MINUTES 175 Page 806
Minutes of the Ordinary Parish Council Meeting
held at The Bluebell Centre, Hothfield,
on Wednesday 4 April 2018 at 7.00 pm
Mr R Libbeter (Chair), Mrs S Parker, Mrs P Sutcliffe, Mr M Cook, Mr P Fothergill, Mr P Howard and Mr I Lloyd
Following Mr Parker’s resignation at the February meeting, Mr Libbeter, Vice Chairman, once again took the chair for the meeting.
|PARISH CLERK:||Mrs J Batt|
|BOROUGH COUNCILLOR:||Mrs C Bell|
|MEMBERS OF THE PUBLIC:
There were no members of the Public present
1. APOLOGIES FOR ABSENCE
There were no Apologies for Absence.
Councillors were very sorry to hear of Mr Krause’s illness and unanimously approved his absence from meetings until he is well enough to return.
2. DECLARATIONS OF PECUNIARY INTEREST AND SIGNIFICANT INTEREST
Declarations of Pecuniary Interest
There were no Declarations of Pecuniary Interest.
Declarations of Significant Interest
Mr Fothergill declared a Significant Interest in matters associated with the Village Hall as he is Chairman of the Village Hall Committee and Mrs Parker and Mr Howard declared an interest in the Village Hall Committee as they are members of the Committee. Mrs Parker declared an interest in items associated with Squad 26.
i) To note the granting of any requests for Dispensations and the decision
There were no requests for Dispensations.
ii) Updating of Declarations of Interest for the Code of Conduct
The Clerk reminded Councillors that they should update their Declarations of Interest with the Monitoring Officer if necessary.
3. PUBLIC INTERVAL
There were no Members of the Public in attendance.
Mr Stanley discussed the councillors email addresses under the relevant agenda item.
4. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
Minutes 174 of the meeting held on 12 March 2018 were accepted and it was unanimously agreed that Mr Libbeter should sign them.
Proposed Mr Lloyd Seconded Mrs Sutcliffe
5. MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES
There were no Matters Arising that were not covered on the agenda.
6. COMMUNICATION TO RESIDENTS ABOUT NEIGHBOURHOOD PLAN
The communication was distributed with the newsletter.
After reading the newsletter a member of the staff from The Bluebell Centre contacted the Clerk to clarify that 15 children from the parish have accessed the centre over the last year not one as stated in the article. The Clerk will inform Mr Grenfell Banks and ask him to put an amendment in the next edition.
7. A20 OVERNIGHT LORRY PARKING RESTRICTIONS SCHEME
Mrs Bell reported that this item was discussed at the Joint Transport Board and Mrs Drury gave a very positive report, saying that the quality of life for people in the area had greatly improved.
8. BOROUGH COUNCILLORS REPORT
Mr Krause was unable to attend the meeting due to personal reasons.
Mrs Bell has kindly agreed to stand in for Mr Krause and she reported the following:
That the Ward Members have their grant for 2018/2019.
Some villages are arranging events to commemorate the 100th anniversary end of WWI.
The Ashford Spurs resignalling project has been completed and the first new Class 374 train arrived at Ashford International on 3 April. The work did not cause any disruption.
The local plan enquiry is being held during April and May, and a number of appeals have been put in by speculative developers, on the basis that they expect to get planning permission because the plan is not in yet place and ABC hasn’t met the 5-year housing supply.
KCC is looking into improving the waste disposal arrangements in the county and are considering longer opening hours for recycling centres, the types of materials that can be taken to the centres and the charges made.
ABC will prosecute anyone caught fly tipping although it is difficult to catch the perpetrators.
Mrs Bell will follow up on a case reported to her by a member of the council.
Request by Village Hall Committee for Financial Support with Easter Fun Day
The day was a success with 75 children in attendance.
Mr Fothergill said many who attended had asked for their thanks to be passed on to the organisers and members of the Village Hall Committee and the Parish Council.
Bank Reconciliation as at last Bank Statement
Balance per Cash Book Balance at Bank
Accounts to be Paid
Resolution: Councillors unanimously agreed to pay the above accounts, and noted the Direct Debit Payment to EDF for the electricity for the MUGA, taken on 1st of each month for £11.00.
Proposed Mr Fothergill Seconded Mr Lloyd
Resolution: Councillors unanimously agreed to add the Clerk to the Mandate under Special Instructions to allow her to order cheque books and statements, check balances and deal with the day to day administration of the account.
Insurance Renewal Funding Request for Squad 26
Councillors unanimously agreed to pay this from the Youth Account. The cheque was drawn on the Parish Council account, but a transfer will be made from the Youth Account into the Parish Council’s account.
10. CORRESPONDENCE AND GENERAL COUNCIL BUSINESS
The Shed Man
Clerk and Councils Direct
ABC re Emergency Planning
Email Correspondence – all forwarded to Councillors
Mr Cox re Neighbourhood plan
Interactive Speed Signs
Nothing to report. Remove from future agendas.
Gypsy and Traveller Sites Consultation
Mrs Sutcliffe will complete the questionnaire, on which councillors agreed to state that Hothfield Parish Council considers smaller sites to be preferable to large ones, but that in the opinion of the parish council that there is no land suitable to house a Gypsy and Traveller site in Hothfield.
Purchase of Laptop Computer
Following Mr Krause’s correspondence with the company chosen to supply the new computer at last month’s meeting and new information received, it was agreed to invite new quotes for the supply and setting up of a new computer.
Two quotes were received
Quote A £796.00
Quote B £700.00
Resolution: Councillors unanimously agreed to accept Quote B
Proposed Mr Lloyd Seconded Mr Fothergill
Email Addresses for Councillors
Resolution: Councillors unanimously agreed to accept Mr Stanley’s quote to provide emails via lcn for 5 years at a cost of £199.99 plus Mr Stanley’s time.
Social Media Policy
Deferred until next meeting.
Resolution: Councillors unanimously agreed to accept the Grievance Policy.
Proposed Mrs Sutcliffe Seconded Mr Lloyd Unanimous
Please see attached list.
12. FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS
Finance arrangements for Squad 26.
Mr Sutcliffe will liaise with the Bluebell Centre regarding the Garden Competition.
The fence around the Recreation Field has not been repaired. The Clerk will contact Aspire.
Mrs Sutcliffe will send an article on the forthcoming Garden Competition to the newsletter for publication in the next edition and will ask Mr Grenfell Banks to print the application forms.
The MUGA lights have not been repaired. The electrician has been away but will contact Mr Howard in the next few weeks to arrange to do the work.
Mr Libbeter received a call from the organisation Rural Means Rural asking whether the parish council would like to be involved with the campaign. Following discussion councillors agreed not to join at this moment in time as they felt residents might confuse it with the proposed Neighbourhood Plan.
Mr Libbeter will inform Rural Means Rural.
There being no other business the meeting closed at 9.05 pm.
HOTHFIELD PARISH COUNCIL
PLANNING APPLICATION RECORD
This application was received after publication of the agenda, but councillors agreed to discuss
18/00130/AS Hurst Mill Cottage, Ram Lane, Little Chart, Ashford, Kent TN26 4LT
Erection of stables and associated hardstanding for the keeping of horses
Parish Council: Councillors are happy to leave the decision to Little Chart Parish Council
18/0443/AS 18 Plantation Close, Hothfield, Ashford, Kent, TN26 1ED
Parish Council: Support
© 2018 Hothfield Parish Council
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