Hothfield Parish Council

...in the rustic heart of Kent



 
 JANUARY 2018 PARISH COUNCIL
MEETING MINUTES
    
 

MINUTES 172                                                   Page 790
 

Minutes of the Ordinary Parish Council Meeting

held at The Bluebell Centre, Hothfield,

on Thursday 11 January 2018 at 7.00 pm

PRESENT:  

Mr D Parker (Chair), Mrs S Parker, Mr M Cook, Mr P Fothergill, Mr P Howard, Mr L Krause and Mr I Lloyd
 

PARISH CLERK: Mrs J Batt
BOROUGH COUNCILLOR: Mr L Krause
COUNTY
COUNCILLOR:
 
MEMBERS OF THE PUBLIC:
  

There were 2 Members of the Public present for part of the meeting.

1.   APOLOGIES FOR ABSENCE

An Apology for Absence was received from Mrs P Sutcliffe (prior engagement) and Mr R Libbeter (personal reasons).

 

2.   DECLARATIONS OF PECUNIARY INTEREST AND SIGNIFICANT INTEREST

Declarations of Pecuniary Interest

There were no Declarations of Pecuniary Interest.

 

Declarations of Significant Interest

There were no Declarations of Significant Interest.

 

i)  To note the granting of any requests for Dispensations and the decision

There were no requests for Dispensations.

 

ii)  Updating of Declarations of Interest for the Code of Conduct
The Clerk reminded Councillors that they should update their Declarations of Interest with the Monitoring Officer if necessary.        

  

3.   PUBLIC INTERVAL

The meeting was opened from 7.03 – 7. 17, during which time the Members of the Public present discussed a planning application which one of them had submitted.

4.   ACCEPTANCE OF MINUTES OF PREVIOUS MINUTES

Minutes 170 of the meeting held on 1 November 2017 were accepted and it was unanimously agreed that Mr Parker should sign them.

 

Proposed  Mr Fothergill                    Seconded  Mr Cook

 

Minutes 171 of the Extraordinary meeting held on 9 November 2017 were accepted and it was unanimously agreed that Mr Parker should sign them.

 

Proposed  Mr Howard                             Seconded  Mr Fothergill

 

5.   MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES

There were no Matters Arising that were not covered on the agenda.

 

6.   FINANCE

 

            Earmarked Funds                

 

Balance

01.11.17

+/-

Dec/

Jan

Balance

11.01.18

MUGA

EDF

December

January

  2704.95

 

 

  11.00

  11.00

 

 

 

  2682.95

Litter Picker Salary and Other Costs

  2831.49

 

193.60

 

  2637.89

Bus Shelter

    451.60

 

    451.60

Garden Competition

    351.65

 

    351.65

Village Projects

  2400.00

 

  2400.00

Village Fete

  1640.41

 

  1640.41

Hall Rent for Squad 26

    700.00

 

    700.00

TOTAL

11080.10

215.60

10864.50

 

            Bank Reconciliation as at last Bank Statement

            Balance per Cash Book                          Balance at Bank

Opening Balance

27952.12

 

PC Reserve A/C

32039.23

Add Receipts in Year

19691.08

 

Plus u/c Receipts

        0.00

 

47643.20

 

 

32039.23

Less Payments in Year

12669.46

 

Less u/c Cheques

  1662.05

 

34973.74

 

 

30377.18

Less Earmarked Funds

10864.50

 

PC Current A/C

    100.00

 

24109.24

 

Y Current A/C

  1030.65

 

 

 

Y Reserve A/C

  3465.91

 

 

 

 

34973.74

 

 

 

Less Earmarked Funds

10864.50

 

 

 

 

24109.24

 

Councillors unanimously agreed to cheque 1454 being drawn during the Christmas recess.    

 

Accounts to be Paid

PAYEE

CHQ

NO

DESCRIPTION

NET

£

VAT

£

GROSS

£

Mr K Marden

  1454

December Salary on a/c

   96.00

 

      96.00

Mrs J Batt

  1455

Salary

General Admin

Income Tax

 430.04

   37.49

 173.00

 

   0.22

    

   

    640.75

Mr K Marden

  1456

Salary

   97.60

 

      97.60

Trevor May

  1457

Repairs to MUGA

 376.00

 75.20

    451.20

Clive Stanley

  1458

Webmaster Services

 123.50

 

    123.50

Mrs S Parker

  1459

Children’s Party Expenses

 338.00

 

    338.00

KCC

  1460

Repayment of Grant

1000.00

 

  1000.00

            Resolution:  Councillors unanimously agreed to pay the above accounts, and noted the

            Direct Debit Payment to EDF for the electricity for the MUGA, taken on 1st of each

            month for £11.00.

 

            Proposed  Mr Howard             Seconded  Mr Lloyd

 

Confirmation of Submission of Precept Request

Councillors unanimously agreed to set the precept at £9500.00, during the Christmas recess.  The Precept Request was submitted to ABC and confirmation of receipt has been received.

 

            Proposed  Mr Cook                  Seconded  Mrs Parker

           

2018/2019 Hothfield Parish Council Budget

Councillors unanimously agreed the budget for 2018/2019.  Please see attached.

 

            Proposed  Mrs Parker             Seconded  Mr Fothergill

 

7.       CORRESPONDENCE AND GENERAL COUNCIL BUSINESS      

 Correspondence

 Clerk and Councils Direct

 HMRC re VAT Claim

 The Pensions Regulator

 NatWest

 Wealden Wheels

 NatWest Changes to Terms

 Clerk and Councils Direct

 ABC Peer Review Session re Planning – Mr Parker to attend

 

Interactive Speed Signs

Only one resident has volunteered to help with a Speedwatch Campaign and this means it is unlikely the parish council will consider this option.  Before proceeding with the purchase of a portable speed sign, it was suggested we find out whether another parish would like to share a unit with us and mitigate the costs involved.

 

Repairs to MUGA

The repairs to the MUGA to reduce finger entrapments have been carried out by Trevor May.

 

Five out of 6 of the lights have been vandalised.  Mr Howard will replace them.

 

Coach Drive Site Drop-In Exhibition

This has been arranged for 20 January.  A feedback form will be available to residents who attend and the developer will produce a report detailing all the feedback, following the event.

 

Arrangements for APM

It was unanimously agreed not to hold a Resident’s Meeting this year.  The APM will be held prior to the APCM.

 

Mr Hedley Grenfell Banks will be asked to request reports from Hothfield Clubs and Societies, in time for publication in the May Newsletter

 

8.   BOROUGH COUNCILLORS REPORT

Mr Krause warned councillors to beware of emails purporting to have been sent from HMRC.  Scam emails, which look very realistic, are being sent from HMRC.com. He also gave an update on how the new pilot scheme for overnight lorry parking restrictions along the A20 was progressing.

  

9.   PLANNING

Please see attached list.

 

10.    FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS                

Now the new ABC Local Plan has been finalised, the parish council will be publishing a detailed communication to Hothfield residents within the next couple of months to take initial soundings as to whether a Neighbourhood Plan should be completed for Hothfield.

 

The Clerk was asked to report: -

 

Potholes outside the entrance to Midsummer Barn and Duck Barn in Waterfall Road.

 

The water leak outside of the house next to the Post office and the resulting pothole outside The Kings Head.

 

The blocked drain outside Alder House.  Councillors are concerned that there will be a serious accident if it freezes.

 

The Fete Committee has set the date of the 2019 fete for 30 June 2019.

 

Councillors agreed that the scheme to stop lorries parking in the laybys on the A20 overnight is a success.  Mr Parker will meet with Mrs Drury from Westwell Parish Council to discuss putting a paper together for government feedback purposes.

                           

The next meeting is due to be held on 7 February 2018.   

 

There being no other business the meeting closed at 8.55 pm.

 


HOTHFIELD PARISH COUNCIL

 

PLANNING APPLICATION RECORD

 

2017 

JANUARY 2018

 

The following application was agreed by councillors during the recession, as it was not considered to be contentious.  Mr and Mrs Parker took no part in the discussion.

 

17/01634/AS    Midsummer Barn, Water Fall Road, Hothfield, Ashford, Kent, TN26 1AB

                         Replace existing modern, double glazed units in timber casement frames to stable door 

                        Parish Council:  Support

 

For January Meeting

 

17/01737/AS    The Kings Head, The Street, Hothfield, Ashford, Kent TN26 1ES

Erection of a three-bedroom detached chalet bungalow with detached garage unit and associated parking, access and landscaping works (partial revision to planning permission 17/01093/AS)

Parish Council:  Support

 

17/01864/AS     10 West Street, Hothfield, Ashford, Kent, TN26 1ET

Two storey side extension, single storey front porch extension, new access and driveway providing off-street parking.

Parish Council:  Support 6: 1 abstention   

 

Decision Notices received from ABC

 

17/00469/AS     Ashford Golf Complex, Bears Lane, Bethersden, Ashford, Kent, TN23 3BZ
Hybrid Planning Application comprising: - A Full Application for the Erection of 1No. Dwelling with Associated Landscaping and Access And An Outline Application for the Erection of 6No. Dwellings including detail relating to Access, Layout and Landscaping (Scale and Appearance as Reserved Matters).

                          Borough Council:  Permit

 

 

 

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Published: 02.02.2018
 2018 Hothfield Parish Council