Hothfield Parish Council

...in the rustic heart of Kent



 
 APRIL 2018 PARISH COUNCIL
MEETING MINUTES

 

MINUTES 175                                                   Page 806
 

Minutes of the Ordinary Parish Council Meeting

held at The Bluebell Centre, Hothfield,

on Wednesday 4 April 2018 at 7.00 pm
  

PRESENT:  

Mr R Libbeter (Chair), Mrs S Parker, Mrs P Sutcliffe, Mr M Cook, Mr P Fothergill, Mr P Howard and Mr I Lloyd

 
Mr C Stanley (Webmaster)

 

Following Mr Parker’s resignation at the February meeting, Mr Libbeter, Vice Chairman, once again took the chair for the meeting.


PARISH CLERK: Mrs J Batt
BOROUGH COUNCILLOR: Mrs C Bell
COUNTY
COUNCILLOR:
 
MEMBERS OF THE PUBLIC:
  

There were no members of the Public present

1.   APOLOGIES FOR ABSENCE

There were no Apologies for Absence.

 

Councillors were very sorry to hear of Mr Krause’s illness and unanimously approved his absence from meetings until he is well enough to return.

 

2.   DECLARATIONS OF PECUNIARY INTEREST AND SIGNIFICANT INTEREST

Declarations of Pecuniary Interest

There were no Declarations of Pecuniary Interest.

 

Declarations of Significant Interest

Mr Fothergill declared a Significant Interest in matters associated with the Village Hall as he is Chairman of the Village Hall Committee and Mrs Parker and Mr Howard declared an interest in the Village Hall Committee as they are members of the Committee.  Mrs Parker declared an interest in items associated with Squad 26.

 

 i)   To note the granting of any requests for Dispensations and the decision

There were no requests for Dispensations.

 

ii)  Updating of Declarations of Interest for the Code of Conduct

The Clerk reminded Councillors that they should update their Declarations of Interest with the Monitoring Officer if necessary.        

 

3.   PUBLIC INTERVAL

There were no Members of the Public in attendance.

 

Mr Stanley discussed the councillors email addresses under the relevant agenda item.

 

4.   ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

Minutes 174 of the meeting held on 12 March 2018 were accepted and it was unanimously agreed that Mr Libbeter should sign them.

 

Proposed  Mr Lloyd            Seconded  Mrs Sutcliffe                   

 

5.   MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES

There were no Matters Arising that were not covered on the agenda.

6.   COMMUNICATION TO RESIDENTS ABOUT NEIGHBOURHOOD PLAN

The communication was distributed with the newsletter.

 

After reading the newsletter a member of the staff from The Bluebell Centre contacted the Clerk to clarify that 15 children from the parish have accessed the centre over the last year not one as stated in the article.  The Clerk will inform Mr Grenfell Banks and ask him to put an amendment in the next edition.

 

7.   A20 OVERNIGHT LORRY PARKING RESTRICTIONS SCHEME

Mrs Bell reported that this item was discussed at the Joint Transport Board and Mrs Drury gave a very positive report, saying that the quality of life for people in the area had greatly improved.

                                                                                                                                          

8.   BOROUGH COUNCILLORS REPORT

Mr Krause was unable to attend the meeting due to personal reasons.

 

Mrs Bell has kindly agreed to stand in for Mr Krause and she reported the following:

 

That the Ward Members have their grant for 2018/2019.

 

Some villages are arranging events to commemorate the 100th anniversary end of WWI.

 

The Ashford Spurs resignalling project has been completed and the first new Class 374 train arrived at Ashford International on 3 April.      The work did not cause any disruption.

 

The local plan enquiry is being held during April and May, and a number of appeals have been put in by speculative developers, on the basis that they expect to get planning permission because the plan is not in yet place and ABC hasn’t met the 5-year housing supply.

 

KCC is looking into improving the waste disposal arrangements in the county and are considering longer opening hours for recycling centres, the types of materials that can be taken to the centres and the charges made.

 

ABC will prosecute anyone caught fly tipping although it is difficult to catch the perpetrators.

             

Mrs Bell will follow up on a case reported to her by a member of the council.

 

9.   FINANCE

Request by Village Hall Committee for Financial Support with Easter Fun Day

The day was a success with 75 children in attendance.

 

Mr Fothergill said many who attended had asked for their thanks to be passed on to the organisers and members of the Village Hall Committee and the Parish Council.

 

            Earmarked Funds                

 

Balance

12.03.18

+/-

April

Balance

04.04.18

MUGA

EDF April

 1956.54

 

   -11.00

 

 1945.54

Litter Picker Salary and Other Costs

   

 2442.63

 

   -90.00

   

 2352.63

Bus Shelter

   451.60

 

   451.60

Garden Competition

   351.65

 

   351.65

Village Projects

 2400.00

 

 2400.00

Village Fete

 1793.31

 

 1793.31

Hall Rent for Squad 26

Transfer ex Youth Account

Village Hall Rent

 

 

    850.19

 

 

 

    850.19

TOTAL

10245.92

-101.00

10144.92

 

            Bank Reconciliation as at last Bank Statement

            Balance per Cash Book                          Balance at Bank

Opening Balance

27952.12

 

PC Reserve A/C

30603.26

Add Receipts in Year

20311.86

 

Plus u/c Receipts

        0.00

Less Contra Receipts

  3425.19

 

 

 

 

44838.79

 

 

30603.26

Less Payments in Year

15714.82

 

Less u/c Cheques

  2650.75

Plus Contra Payments

  3425.19

 

 

27952.51

 

32549.16

 

 

 

Less Earmarked Funds

10245.92

 

PC Current A/C

    100.00

 

22303.24

 

Y Current A/C

  1030.74

 

 

 

Y Reserve A/C

  3465.91

 

 

 

 

32549.16

 

 

 

Less Earmarked Funds

10245.92

 

 

 

 

22303.24

 

            Accounts to be Paid

PAYEE

CHQ

NO

DESCRIPTION

NET

£

VAT

£

GROSS

£

Mrs J Batt

  1471

Salary on account

   200.00

 

    200.00

Mr K Marden

  1472

Salary on account

     90.00

 

      90.00

Clive Stanley

 

  1473

Webmaster Services

Website Hosting

 

   253.44

 

 

    253.44

Markel

  1474

Squad 26 Insurance

    115.36

 

    115.36

Mr H Grenfell Banks

  1475

Newsletter Costs

  1600.00

 

  1600.00

Hothfield Village Hall

  1476

Donation to Christmas Party and Easter Fun Day

 

 

    277.50

 

 

 

    277.50

           

Resolution:  Councillors unanimously agreed to pay the above accounts, and noted the Direct Debit Payment to EDF for the electricity for the MUGA, taken on 1st of each month for £11.00.

 

            Proposed  Mr Fothergill           Seconded  Mr Lloyd

 

Bank Mandate

Resolution:  Councillors unanimously agreed to add the Clerk to the Mandate under Special Instructions to allow her to order cheque books and statements, check balances and deal with the day to day administration of the account.

 

Insurance Renewal Funding Request for Squad 26

Councillors unanimously agreed to pay this from the Youth Account.  The cheque was drawn on the Parish Council account, but a transfer will be made from the Youth Account into the Parish Council’s account.

           

10.       CORRESPONDENCE AND GENERAL COUNCIL BUSINESS      

 Correspondence

 The Shed Man

 Clerk and Councils Direct

 ABC re Emergency Planning

 

Email Correspondence – all forwarded to Councillors

Mr Cox re Neighbourhood plan

 

Interactive Speed Signs

Nothing to report.  Remove from future agendas.

 

Gypsy and Traveller Sites Consultation

Mrs Sutcliffe will complete the questionnaire, on which councillors agreed to state that Hothfield Parish Council considers smaller sites to be preferable to large ones, but that in the opinion of the parish council that there is no land suitable to house a Gypsy and Traveller site in Hothfield.

 

 Purchase of Laptop Computer

Following Mr Krause’s correspondence with the company chosen to supply the new computer at last month’s meeting and new information received, it was agreed to invite new quotes for the supply and setting up of a new computer.

 

         Two quotes were received

 

            Quote A   £796.00

 

            Quote B   £700.00

 

            Resolution:  Councillors unanimously agreed to accept Quote B

          

           Proposed  Mr Lloyd                          Seconded  Mr Fothergill

 Email Addresses for Councillors

Resolution: Councillors unanimously agreed to accept Mr Stanley’s quote to provide emails via lcn for 5 years at a cost of £199.99 plus Mr Stanley’s time.

 

Social Media Policy

Deferred until next meeting.

 

Grievance Procedure

Resolution:  Councillors unanimously agreed to accept the Grievance Policy.

 

           Proposed  Mrs Sutcliffe                  Seconded  Mr Lloyd                         Unanimous            

   

11.       PLANNING

Please see attached list.

             

12.       FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS  

Finance arrangements for Squad 26.

 

Mr Sutcliffe will liaise with the Bluebell Centre regarding the Garden Competition.

 

The fence around the Recreation Field has not been repaired.  The Clerk will contact Aspire.

 

Mrs Sutcliffe will send an article on the forthcoming Garden Competition to the newsletter for publication in the next edition and will ask Mr Grenfell Banks to print the application forms.

 

The MUGA lights have not been repaired.  The electrician has been away but will contact Mr Howard in the next few weeks to arrange to do the work.

 

Mr Libbeter received a call from the organisation Rural Means Rural asking whether the parish council would like to be involved with the campaign.  Following discussion councillors agreed not to join at this moment in time as they felt residents might confuse it with the proposed Neighbourhood Plan.

 

Mr Libbeter will inform Rural Means Rural.

 

There being no other business the meeting closed at 9.05 pm.

 


HOTHFIELD PARISH COUNCIL

 

PLANNING APPLICATION RECORD

 

2018

APRIL 2018

 

This application was received after publication of the agenda, but councillors agreed to discuss

 

18/00130/AS    Hurst Mill Cottage, Ram Lane, Little Chart, Ashford, Kent TN26 4LT  

Erection of stables and associated hardstanding for the keeping of horses

Parish Council:  Councillors are happy to leave the decision to Little Chart Parish Council

 

18/0443/AS       18 Plantation Close, Hothfield, Ashford, Kent, TN26 1ED
Proposed replacement side extension and front porch.

                        Parish Council:  Support
  

Up to top of page


 
Published: 28.03.2018
 2018 Hothfield Parish Council

Webmaster services by

Clive Stanley Associates