council Website       


Applicants should apply to Mr Lloyd.

  

11.       PLANNING

Please see attached list.

 

Councillors have been notified of the following:

 

Tree Preservation Order No.4 2019 relating to T1 Poplar and T2 Poplar situated at Land at Hothfield Manor, opposite 4 Alder Cottage, Bethersden Road, Hothfield, Ashford TN26 1EL.      

             

12.       FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS

Pothole outside of Meadow View

School road opposite Common Way

Surface needs repairing opposite 32 School Road 

             

Speed signs will be included on the next agenda           

              

There being no other business the meeting closed at 9.25 pm.

 


 

HOTHFIELD PARISH COUNCIL

 

PLANNING APPLICATION RECORD

 

2019

MARCH 2019

 

13/00174/AS    37 Coach Drive, Hothfield, Ashford, Kent TN26 1EE

                                 Single storey side and rear extension

                                 Parish Council:  Support

 

Decision Notices received from ABC

 

18/01354/AS    4 Alder Cottage, Bethersden Road, Hothfield, Ashford, Kent, TN26 1EN

Proposed two storey side extension; proposed single storey rear extension;

replacement porch; proposed detached garage, vehicular access off the highway

Borough Council:  Permit

 

18/01618/AS     Tup House, 3 Watermill Court, Ram Lane, Hothfield, Ashford, TN25 4LS

Proposed single-storey rear extension complete with roof lanterns. Proposed front

elevation main entrance canopy and new pitched roof to existing bay window

Borough Council:  Permit

 

18/01646/AS     2 Home Farm Cottages, Coach Drive, Hothfield, Ashford, Kent, TN26 1DZ

Replacement single storey side/rear extension

Borough Council:  Permit

 

Up to top of page


 
Published: 27.03.2019
 2019 Hothfield Parish Council