Hothfield Parish Council

...in the rustic heart of Kent



 
 NOVEMBER 2017 PARISH COUNCIL
MEETING MINUTES
    
 
[DRAFT - to be accepted at the next Meeting]

MINUTES 170                                                   Page 783
 

Minutes of the Ordinary Parish Council Meeting

held at The Bluebell Centre, Hothfield,

on Wednesday 1 November 2017 at 7.00 pm

PRESENT:  

Mr D Parker (Chair), Mrs S Parker, Mrs P Sutcliffe, Mr M Cook, Mr P Fothergill, Mr P Howard, Mr L Krause (until end of item 4), and Mr R Libbeter
 

PARISH CLERK: Mrs J Batt
BOROUGH COUNCILLOR: Mr L Krause until end of item 4
COUNTY
COUNCILLOR:
 
MEMBERS OF THE PUBLIC:
  

There were no Members of the Public present.

1.   APOLOGIES FOR ABSENCE

 An Apology for Absence was received from Mr I Lloyd (Family Commitment).

 

2.   DECLARATIONS OF PECUNIARY AND SIGNIFICANT INTEREST

Declarations of Pecuniary Interest

There were no Declarations of Pecuniary Interest.

 

Declarations of Significant Interest.

Mr Krause declared an interest in any items associated with the administration of Ashford Borough Council in his capacity as Borough Council for the Downs West Ward. He did not feel it necessary to sign the Declarations of Interest Register, but requested that his interest should automatically be minuted on the occasions that he attended a Parish Council meeting.

 

To note the granting of any Requests for Dispensations and the decision

Deferred to future meeting         

 

i.   Updating of Declarations of Interest

Councillors were reminded to update their Declarations of Interest with the Monitoring Officer if necessary. 

3.   PUBLIC INTERVAL

There were no Members of the Public present.

 

4.   BOROUGH COUNCILLORS REPORT

Mr Krause advised councillors to consider before asking for bungalows to be built on a development site as they take up 50% more land space and reduce the number of houses that can be built on a site.

 

He went on to explain that most developers avoid building social or affordable housing as they have to sell social housing to the council or housing association for 60% of the current value and affordable housing for 80%.

 

Social housing is generally regarded as being up to 30% of any development of any scale, although potential developers will look at the provision of social/affordable housing in the area in which they are proposing to build and if there is an adequate supply, give the borough or district council the money via the S106 agreement to build in an area where there is a need.

 

Right to buy tenants can get a large discount to enable them to purchase their home, provided they have been a tenant for 3 years.

 

Hothfield has 66% social housing and councillors felt that it would be beneficial for the village if the older residents could have the option of a retirement bungalow under the social housing scheme.  Mr Krause advised councillors to submit their thoughts on any future development in the village to the Development Control Managers at ABC, to be taken into consideration by the officers when dealing with forthcoming applications.

 

Regarding the request from ABC to the Parish Council and Mr Krause, in his capacity as Ward Member, for a right of way/easement for services at The Street Hothfield – Mr Krause said he had no objection to the request and councillors agreed that they had no comment to make.

 

Councillors questioned Mr Krause’s understanding that he could not give £500 toward an  Interactive Speed Sign.  He said he would clarify this with Michelle Byrne at ABC.

 

Mr Parker asked Mr Krause whether he was happy to continue to hold the position of Parish Councillor for Hothfield Parish Council, as he had only attended 3 meetings in the past year. Mr Krause explained that he was very busy in his capacity as Ward Member for 3 parishes and with his charity work but said that he still wanted to be involved at parish level and that he keeps in touch with the work of the Parish Council via the minutes which will now be sent to councillors in draft form once they have been proof read by the chairman.

 

Mr Krause left the meeting at this point.

 

5.   ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

Minutes 169 of the meeting held on 4 October 2017 were accepted and it was unanimously agreed that Mr Parker should sign them.

 

Proposed:  Mrs Sutcliffe           Seconded:  Mr Fothergill

 

6.    MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES

There were no Matters Arising not covered on the agenda.      

 

7.   FINANCE

Bank Reconciliation as at last Bank Statement

         Bank Balance per Cash Book                  Balance at Bank


Opening Balance

  27952.12

 

PC Reserve A/C

33208.11

Add Receipts in Year

  19653.20

 

Plus u/c Receipts

        0.00

 

  47605.32

 

 

33208.11

Less Payments in Year

  10383.16

 

Less u/c cheques

    582.42

 

  37222.16

 

 

32625.69

Less Earmarked Funds

  11089.85

 

PC Current A/C

   100.00

 

  26132.31

 

Y Current A/C

 3465.91

 

 

 

Y Reserve A/C

 1030.56

 

 

 

 

37222.16

 

 

 

Less Earmarked Funds

11089.85

 

 

 

 

26132.31

             

              Accounts to be Paid
 

PAYEE

CHQ

NO

DETAILS

NET

£

VAT

£

GROSS

£

Mrs J Batt

1451

Salary

General Admin

Expenses

    214.82

      23.70

        6.30

 

   

 

    244.55

Mr K Marden

1452

Salary

      96.70

 

      96.70

Clive Stanley

1453

Webmaster Services

   156.00

 

    156.00

                   

Resolution:  Councillors unanimously agreed to pay the above accounts and noted the Direct Debit Payment to EDF for the electricity for the MUGA, taken on the 1st of each month for £9.00.      

 

Proposed  Mr Libbeter          Seconded  Mr Cook

 

            Earmarked Funds
 

 

Balance

04.10.17

+/-

Nov

Balance

01.11.17

MUGA

EDF November

2713.95

 

     9.00

 

  2704.95

Litter Picker’s Salary and Other Costs

Salary October

  2928.19

 

 

   96.70

 

 

  2831.49

Bus Shelter

    451.60

 

    451.60

Garden Competition

    351.65

 

    351.65

Village Projects

  2400.00

 

  2400.00

Village Fete

  1640.41

 

  1640.41

Hall Rent for Squad 26

    700.00

 

    700.00

TOTAL

11195.55

 105.70

11089.85

Budget Setting and Setting of Precept for 2018/2019

The Finance and Policy Committee will meet to prepare the budget in time for the December meeting.

 

8.   CORRESPONDENCE

Invicta Law

KALC Agenda for AGM

Wicksteed

Clerk and Councils Direct

           

EMAIL CORRESPONDENCE – All forwarded to councillors

Mr Fothergill regarding payment of wages to Village Hall Employees

KALC

ABC re right of way/easement for services – The Street Hothfield – No Comment

Borough Solicitor re Requests for Dispensations

 

OTHER

Two telephone calls from KM regarding the Coach Drive development, one directly to Mr Parker and one to Mr Cook.  Both councillors declined to comment

     

Interactive Speed Signs

Following a lengthy discussion, it was agreed to defer a decision on this matter to give Mrs Sutcliffe time to investigate the possibility of setting up a Speed Watch Scheme in the village in order to ascertain whether or not there is actually a problem with vehicles speeding or whether it is a misconception on the part of residents. 

 

Repairs to MUGA

Mr Cook has finished the painting, replaced the missing bolt and he confirmed that he had checked the lights and they are all working.

 

The fence needs repairing along the road side of the Recreation Field and 3 sections are missing between the children’s play area and the field.

 

A quote was received from Trevor May, following our request to him to look at the finger traps brought to our attention by The Play Inspection Co as follows:

 

         To supply 13 new slats with fixing bolts £376.00 + VAT

 

Mr May also suggested that the surface should be Pressure Cleaned and some Small Surface Repairs carried out at a cost of £650.00 + VAT.

 

Resolution:  Councillors unanimously agreed to accept the quotation to change 13 retaining slats to wider slats which would close off the openings considered to be finger entrapments, but they agreed to defer having the surface cleaned until the next financial year.

 

            Proposed  Mr Fothergill                          Seconded  Mrs Sutcliffe

  

Village Hall Employment Position

Following legal advice, councillors were unable to agree to the Village Hall Committee’s request that the Parish Council should be contracted by the village hall committee to supply Mr Marden as a groundsman, pay him and invoice the Village Hall Committee for his salary.  Likewise, they were unable to agree to pay the cleaner on behalf of the Village Hall Committee.

 

Arrangements for APM

This will be held prior to the APCM and a decision as to whether we hold a resident’s meeting will be taken in the new year.

 

9.   PLANNING

Request from ABC to the Parish Council for their comments regarding a right of way/easement for services at 25 The Street Hothfield.   Councillors unanimously agreed they had no comment to make to this request. 

 

10.    FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS         

Mr Howard reported that permission was given to build 7 houses in golf range against the officer’s advice.

 

The Parish Council will only meet in December if any planning applications are received. A date for the meeting will be set as and when necessary and the agenda will be sent out in time to allow 3 clear days’ notice as legally required.

 

The Clerk will email possible dates for the January meeting to councillors and would ask them to respond with their availability as soon as possible to allow the Bluebell Centre to be booked in good time. 

      

There being no other business the meeting closed at 9.00 pm.

Up to top of page


 
Published:  14.11.2017
 2017 Hothfield Parish Council