Hothfield Parish Council

...in the rustic heart of Kent



 
 JUNE 2017 PARISH COUNCIL
MEETING MINUTES
    
 

MINUTES 165                                                    Page 757
 

Minutes of the Ordinary Parish Council Meeting

held at The Bluebell Centre, Hothfield,

on Wednesday 7 June 2017 at 7.00 pm

PRESENT:  

Mr D Parker (Chair), Mrs S Parker, Mrs P Sutcliffe, Mr M Cook, Mr P Howard and Mr I Lloyd

PARISH CLERK: Mrs J Batt
BOROUGH COUNCILLOR: --
COUNTY COUNCILLOR: --
MEMBERS OF THE PUBLIC:
  

There were no Members of the Public present.

  Note:- edits in yellow highlight denote a correction accepted at the next PC Meeting.
1. APOLOGIES FOR ABSENCE

An Apology for Absence was received from Mr P Fothergill (family commitment), and Mr R Libbeter (work commitment).

 

No Apology for Absence was received from Mr L Krause.

 

2.   DECLARATIONS OF PECUNIARY AND SIGNIFICANT INTEREST

Declarations of Pecuniary Interest

There were no Declarations of Pecuniary Interest.

 

Declarations of Significant Interest.

Mr Lloyd declared a Significant Interest in application no17/0078/AS, as he is a near neighbour

 

To note the granting of any Requests for Dispensations and the decision

No such applications received.

 

i)   Updating of Declarations of Interest

Councillors were reminded to update their Declarations of Interest with the Monitoring Officer if necessary.

3.   PUBLIC INTERVAL

There were no members of the public present.

  

4.   ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

Minutes 164 of the meeting held on 3 May 2017 were accepted and it was unanimously agreed that Mr Parker should sign them.

 

 Proposed:  Mrs Sutcliffe           Seconded:  Mr Howard

 

5.    MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES

The volunteers who have offered to help with the Village Fete have all been given their jobs for the day and have been asked to attend at 9am to help set up.

 

Councillors were pleased to report that work is underway to the entrance of the Esso Garage.

 

6.   FINANCE

         Bank Balance per Cash Book                  Balance at Bank

Opening Balance

  27952.12

 

PC Reserve A/C

  26098.72

Add Receipts in Year

    5903.96

 

Less u/c cheques

    2109.50

 

  33856.08

 

 

  23989.22

Less Payments in Year

    5270.43

 

PC Current A/C

      100.00

 

  28585.65

 

Y Current A/C

    3465.91

Less Earmarked Funds

  11682.95

 

Y Reserve A/C

    1030.52

 

  16902.70

 

 

  28585.65

 

 

 

Less Earmarked Funds

  11682.95

 

 

 

 

  16902.70

             

              Accounts to be Paid

PAYEE

CHQ

NO

DETAILS

NET

£

VAT

£

GROSS

£

Mr K Marden

1428

Salary

 103.20

 

    103.20

The Post Office

1429

Income Tax

180.20

 

    180.20

Came & Co

1430

Insurance Premium

715.29

 

    715.29

Mrs J Batt

1431

Salary

Expenses

General Admin

 229.93

   12.06

   35.62

 

 

 

  

 

    277.61

Wealden Wheels

1432

Subscription

   15.00

 

     15.00

 

Resolution:  Councillors unanimously agreed to pay the above accounts and noted the Direct Debit Payment to EDF for the electricity for the MUGA, taken on the 1st of each month for £9.00.      

 

              Proposed  Mr Lloyd               Seconded  Mrs Parker

 

            Earmarked Funds                                  

 

Balance

03.05.17

+/-

June

Balance

07.06.17

MUGA

EDF June

  2833.70

 

     9.00

 

   2824.70

Litter Picker’s Salary and Other Costs

Salary June

  3417.79

 

 

 103.20

 

 

    3314.59

Bus Shelter

    451.60

 

     451.60

Garden Competition

   351.65

 

      351.65

Village Projects

  2400.00

 

    2400.00

Village Fete

  1640.41

 

    1640.41

Hall Rent for Squad 26

    700.00

 

      700.00

TOTAL

11795.15

 112.20

  11682.95

 

Refund of VAT from Broadband Project

We are still waiting to hear back from HMRC as to how we should proceed regarding this refund.   

 

2017-2018 Projects

It was agreed that Councillors would investigate the cost and feasibility of installing speeding signs.  Mrs Sutcliffe agreed to speak to our Highway Steward to ensure that KHS will agree to the installation if we decide to proceed.

 

Mr Parker reported that any alterations to the A20 to stop lorries parking in the lay-by would probably require a contribution from the Parish Council.

 

CORRESPONDENCE AND GENERAL COUNCIL BUSINESS

Correspondence

Clerk and Councils Direct

Seafarers UK

Ashford Health and Wellbeing Board

ABC re Parking in Hothfield

ABC re Update on Open Space Strategy

 

Email Correspondence

KALC re proposed Open letter to Housing Minister

 

Memorial Post Box

Mr Howard is still waiting for a reply from ABC as to whether or not the Borough Council owns the land in question.

 

ABC re Parking in Chapel Row Hothfield

Mr Parker has returned our comments to ABC.

 

Ashford Borough Council Open Space Strategy – Update of Parishes Public Open Space Information

Mr Parker returned the questionnaire to ABC.

 

Draft Local Plan

Mr Parker updated councillors on the recent meeting of KALC members which was attended by Mr Cole, ABC.  The minutes will be circulated to all councillors.

 

Following a draft letter to the housing minister submitted to members of KALC by the Chairman of Shadoxhurst Parish Council, Councillors agreed that they had no objection to being included as a signatory on this letter and Mr Parker will relay this information to Mrs Wood, Secretary to KALC.

 

Update following Annual Resident’s Meeting

Mr Parker expressed disappointment at the number of residents who attended the meeting and will consider whether to hold one again next year at a later date.                

 

7.  BOROUGH COUNCILLORS REPORT

Mr Krause was unable to attend the meeting.

 

The Clerk was asked to email Mr Krause and ask him to take up the issue of parking in Tufton Road and Beech Drive with Parking Services which they had been hoping to discuss with him at this meeting and to ask for clarification of the situation regarding the transfer of the Recreation Field from KCC to ABC.

 

8.   PLANNING

Please see attached list.

 

Planning Committee Terms of Reference

The Terms of Reference require the Committee to consist of 5 councillors with 2 ex officio officers.

 

Resolution:  It was unanimously agreed that Mr Lloyd would join the Planning Committee with Mr Fothergill as the 2nd ex officio member.

 

9.   FORUM FOR EXCHANGE BETWEEN COUNCILLORS

Instances of Antisocial Behaviour have been reported in the village during the last month.

 

The Clerk will contact ABC again regarding the Recreation Field fence.

 

Councillors are very pleased at the improvement in the content of the Hothfield section in The Village Roundabout in the Kentish Express and complimented Mr Fothergill on this.

 

The Village Hall Committee is seeing some movement in members at the moment.

  

The Clerk was asked to report the road markings that need replacing in Pluckley Road and Bethersden Road and point out to KHS that a lot of the markings in the parish need renewing.

 

The tennis net is still in the box and this will be advertised in the newsletter.

 

The Clerk will ask KHS for an update on work planned for West Street and outside Alder House.

               

             

There being no other business the meeting closed at 8.35pm.

 


HOTHFIELD PARISH COUNCIL

 

PLANNING APPLICATION RECORD

2017

JUNE 2017

 

17/00758/AS     Agricultural buildings, Britton Farm, Maidstone Road, Hothfield, Kent

                            Removal of condition 12 of application 15/01146/AS – To allow for the

                            placement of garage doors on car ports

                            Parish Council:  Support

 

Decision Notices received from ABC

 

17/00521/AS    Britton House Stud, Ram Lane, Hothfield, Ashford, Kent, TN25 4LS
Brickwork and re-pointing repairs

                          Borough Council:  Grant Consent

 

 

 

 

 

 

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Published:  28.06.2017
 2017 Hothfield Parish Council