Hothfield Parish Council

...in the rustic heart of Kent



 
 MARCH 2017 PARISH COUNCIL
MEETING MINUTES
    

MINUTES 162                                                    Page 737

Minutes of the Ordinary Parish Council Meeting

held at The Bluebell Centre, Hothfield,

on Wednesday 1 March 2017 at 7.00 pm

PRESENT:  

Mr D Parker (Chair), Mrs S Parker, Mrs P Sutcliffe, Mr M Cook, Mr P Howard Mr L Krause, Mr R Libbeter and Mr I Lloyd
Ian Rickards KWT

Deidre O’Neill Sk8side


PARISH CLERK: Mrs J Batt
BOROUGH COUNCILLOR: Mr L Krause
COUNTY COUNCILLOR: - -
MEMBERS OF THE PUBLIC:
  

There were no Members of the Public present.

1.   APOLOGIES FOR ABSENCE

A belated apology was received on 2 March from Mr P Fothergill (illness).

2.   DECLARATIONS OF PECUNIARY AND SIGNIFICANT INTEREST

Declarations of Pecuniary Interest

There were no Declarations of Pecuniary Interest.   

 

Declarations of Significant Interest.

There were no Declarations of Significant Interest.

 

To note the granting of any Requests for Dispensations and the decision

No such applications received.

 

i)   Updating of Declarations of Interest

Councillors were reminded to update their Declarations of Interest with the Monitoring Officer if necessary.

PRESENTATION BY MR RICKARDS, KWT ON THE FORESTRY COMMISSION 

CONSULTATION

Mr Rickards updated councillors on the progress on work Hothfield Heathland, which is home to the last four valley bogs in Kent and explained that KWT has submitted a 5 year renewal application for the removal of secondary woodland to create heathland habitat and restore wood pasture. The areas to be cleared of trees totals 2.9ha of removal to manage as heathland and 14.69 ha to be managed as wood pasture.  This is a long-term project expected to last 30 years and KWT has to renew permission with the Forestry Commission every 5.  

 

Resolution:  Following the discussion with Mr Rickards councillors agreed 7:1 abstention (Mr L Krause) to support the application to fell trees on Hothfield Heathland.

 

PUBLIC INTERVAL

There were no Members of the Public present.

 

Additional item not included on the agenda due to late submission

Miss Deidre O’Neill was invited to join the table at this point in the meeting and gave a presentation on her work with Sk8side at this point.

 

Ms O’Neill explained that in December 2016. Sk8side won the contract from KCC to provide youth services for older children and young people in the area for the next 5 years and discussed the company’s proposals for youth work in Hothfield.

 

Mrs Sutcliffe gave a summary of past youth projects and Mrs Parker updated Ms O’Neill on the current situation with regard to the proposed club for 7 – 11 year olds.  Following discussion, it was agreed that Ms O’Neill and Mrs Parker should liaise further outside the meeting.

 

ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

Under item 9 – Planning - The Chairman of the Joint Parishes Transport Committee should read The Chairman of the Joint Parishes Traffic Committee.
Minutes 161 of the meeting held on 1 February 2017 were accepted and it was
 unanimously agreed that Mr Parker should sign them.

 

Proposed:  Mr Libbeter            Seconded:  Mrs Parker

 

6.    MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES              

We received confirmation from a representative of the Esso garage that he is in the process of organising quotes to resurface the entrance and exit areas to the site and complete the line painting.

The Engineer from KHS is arranging for a CCTV camera to investigate drainage problems in the village.      

 

BOROUGH COUNCILLORS REPORT

Mr Krause advised that he has been corresponding with residents regarding the problems with lorry parking.  This is ongoing and KCC has now commissioned a survey which will be followed by a report.

 

Following the meeting with ABC and KCC, the proposals put forward for traffic alterations on the A20 were considered satisfactory in principle and the cost has been brought down, but budget money is still being sought.  Borough Councillor Krause suggested the group should submit a request for grant funding from his Members Grant to him for consideration.

 

Mr Krause advised residents to use the Plantation Close car park as ABC is considering taking the area for housing if it is not seen to be being used. 

 

Concerns have been raised about the junction of Chapel Row and the A20 where the shingle washes down in the bad weather.  ABC is looking into the possibility of getting the area swept more often. 

 

The street light has been turned off as part of KCC’s initiative and is going to be removed completely as there is no Crash Data to support keeping the light in place.  Some lights in the Borough are being changed to LED.

 

Ashford’s Police Inspector has announced that he wants PCSO’s on the street, so they will no longer be attending Parish Council meetings.  If the Parish Council wants a crime report they will need to contact the Sgt in overall charge of all PCSO and he will provide one.

 

Mr Krause also discussed the proposed ABC ward boundary changes to take place in 2019, informed councillors that the local plan is still in committee hearings and has yet to go to cabinet and warned of the predatory developers who are looking for land in the area.  He also advised councillors to look at their recorded DPI’s and OSI’s to ensure that they are up to date.

 

Mr Krause left the meeting at this point and confirmed, via email, following the meeting that he was happy for the above comments to be recorded.

             

CORRESPONDENCE AND OTHER GENERAL COUNCIL BUSINESS

Kent Surrey Sussex Air Ambulance

The Local Government Boundary Commission for England

UK Power Networks

Clerk and Councils Direct

 

EMAILS

Forestry Commission - EIA screening consultation- Hothfield Common

ABC re Draft Local Plan

 

Review of Litter and Dog Bins

Mr Parker confirmed that he had submitted this to ABC.

 

Litter Pickers Revised Contract of Employment

Mr Marden and Mr Parker have now both signed the revised contract.

 

ABC Ward Boundary Changes

Resolution:  Councillors unanimously agreed the proposed boundary change, which will put Hothfield in the Upper Weald ward with Little Chart and Pluckley.

 

Update on arrangements for Annual Residents Meeting

The following have replied to say that they would like to attend the meeting: -

Police

Hothfield Brain Injury Rehabilitation and Neurological Care Centre

Ian Rickards

KCC Councillor, Mr Charlie Simkins

ABC Councillor, Mr Larry Krause

Bluebell Centre

Hothfield History Society

 

The Clerk will contact those organisations who have yet to reply.

 

Request to site Memorial Post Box on Seat in the Street

Mr Howard will give Mr Patel the name of the officer at ABC to contact regarding this as he wants to site the box on ABC’s land.

 

Draft Local Plan

Councillors did not discuss anything to do with the Draft Local Plan, but the Chairman and Clerk relayed the information received from the Monitoring Officer regarding OSI’s and DPI’s at this point and Mr Parker advised all councillors to update their information with the Monitoring Officer as soon as possible and suggested all councillors should declare their DPI’s and OSI’s relating to the Draft Local Plan at the next meeting for the purpose of transparency.

FINANCE

         Bank Balance per Cash Book                  Balance at Bank

Opening Balance

  19290.21

 

PC Reserve A/C

  24620.56

Add Receipts in Year

  19577.63

 

Less u/c cheques

    1265.24

 

  38867.84

 

 

  23355.32

Less Payments in Year

  10916.43

 

PC Current A/C

      100.00

 

  27951.71

 

Y Current A/C

    3465.91

Less Earmarked Funds

  10568.50

 

Y Reserve A/C

    1030.48

 

  17838.21

 

 

  27951.71

 

 

 

Less Earmarked Funds

  10568.50

 

 

 

 

  17383.21

              Accounts to be Paid

PAYEE

CHQ

NO

DETAILS

NET

£

VAT

£

GROSS

£

Mrs J Batt

  1407

Salary

Expenses

General Admin

 213.53

     6.03

   19.64

 

 

 

  

 

   238.20

Mr K Marden

  1408

Salary

   93.60

 

      93.60

The Post Office

  1409

Income Tax

 169.60

 

    169.60

 

Resolution:  Councillors unanimously agreed to pay the above accounts and noted the Direct Debit Payment to EDF for the electricity for the MUGA, taken on the 1st of each month for £9.00.      

 

              Proposed  Mr Libbeter          Seconded  Mrs Sutcliffe

 

         Earmarked Funds                                                 

 

Balance

01.02.17

+/-

March

Balance

01.03.17

MUGA

EDF March

 2310.70

 

    -9.00

 

  2301.70

Litter Picker’s Salary and Other Costs

Salary March

 

  2734.14

 

 

-93.60

 

 

  2640.54

Bus Shelter

    351.60

 

    351.60

Garden Competition

    351.65

 

    351.65

Village Projects

  2400.00

 

  2400.00

Village Fete

  1720.41

 

  1720.41

Hall Rent for Squad 26

    700.00

 

    700.00

TOTAL

10568.50

-288.03

10465.90

 

Funding for Youth Project – Squad 26

Mrs Parker will invoice the Parish Council for the hall rent and start-up costs.

 

Request from St Mary’s for donation towards Flower Festival

Resolution:  Following a request to the Chairman from The Friends of St Margaret’s, Councillors unanimously agreed to donate £50 towards the Flower Festival, on receipt of a written request.

 

Review of Salaries

Resolution:  Councillors unanimously agreed to increase the Clerk’s Salary to SPC 27 £12.564 per hour - £3266.64 per year - 272.22 per month.

 

Resolution:  Councillors unanimously agreed to increase the Litter Picker’s Salary to £7.50 per hour - £1170.00 per year - £97.50 per month.

 

              Proposed  Mr Libbeter          Seconded  Mrs Sutcliffe    

PLANNING

No applications received.

 

FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS

Mr Cook asked for the cracked road and sunken drain in Plantation Close to be reported to KHS.

 

Mr Howard asked for the Report in the Kentish Express to be added to the next agenda.

 

Mr Lloyd asked for Volunteers for the Fete Committee

 

Mrs Sutcliffe said any comments made by residents at the Drop In Session for the Draft Local Plan should be taken from the session by an officer from ABC.  A suggestion with which all councillors agreed.

 

The next meeting is due to be held on Wednesday 5 April 2017.                

             

There being no other business the meeting closed at 9.10 pm.

 

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Published:  29.03.2017  
 2017 Hothfield Parish Council