MINUTES 168 Page 774
Minutes of the Ordinary Parish Council Meeting
held at The Bluebell Centre, Hothfield,
on Wednesday 6 September 2017 at 7.00 pm
Mr D Parker (Chair), Mr P Fothergill, Mr P Howard andMr I Lloyd
|PARISH CLERK:||Mrs J Batt|
|MEMBERS OF THE PUBLIC:
There were no Members of the Public present.
1. APOLOGIES FOR ABSENCE
An Apology for Absence was received from Mr S Parker (family commitment)
Mrs P Sutcliffe, (prior engagement) Mr M Cook (prior engagement)
Mr L Krause (reason unknown) and Mr R Libbeter (prior engagement).
2. DECLARATIONS OF PECUNIARY AND SIGNIFICANT INTEREST
Declarations of Pecuniary Interest
There were no Declarations of Pecuniary Interest.
Declarations of Significant Interest.
There were no Declarations of Significant Interest.
To note the granting of any Requests for Dispensations and the decision
No such applications received.
i Updating of Declarations of Interest
Councillors were reminded to update their Declarations of Interest with the Monitoring Officer if necessary.
3. PUBLIC INTERVAL
There were no Members of the Public present.
4. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
Minutes 167 of the meeting held on 2 August 2017 were accepted and it was unanimously agreed that Mr Parker should sign them.
Proposed: Mr Howard Seconded: Mr Fothergill
5. MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES
Parking in Hothfield
Following his meeting with an officer from ABC, Mr Parker informed those present that he had received feedback from the officer, in which he said that upon reflection there was nothing they could do to improve the parking situation in Hothfield and they did not consider it to be any worse than anywhere else in the borough.
Proposed letter to Housing Minister
With regard to the proposed letter to the Housing Minister, Mr Parker said he expected to receive an update at the next KALC meeting, which he will report back on at at our next meeting.
Bank Reconciliation as at last Bank Statement
Bank Balance per Cash Book Balance at Bank
Accounts to be Paid
Resolution: Councillors unanimously agreed to pay the above accounts and noted the Direct Debit Payment to EDF for the electricity for the MUGA, taken on the 1st of each month for £9.00.
Proposed Mr Lloyd Seconded Mr Fothergill
Adoption of Externally Audited Accounts
The Annual Return and relevant notices have been published on the noticeboard and website.
Resolution: Councillors unanimously agreed to accept the Externally Audited Accounts
Proposed Mr Fothergill Seconded Mr Howard
7. LOCAL PLAN
Local Plan Revisions Drop – Parish Council Feedback
Mr Parker corresponded with the chairs of Westwell and Charing prior to submitting the feedback on 29 August. We have received confirmation of receipt from ABC.
The Parish Council’s comments can be viewed on Ashford Borough Council’s website,www.ashford.gov.uk/consult and will be summarised in the next Hothfield News.
This item will be removed from future agendas until there is anything further to report on or discuss.
8. CORRESPONDENCE AND GENERAL COUNCIL BUSINESS
KALC re funding for equipment to ensure councils comply with the Transparency Code – Councillors confirmed they do not wish to apply for grant funding
Clerk and Councils Direct
ABC re submission of response to the Draft Local Plan.
Denny Hemming re High Speed Broadband Mr Fothergill to respond.
Aspire to Mr Fothergill regarding overgrown alleyways. Mr Fothergill has responded and other councillors will inform Mr Fothergill of any other overgrown alleyways that they are aware of.
KHS re drainage issues in West Street.
Interactive Speed Signs
It is necessary to have a formal speed check before we can proceed with this project, as KHS has to authorise the installation. Mrs Sutcliffe has put in a request for a speed check on both West Street and Bethersden Road.
Joint Parishes Traffic Committee
Mr Parker reported that those present at the last JPTC meeting recommended that this committee should become a sub committee of the Kent Association of Local Councils.
9. BOROUGH COUNCILLORS REPORT
Mr Krause sent Mr Parker a brief report with his apologies for absence, which Mr Parker relayed to members present.
No applications received this month.
11. FORUM FOR EXCHANGE BETWEEN COUNCILLORS
The Clerk will ask Greenbarnes whether we could add wings to the notice board or bolt another board onto the back of our existing board to give us more space.
The Harvest Supper is being held in Village Hall on 7 October 2017.
There being no other business the meeting closed at 8.20 pm.
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