Hothfield Parish Council

...in the rustic heart of Kent


A G E N D A

  

FOR THE ANNUAL PARISH COUNCIL MEETING
TO BE HELD ON WEDNESDAY 3 MAY 2017
AT THE BLUEBELL CENTRE,
HOTHFIELD AT 7.00 PM   


1.   ELECTION OF CHAIRMAN – Chairman to sign Declaration of Acceptance of Office

2.   APOLOGIES FOR ABSENCE

3.   DECLARATIONS OF INTEREST

A member who declares a Declaration of Pecuniary Interest in relation to any item on the agenda will need to leave the meeting for the whole of that item and will not be able to speak or take part, unless a relevant Dispensation has been granted.)

 

(A member who declares an Other Significant Interest will be able to speak on the item, but will be required to leave the meeting for the vote).

 

i)  To note the granting of any Requests for Dispensations and the decision

ii)  Updating of Declarations of Interest

4.   ELECTION OF VICE CHAIRMAN

5.   ELECTION OF OFFICERS TO COMMITTEES FOR THE CONTINUING TERM OF THE COUNCIL

    Finance and Policy Committee 

               Village Hall Committee 

               KALC 

               Parish Forum

               Police Committees 

               Planning Committee

               Councillors to serve on reciprocal Complaints Committee for Little Chart Parish Council if required        

               Any other Committees requested by Councillors

              

6.            DELEGATION OF RESPONSIBILITIES FOR THE CONTINUING TERM OF THE COUNCIL

             Annual Review of all Parish Council Paperwork - August     

             Six Monthly Review of Fixed Assets – September and March   

             Six Monthly Risk and Financial Risk Assessment – August and March

             Internal Parish Council Audit

             Councillors Responsible for Finance 

             Annual Review of Insurance Arrangements – On Receipt of Policy   

             Weekly Safety Check – MUGA and Youth Shelter 

             Annual Inspection of MUGA and Youth Shelter

             Councillors responsible for Website, Publicity and Transparency                

             Councillor with responsibility for Post and Emails   

             Councillor with responsibility for Returning Questionnaires

              Any other Responsibilities put forward at meeting

             

7.         PUBLIC INTERVAL

 

8.         ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

 

9.          MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES

             Items for discussion only.  No decisions can be made under this heading

 

10.       CORRESPONDENCE AND GENERAL COUNCIL BUSINESS

            Correspondence                         

            Arrangements for dealing with Parish Council Post and Emails                  

             Chairman’s Update                               

             MUGA and Youth Shelter                   

             Website         

             Risk Assessment                                                       

             Storage of Parish Council Documents

             Retention and Storage of Post and Emails

             IT Security         

             Village Fete

             General Power of Competence

             Installation of Memorial Post Box in The Street

             Provision of Youth Service in Hothfield

 

11.          FINANCE

              Internal Auditors Report

              Review of System of Internal Control

              Review of Effectiveness of Internal Auditor

             Approval of the Annual Governance Statement by the members meeting as a whole – Section 1

             Signature and Dating by the person presiding at the meeting and Clerk – Section 1

             Approval of the Accounting Statements by the members meeting as a whole – Section 2     

             Signature and Dating by the person presiding at the meeting – Section 2   

              Review of Direct Debits

              Accounts to be paid

              Bank Balance   

              Refund of VAT from Broadband Project

                                          

12.          INSURANCE

               Renewal of Insurance for Year 2017/2018

               Self Insurance of Parish Council Assets

 

13.          BOROUGH COUNCILLORS REPORT

  

14.         PLANNING

               Applications received by the date of this agenda will be shown on the attached

               Planning Application Record.

               Other applications may be discussed if they are received after the date of publication

               and councillors do not consider them to be contentious.  Please contact the Clerk for

               further information.       

 

               Storage of Planning Applications

              

15.          FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS

                 Items for discussion only.  No decisions can be made under this heading.

 

16.          DRAFT LOCAL PLAN

                

                

                                                                                                                                                

Parish Clerk   

                                                                                                                                                   26 April 2017  


 

HOTHFIELD PARISH COUNCIL 
 

PLANNING APPLICATION RECORD

 

2017

MAY 2017

 

17/00469/AS     Ashford Golf Complex, Bears Lane, Bethersden, Ashford, Kent, TN23 3BZ
Hybrid Planning Application comprising: - A Full Application for the Erection of 1No. Dwelling with Associated Landscaping and Access And An Outline Application for the Erection of 6No. Dwellings including detail relating to Access, Layout and Landscaping (Scale and Appearance as Reserved Matters).

                         

17/00521/AS    Britton House Stud, Ram Lane, Hothfield, Ashford, Kent, TN25 4LS
Brickwork and re-pointing repairs

                         

  


Last Update  26.04.2017
2017 Hothfield Parish Council