MINUTES 165 Page 757
Minutes of the Ordinary Parish Council Meeting
held at The Bluebell Centre, Hothfield,
on Wednesday 7 June 2017 at 7.00 pm
Mr D Parker (Chair), Mrs S Parker, Mrs P Sutcliffe, Mr M Cook, Mr P Howard and Mr I Lloyd
|PARISH CLERK:||Mrs J Batt|
|MEMBERS OF THE PUBLIC:
There were no Members of the Public present.
|Note:- edits in yellow highlight denote a correction accepted at the next PC Meeting.|
|1. APOLOGIES FOR ABSENCE
An Apology for Absence was received from Mr P Fothergill (family commitment), and Mr R Libbeter (work commitment).
No Apology for Absence was received from Mr L Krause.
2. DECLARATIONS OF PECUNIARY AND SIGNIFICANT INTEREST
Declarations of Pecuniary Interest
There were no Declarations of Pecuniary Interest.
Declarations of Significant Interest.
Mr Lloyd declared a Significant Interest in application no17/0078/AS, as he is a near neighbour
To note the granting of any Requests for Dispensations and the decision
No such applications received.
i) Updating of Declarations of Interest
Councillors were reminded to update their Declarations of Interest with the Monitoring Officer if necessary.
3. PUBLIC INTERVAL
There were no members of the public present.
4. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
Minutes 164 of the meeting held on 3 May 2017 were accepted and it was unanimously agreed that Mr Parker should sign them.
Proposed: Mrs Sutcliffe Seconded: Mr Howard
5. MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES
The volunteers who have offered to help with the Village Fete have all been given their jobs for the day and have been asked to attend at 9am to help set up.
Councillors were pleased to report that work is underway to the entrance of the Esso Garage.
Bank Balance per Cash Book Balance at Bank
Accounts to be Paid
Resolution: Councillors unanimously agreed to pay the above accounts and noted the Direct Debit Payment to EDF for the electricity for the MUGA, taken on the 1st of each month for £9.00.
Proposed Mr Lloyd Seconded Mrs Parker
Refund of VAT from Broadband Project
We are still waiting to hear back from HMRC as to how we should proceed regarding this refund.
It was agreed that Councillors would investigate the cost and feasibility of installing speeding signs. Mrs Sutcliffe agreed to speak to our Highway Steward to ensure that KHS will agree to the installation if we decide to proceed.
Mr Parker reported that any alterations to the A20 to stop lorries parking in the lay-by would probably require a contribution from the Parish Council.
CORRESPONDENCE AND GENERAL COUNCIL BUSINESS
Clerk and Councils Direct
Ashford Health and Wellbeing Board
ABC re Parking in Hothfield
ABC re Update on Open Space Strategy
KALC re proposed Open letter to Housing Minister
Memorial Post Box
Mr Howard is still waiting for a reply from ABC as to whether or not the Borough Council owns the land in question.
ABC re Parking in Chapel Row Hothfield
Mr Parker has returned our comments to ABC.
Ashford Borough Council Open Space Strategy – Update of Parishes Public Open Space Information
Mr Parker returned the questionnaire to ABC.
Draft Local Plan
Mr Parker updated councillors on the recent meeting of KALC members which was attended by Mr Cole, ABC. The minutes will be circulated to all councillors.
Following a draft letter to the housing minister submitted to members of KALC by the Chairman of Shadoxhurst Parish Council, Councillors agreed that they had no objection to being included as a signatory on this letter and Mr Parker will relay this information to Mrs Wood, Secretary to KALC.
Update following Annual Resident’s Meeting
Mr Parker expressed disappointment at the number of residents who attended the meeting and will consider whether to hold one again next year at a later date.
7. BOROUGH COUNCILLORS REPORT
Mr Krause was unable to attend the meeting.
The Clerk was asked to email Mr Krause and ask him to take up the issue of parking in Tufton Road and Beech Drive with Parking Services which they had been hoping to discuss with him at this meeting and to ask for clarification of the situation regarding the transfer of the Recreation Field from KCC to ABC.
Please see attached list.
Planning Committee Terms of Reference
The Terms of Reference require the Committee to consist of 5 councillors with 2 ex officio officers.
Resolution: It was unanimously agreed that Mr Lloyd would join the Planning Committee with Mr Fothergill as the 2nd ex officio member.
9. FORUM FOR EXCHANGE BETWEEN COUNCILLORS
Instances of Antisocial Behaviour have been reported in the village during the last month.
The Clerk will contact ABC again regarding the Recreation Field fence.
Councillors are very pleased at the improvement in the content of the Hothfield section in The Village Roundabout in the Kentish Express and complimented Mr Fothergill on this.
The Village Hall Committee is seeing some movement in members at the moment.
The Clerk was asked to report the road markings that need replacing in Pluckley Road and Bethersden Road and point out to KHS that a lot of the markings in the parish need renewing.
The tennis net is still in the box and this will be advertised in the newsletter.
The Clerk will ask KHS for an update on work planned for West Street and outside Alder House.
There being no other business the meeting closed at 8.35pm.
HOTHFIELD PARISH COUNCIL
PLANNING APPLICATION RECORD
17/00758/AS Agricultural buildings, Britton Farm, Maidstone Road, Hothfield, Kent
Removal of condition 12 of application 15/01146/AS – To allow for the
placement of garage doors on car ports
Parish Council: Support
Decision Notices received from ABC
17/00521/AS Britton House Stud, Ram Lane, Hothfield, Ashford, Kent, TN25 4LS
Borough Council: Grant Consent
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