Hothfield Parish Council

...in the rustic heart of Kent



 
 OCTOBER 2018 PARISH COUNCIL
MEETING MINUTES

 

MINUTES 180                                                   Page 842
 

Minutes of the Ordinary Parish Council Meeting

held at The Bluebell Centre, Hothfield,

on Wednesday 3 October 2018 at 7.00 pm
    

PRESENT:  

Mr P Fothergill (Chair), Mrs S Parker, Mrs P Sutcliffe, Mr M Cook and Mr P Howard
Mr R Vernon (following co-option)

PARISH CLERK: Mrs J Batt
BOROUGH COUNCILLOR: --
COUNTY COUNCILLOR: --
MEMBERS OF THE PUBLIC:
  

There were no members of the Public present.

1.   APOLOGIES FOR ABSENCE

An Apology for Absence was received from Mr I Lloyd.

 

2.   APPROVAL OF REASONS FOR APOLOGY FOR ABSENCE

Mr Lloyd informed the Clerk that he was unable to attend the meeting due to a family commitment.

 

Resolution:  Councillors unanimously approved Mr Lloyd’s reasons for absence.

 

3.   DECLARATIONS OF PECUNIARY INTEREST AND SIGNIFICANT INTEREST

Declarations of Pecuniary Interest

There were no Declarations of Pecuniary Interest.

 

Declarations of Significant Interest

Mr Fothergill declared a Significant Interest in matters associated with the Village Hall as he is Chairman of the Village Hall Committee and Mr Howard declared an interest in the Village Hall Committee as he is a member of the Committee. 

Mr Fothergill submitted a letter to the Clerk asking for his ongoing interest in the Village Hall to be automatically included in future minutes.

 

Mrs Sutcliffe declared an interest in matters associated with Charing Surgery Gardening Group.

 

i)   To note the granting of any requests for Dispensations and the decision

There were no requests for Dispensations.

 

ii)  Updating of Declarations of Interest for the Code of Conduct

The Clerk reminded Councillors that they should update their Declarations of  Interest with the Monitoring Officer if necessary.        

 

4.       CO-OPTION OF PARISH COUNCILLOR

Mr Robin Vernon applied for the vacant position of Parish Councillor and confirmed that, having read the NALC Topic Note LTA 18, he was qualified to stand on the grounds that he lives within the Parish and is on the electoral register.

 

Mrs Sutcliffe proposed Mr Robin Vernon for the vacant position of Parish Councillor, seconded by Mr Cook.

                           Unanimous

 

Mr Vernon completed his Declaration of Acceptance of Office and took a DPI form to complete and return to ABC, with a copy for the Clerk.

 

5.   PUBLIC INTERVAL

There were no Members of the Public present.

 

6.   ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

There is an error under correspondence - Residents re Chapel Row/A28 Junction - A28

A28 should read A20.  The error was amended and initialled by Mr Fothergill in the file copy of the minutes.

 

Minutes 179 of the meeting held on 5 September 2018 were accepted and it was unanimously agreed that Mr Fothergill should sign them.

 

Proposed Mrs Sutcliffe       Seconded Mrs Parker                       

 

7.   MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES 

The clerk reported that Kent Highways had contacted her and told her that as the bus stop and give way markings at the junction of School Road and Cade Road are 50% visible they do not need repainting at the moment.

 

A member of the KHS Drainage Team is trying to contact Mr Howard.  The Clerk will contact the team and give them his telephone number again.

 

8.   A20 OVERNIGHT LORRY PARKING RESTRICTIONS SCHEME

Nothing to report.                                                                                                                                         

9.   BOROUGH COUNCILLORS REPORT

Councillor Krause was not in attendance at the meeting.

10.  FINANCE

            Earmarked Funds                

 

 

Balance

04.07.18

+/-

October

Balance

03.10.18

MUGA

EDF October

The Play Area Inspection Co

 1960.54   

 

    -11.00

    -65.00

 

  

   1884.54

Litter Picker Salary and Other Costs

Litter Picker’s Salary Oct

 3405.09

 

 

   -100.79

 

 

   3304.30

Bus Shelter

   551.60

 

     551.60

Garden Competition

   451.65

 

     451.65

Village Projects

 -794.36

 

    -794.36

Village Fete

  793.31

 

   1793.31

Hall Rent for Squad 26

       NIL

 

         NIL

TOTAL

 7367.83

   -176.79

  7191.04

 

Hothfield Parish Council - Bank Reconciliation as at last Bank Statement

 

            Balance per Cash Book                          Balance at Bank

Opening Balance

29068.91

 

PC Reserve A/C

34312.77

Add Receipts in Year

12375.48

 

Plus, u/c Receipts

        0.00

 

41444.39

 

 

31312.77

Less Payments in Year

12975.95

 

Less u/c Cheques

  5944.33

 

28468.44

 

 

28368.44

Less Earmarked Funds

  7367.83

 

PC Current A/C

    100.00

 

21100.61

 

 

28468.44

 

 

 

Less Earmarked Funds

  7367.86

 

 

 

 

21100.58

 

            Hothfield Youth Account - Bank Reconciliation – as at last Bank Statement

Opening Balance

  4031.50

 

Business Current a/c

 1534.86

Add Receipts in Year

        0.22

 

Plus, u/c Receipts

        0.00

 

  4031.72

 

 

  1534.86

Less Payments in Year

  1570.86

 

Less u/c Cheques

    105.00

 

  2460.86

 

 

  1429.86

 

 

 

Direct Reserve a/c

  1031.00

 

 

 

 

  2460.86

 

            Hothfield Youth Account -Accounts to be Paid

PAYEE

CHQ

NO

DESCRIPTION

NET

£

VAT

£

GROSS

£

Hothfield Village Hall

  0036

Hall Rent – Sept Squad 26

 

     30.00

 

 

     30.00

             

            Accounts to be Paid

PAYEE

CHQ

NO

DESCRIPTION

NET

£

VAT

£

GROSS

£

Mrs J Batt

  1508

Salary

Expenses

General Admin

    219.06

      12.06

      23.80

 

 

     

 

 

    254.92

Mr K Marden

  1509

Salary

    100.79

 

    100.79

Clive Stanley

  1510

Webmaster Services

    168.00

 

    168.00

The Play Inspection Co

  1511 

Annual Inspection

      65.00

   13.00

      78.00

Mrs P Sutcliffe

  1512

Gardening Comp Prizes

     61.63

   12.33

      73.96

           

Resolution:  Councillors unanimously agreed to pay the above accounts, and noted the Direct Debit Payment to EDF for the electricity for the MUGA, taken on 1st of each month for £11.00.

 

            Proposed Mr   Fothergill        Seconded Mrs Parker

 

Insurance

We are in a Long-Term Agreement with Inspire until 2021.

 

Squad 26

Resolution:  The members of the Council agreed 5:1 abstention, (Mrs Parker), to pay for the Christmas tree for the Christmas Tree Festival at a cost of £25.  Remove from future agendas.

 

Addendum to Agenda

Annual Play Area Inspection

The Annual Play Area Inspection was received from The Play Inspection Co after publication of the agenda.  It was forwarded to all councillors and will be discussed in detail at the next meeting.  It was noted that all items were considered to be Low or Very Low Risk.  Councillors agreed to pay the invoice under Finance.  Please see item 10.

 

Resolution:  Councillors unanimously agreed to instruct The Play Inspection Co to undertake the inspection again next year.

           

11.    CORRESPONDENCE AND GENERAL COUNCIL BUSINESS       

Correspondence

Glasdon

Clerk and Councils Direct

KCC re Household Waste Recycling Consultation – agreed to object as concerned that it will potentially increase fly tipping

Royal Mail re Scam Awareness

 

Email Correspondence – all forwarded to Councillors

Charing Surgery re The Gardening Group -    This item will be added to the next agenda.

Hothfield Resident thanking the Council for arranging a litter pick

  

Received from PCSO Matthew Morgan

 

Hothfield Parish Council Meeting Wednesday 3rd October 2018

I apologise that I have not been able to attend this evening. I have detailed the main crime for the area below:

 

Crime Reports

I have looked at the crime reports from the 1st September 2018 – 30th September 2018.

Crime remains extremely low within Hothfield. 

 

Anti- Social Behaviour

There have been no reports of ASB in the area over the last month.  However, we have had issues in Ashford with youths using catapults.  If you see anything please do not hesitate to contact 101 or report online.  I shall be providing a presence in the village in due course to help deter crime and if you do have any issues you would like me to look into do not hesitate to contact me on the email address I have sent this report from.

 

Steps to secure your property

Keep front gate closed at all times

Lock all external doors.

Spotlights can help deter offenders.

Alarm System- particularly those linked to the police can deter offenders and help police attend incidents swiftly.

Timer switches- for lights when you are out at night or on holiday.

Keep windows closed particularly at night in the warmer months.

Alarms for out buildings

Lock sheds and garages

Mount CCTV to deter and capture evidence of offences.

Dash Cam footage can be used in relation to vehicle crime

I would like to remind all residents to be vigilant at all times and to report any suspicious activity via the Kent police non-emergency number 101 or report online at Kentpolice.co.uk.

 

Please see police.co.uk for crime statistics.

 

Councillors DPI Forms

Councillors were reminded to return their DPI forms to ABC, if they have not already done so.

 

Garden Competition

The Clerk confirmed that she had written to Ms Hunt and Mr Hubbard to thank them for their time. 

 

Six prizes are to be given out at the Harvest Supper, three of which were donated by Godinton House and a letter of thanks will be sent to the Estate Manager.

 

Data Protection

This matter is still being progressed.

 

Community Payback Scheme

Following a request by a resident at the last meeting, Mr Fothergill asked the Leader whether the group would be able to be able to undertake a litter pick, to which he agreed and they covered the whole village from School Road through the Triangle and back to the Village Hall for which we received a letter of thanks from the resident concerned.

 

Dangerous Junction at Chapel Row

A meeting has been arranged for 10 October at 7pm.

 

Chapel Row Hedgerow Maintenance

The Clerk forwarded the email to Ian Rickards as requested and he contacted KCC, but did not get a reply so Kent Wildlife Trust hand cut it last week, with the residents helping to clear up.

 

Report from KALC Meeting

Nothing to report.  All councillors were emailed the minutes of the September meeting.

 

Request for Disabled Persons Parking Bay in Tufton Road

Councillors have no objection to this request.

 

12.       PLANNING

Please see attached list.

 

Amendment to Agenda

The following was omitted from the agenda in error:

 

Main Modification to the Ashford Borough Council Local Plan

Mr Howard informed Councillors that following sites have been deleted from the Local Plan:

Hothfield Mill,

Hothfield Holiday Inn

Tutt Hill

and a site in High Halden

It has also been proposed that the Hothfield Coach Drive site should be deleted due to the location being visibly separate to the village and the loss of trees which would occur as a result of the development.

 

It was noted that the members of the council would not have commented on this at the July meeting if they had been aware of the proposed deletion prior to the meeting.

             

13.       FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS

The Clerk was asked to report the pothole on the right of the entrance to the Hothfield Manor Acquired Brain Injury Centre to KHS and to ask our PCSO to investigate the white transit van parked which is constantly parked at the junction of The Street and the Bethersden Road next to triangle just beyond the Post Office.  A member of the council will forward the registration number to the Clerk.

 

The clerk will contact our County Councillor, Mr Simkins and Kent Highways and ask for a progress report on the replacement of the sewage pipe.

 

Mr Fothergill reported that the Village Hall has made an application to vary the premises licence. 

                

             

There being no other business the meeting closed at 9.07 pm.

 


 HOTHFIELD PARISH COUNCIL

 

PLANNING APPLICATION RECORD

 

2018

OCTOBER 2018

 

18/01354/AS    4 Alder Cottage, Bethersden Road, Hothfield, Ashford, Kent, TN26 1EN

Proposed two storey side extension; proposed single storey rear extension;

replacement porch; proposed detached garage, vehicular access off the highway

Parish Council:  Support, providing a large enough turning area is allowed 

to avoid cars having to reverse out onto the highway and KCC Highways is

satisfied with the application.



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Published: 15.11.2018
 2018 Hothfield Parish Council

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