MINUTES 181 Page 849
Minutes of the Ordinary Parish Council Meeting
held at The Bluebell Centre, Hothfield,
on Wednesday 7 November 2018 at 7.00 pm
Mr I Lloyd, (Chair), Mrs P Sutcliffe, Mr M Cook, Mr P Howard~
|PARISH CLERK:||Mrs J Batt|
|MEMBERS OF THE PUBLIC:
There were 2 members of the Public present.
1. APOLOGIES FOR ABSENCE
An Apology for Absence was received from Mrs Parker (prior engagement) and Mr Fothergill (family illness).
2. APPROVAL OF REASONS FOR APOLOGY FOR ABSENCE
Resolution: Councillors unanimously approved the reasons for absence submitted by Mrs Parker and Mr Fothergill.
No apology was received from Mr Krause for approval by Councillors
3. DECLARATIONS OF PECUNIARY INTEREST AND SIGNIFICANT INTEREST
Declarations of Pecuniary Interest
There were no Declarations of Pecuniary Interest.
Declarations of Significant Interest
Mrs Sutcliffe declared an interest in the Charing Surgery Gardening Group.
i) To note the granting of any requests for Dispensations and the decision
There were no requests for Dispensations.
ii) Updating of Declarations of Interest for the Code of Conduct
The Clerk reminded Councillors that they should update their Declarations of Interest with the Monitoring Officer if necessary.
4. PUBLIC INTERVAL
The Members of the Public asked whether the Council could help with the problems being experienced with cars driving on the Recreation Field.
5. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
Both columns in the Earmarked Funds for Village Fete should read £1793.31. Mr Lloyd amended the file copy and the Earmarked Funds for the Garden Competition will be amended in the next minutes to reflect the cheque written at the last meeting.
Following these amendments, Minutes 180 of the meeting held on 3 October 2018 were accepted and it was unanimously agreed that Mr Lloyd should sign them.
Proposed Mr Lloyd Seconded Mr Howard
6. MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES
We will ask our PCSO to come to a meeting to discuss the problems being experienced in the Hothfield at the moment.
No one from KHS has contacted Mr Howard regarding the drain outside Alder Cottages.
Officers from Kent Highways are undertaking a traffic count on the road outside of 4 Alder Cottages, following the recent submission of a planning application.
7. A20 OVERNIGHT LORRY PARKING RESTRICTIONS SCHEME
Nothing to report.
8. BOROUGH COUNCILLORS REPORT
Councillor Krause was not in attendance at the meeting.
Hothfield Parish Council - Bank Reconciliation as at last Bank Statement
Balance per Cash Book Balance at Bank
Hothfield Youth Account - Bank Reconciliation – as at last Bank Statement
Hothfield Youth Account -Accounts to be Paid
Accounts to be Paid
Resolution: Councillors unanimously agreed to pay the above accounts, and noted the Direct Debit Payment to EDF for the electricity for the MUGA, taken on 1st of each month for £11.00. The Direct Debit will reduce from £11.00 to £5.00 from 1 December.
Proposed Mr Lloyd Seconded Mr Cook
Suggested Budget for Speed Investigation Scheme
As we do not have a figure for this project it was decided not to include a figure in the budget.
Proposed Renewal of Contract with EDF Energy
Resolution: Councillors unanimously agreed to renew the contract with EDF until 2021.
Preparation and Adoption of Budget for 2019/2020
The members of the Finance and Policy Committee had previously circulated their proposed budget to Councillors via email and those councillors present unanimously agreed, following discussion to adopt the budget for 2019/2020.
Proposed Mr Lloyd Seconded Mr Howard
Setting and Adoption of Precept for 2019/2020
Resolution: Councillors unanimously agreed to adopt the proposal, made by the Finance and Policy Group to set the Precept at £9500.00 for 2019/2020.
Proposed Mr Lloyd Seconded Mrs Sutcliffe
We are in a Long-Term Agreement with Inspire until 2021.
Request for Donation from The Charing Surgery Gardening Group
Councillors unanimously 4: 1 abstention (Mrs Sutcliffe) to donate £250.00 to the Charing Surgery Gardening Group
Proposed Mr Howard Seconded Mr Cook
10. CORRESPONDENCE AND GENERAL COUNCIL BUSINESS
KALC re AGM
NatWest re changes to Terms relating to foreign currency payments
EDF informing us that the Direct Debit for the MUGA will reduce from £11 to £5 from 1 December
Email Correspondence – all forwarded to Councillors
ABC Defining Village Confines
KCC re proposed diversion of Public Footpath AW165
Amendment to Agenda – Proposed Diversion to Public Footpath AW165
This proposal arrived too late to be included on the agenda but Councillors decided to discuss it at this point and agreed that they did not have any objections to the diversion.
Councillors DPI Forms
ABC returned forms for Mr Lloyd and Mr Vernon as they were incomplete. They will amend the forms and return them.
This matter is still being progressed.
Residents who have been sent Privacy Notices, but have failed to respond will be removed from the email address book.
The Clerk will contact Mr Krause and ask him to complete a Consent to Hold Data form. If he does not respond his details, in both his capacity as Parish and Borough Councillor will be removed from the website.
Community Payback Scheme
Nothing to report.
Dangerous Junction at Chapel Row
County Councillor, Mr Simkins has agreed to pay for a speed investigation survey at this junction.
Anti-social Behaviour at Recreation Ground
Our PCSO visited the Recreation Ground and saw the burn marks marks and evidence of fires being lit on the Youth Shelter surface and is going to patrol the area on his late shifts and inform the task team to patrol in his absence. He had also heard about the problems with vehicles driving on the grass and will arrange for patrols to visit. The Clerk will contact him again and let him know that the problem is ongoing.
Councillors believe that the Recreation Field is jointly owned by ABC and KCC. The Clerk will contact both ABC and KCC and ask whether it would be possible for some bollards to be installed to stop people driving on the grass.
Parking Issues around Hothfield
Our PCSO is following this up.
Report from KALC Meeting
The main business of the meeting was the Chief Constable taking a question and answer session. He also made everyone aware of the problems with hare coursing, poaching and the drug dealing which funds the betting. Anyone aware of any incidences should report them directly to the Police.
The Minutes of the meeting have been forwarded to Councillors.
Risk Assessment to include Annual Report from The Play Inspection Co
Mrs Parker will carry out a Risk Assessment on behalf of the Council
Councillors noted that all the items on the Annual Report from The Play Inspection Co were considered to be low risk.
No application received.
12. FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS
The back of the Tidy Bear is missing.
The Council has still not been informed of the Planning Committee’s decision regarding the application to develop the Coach Drive site.
Mr Howard updated Councillors on the problems with the broken sewer pipe in The Street and West Street.
The Clerk will report the pothole on the exit from the slip road to the A20 by Kempton Manor Hotel.
There being no other business the meeting closed at 8.40 pm.
HOTHFIELD PARISH COUNCIL
PLANNING APPLICATION RECORD
An Appeal has been lodged in respect of the following application
18/00295/AS Land West of 1 to 4 Thanet Terrace, The Street, Hothfield, Kent
© 2018 Hothfield Parish Council
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