MINUTES 172 Page 790
Minutes of the Ordinary Parish Council Meeting
held at The Bluebell Centre, Hothfield,
on Thursday 11 January 2018 at 7.00 pm
Mr D Parker (Chair), Mrs S Parker, Mr M Cook, Mr P Fothergill, Mr P Howard, Mr L Krause and Mr I Lloyd
|PARISH CLERK:||Mrs J Batt|
|BOROUGH COUNCILLOR:||Mr L Krause|
|MEMBERS OF THE PUBLIC:
There were 2 Members of the Public present for part of the meeting.
|1. APOLOGIES FOR ABSENCE
An Apology for Absence was received from Mrs P Sutcliffe (prior engagement) and Mr R Libbeter (personal reasons).
2. DECLARATIONS OF PECUNIARY INTEREST AND SIGNIFICANT INTEREST
Declarations of Pecuniary Interest
There were no Declarations of Pecuniary Interest.
Declarations of Significant Interest
There were no Declarations of Significant Interest.
i) To note the granting of any requests for Dispensations and the decision
There were no requests for Dispensations.
ii) Updating of Declarations of Interest for the Code of Conduct
3. PUBLIC INTERVAL
The meeting was opened from 7.03 – 7. 17, during which time the Members of the Public present discussed a planning application which one of them had submitted.
4. ACCEPTANCE OF MINUTES OF PREVIOUS MINUTES
Minutes 170 of the meeting held on 1 November 2017 were accepted and it was unanimously agreed that Mr Parker should sign them.
Proposed Mr Fothergill Seconded Mr Cook
Minutes 171 of the Extraordinary meeting held on 9 November 2017 were accepted and it was unanimously agreed that Mr Parker should sign them.
Proposed Mr Howard Seconded Mr Fothergill
5. MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES
There were no Matters Arising that were not covered on the agenda.
Bank Reconciliation as at last Bank Statement
Balance per Cash Book Balance at Bank
Councillors unanimously agreed to cheque 1454 being drawn during the Christmas recess.
Accounts to be Paid
Resolution: Councillors unanimously agreed to pay the above accounts, and noted the
Direct Debit Payment to EDF for the electricity for the MUGA, taken on 1st of each
month for £11.00.
Proposed Mr Howard Seconded Mr Lloyd
Confirmation of Submission of Precept Request
Councillors unanimously agreed to set the precept at £9500.00, during the Christmas recess. The Precept Request was submitted to ABC and confirmation of receipt has been received.
Proposed Mr Cook Seconded Mrs Parker
2018/2019 Hothfield Parish Council Budget
Councillors unanimously agreed the budget for 2018/2019. Please see attached.
Proposed Mrs Parker Seconded Mr Fothergill
7. CORRESPONDENCE AND GENERAL COUNCIL BUSINESS
Clerk and Councils Direct
HMRC re VAT Claim
The Pensions Regulator
NatWest Changes to Terms
Clerk and Councils Direct
ABC Peer Review Session re Planning – Mr Parker to attend
Interactive Speed Signs
Only one resident has volunteered to help with a Speedwatch Campaign and this means it is unlikely the parish council will consider this option. Before proceeding with the purchase of a portable speed sign, it was suggested we find out whether another parish would like to share a unit with us and mitigate the costs involved.
Repairs to MUGA
The repairs to the MUGA to reduce finger entrapments have been carried out by Trevor May.
Five out of 6 of the lights have been vandalised. Mr Howard will replace them.
Coach Drive Site Drop-In Exhibition
This has been arranged for 20 January. A feedback form will be available to residents who attend and the developer will produce a report detailing all the feedback, following the event.
Arrangements for APM
It was unanimously agreed not to hold a Resident’s Meeting this year. The APM will be held prior to the APCM.
Mr Hedley Grenfell Banks will be asked to request reports from Hothfield Clubs and Societies, in time for publication in the May Newsletter
8. BOROUGH COUNCILLORS REPORT
Mr Krause warned councillors to beware of emails purporting to have been sent from HMRC. Scam emails, which look very realistic, are being sent from HMRC.com. He also gave an update on how the new pilot scheme for overnight lorry parking restrictions along the A20 was progressing.
Please see attached list.
10. FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS
Now the new ABC Local Plan has been finalised, the parish council will be publishing a detailed communication to Hothfield residents within the next couple of months to take initial soundings as to whether a Neighbourhood Plan should be completed for Hothfield.
The Clerk was asked to report: -
Potholes outside the entrance to Midsummer Barn and Duck Barn in Waterfall Road.
The water leak outside of the house next to the Post office and the resulting pothole outside The Kings Head.
The blocked drain outside Alder House. Councillors are concerned that there will be a serious accident if it freezes.
The Fete Committee has set the date of the 2019 fete for 30 June 2019.
Councillors agreed that the scheme to stop lorries parking in the laybys on the A20 overnight is a success. Mr Parker will meet with Mrs Drury from Westwell Parish Council to discuss putting a paper together for government feedback purposes.
The next meeting is due to be held on 7 February 2018.
There being no other business the meeting closed at 8.55 pm.
HOTHFIELD PARISH COUNCIL
PLANNING APPLICATION RECORD
The following application was agreed by councillors during the recession, as it was not considered to be contentious. Mr and Mrs Parker took no part in the discussion.
17/01634/AS Midsummer Barn, Water Fall Road, Hothfield, Ashford, Kent, TN26 1AB
Replace existing modern, double glazed units in timber casement frames to stable door
Parish Council: Support
For January Meeting
17/01737/AS The Kings Head, The Street, Hothfield, Ashford, Kent TN26 1ES
Erection of a three-bedroom detached chalet bungalow with detached garage unit and associated parking, access and landscaping works (partial revision to planning permission 17/01093/AS)
Parish Council: Support
17/01864/AS 10 West Street, Hothfield, Ashford, Kent, TN26 1ET
Two storey side extension, single storey front porch extension, new access and driveway providing off-street parking.
Parish Council: Support 6: 1 abstention
Decision Notices received from ABC
17/00469/AS Ashford Golf Complex, Bears Lane, Bethersden, Ashford, Kent, TN23 3BZ
Borough Council: Permit
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