Hothfield Parish Council

...in the rustic heart of Kent



 
 JANUARY 2017 PARISH COUNCIL
MEETING MINUTES
    

MINUTES 160                                                    Page 729

Minutes of the Ordinary Parish Council Meeting

held at The Bluebell Centre, Hothfield,

on Tuesday 10 January 2017 at 7.00pm

PRESENT:  

Mr D Parker (Chair), Mrs S Parker, Mrs P Sutcliffe, Mr M Cook, Mr R Libbeter and Mr I Lloyd
Mr D Beckley, Community Warden for part of the meeting.

PARISH CLERK: Mrs J Batt
BOROUGH COUNCILLOR: - -
COUNTY COUNCILLOR: - -
MEMBERS OF THE PUBLIC:
  

There were 10 Members of the Public present for part of the meeting.

1.    APOLOGIES FOR ABSENCE

 An apology for absence was received from Mr P Fothergill (family commitment) Mr P Howard (prior engagement).  No apology received from Mr Krause.

2.   DECLARATIONS OF PECUNIARY AND SIGNIFICANT INTEREST

Declarations of Pecuniary Interest

There were no Declarations of Pecuniary Interest.   

 

Declarations of Significant Interest.

There were no Declarations of Significant Interest.

 

To note the granting of any Requests for Dispensations and the decision

No such applications received.

 

i)  Updating of Declarations of Interest

Councillors were reminded to update their Declarations of Interest with the Monitoring Officer if necessary.

3.  PUBLIC INTERVAL

The meeting was opened to Members of the Public present from 7.02 – 7.42 during which time, following an anonymous document delivered to residents of The Street, Mr Parker updated those present on the current situation regarding the Draft Local Plan.

4.   ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

The following errors occurred in previous minutes: -

 Minutes 157 were signed by the Chairman on 2 November, not minutes 156 and minutes 158 were signed on 7 December not 157.  Minutes 159 of the meeting held on 7 December 2016 were accepted and it was unanimously agreed that Mr Parker should sign them.

 

 Proposed:  Mr Libbeter             Seconded:  Mrs Sutcliffe

5.   MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES

Mrs Parker reported that nobody attended the event held to publicise the opening of the new Cub Group in the Village and so the members of her team are now looking at ways to adapt the youth project in the village to the specific needs of children in Hothfield.

 

6.   BOROUGH COUNCILLORS REPORT

Mr Krause was not present at the meeting.                      

 

7.   CORRESPONDENCE AND OTHER GENERAL COUNCIL BUSINESS

The Office of HM Lord Lieutenant of Kent

EMAILS

Received from PCSO Angie Burden: -

We are working with Ashford Borough Council to help us deal with the number of  seemingly abandoned vehicles which are parked near garages in Plantation Road.

 

David Beckley has reported a number to the abandoned vehicles department at Ashford Borough Council, however, we have had a reply that this will not be actioned unless the residents themselves call them in.  This is frustrating as some of the residents have reported they fear reprisals if they do so.  We are working with ABC to try and resolve the situation as a number of residents have called us about these now.

 

2 reports from Esso regarding making off without payment.

 

Draft Local Plan

Councillors Parker and Sutcliffe have a meeting arranged with Mr Cole from ABC on 23 February 2017.

 

Lorry Parking on A20

Mr Parker updated members on the recent meeting.

 

Volunteer Community Wardens

The vacancy for a Volunteer Community Warden will be advertised in the newsletter.

 

Provision of Defibrillator

Defer to next meeting.

7.      FINANCE

Accounts to be Paid

PAYEE

CHQ

NO

DETAILS

NET

£

VAT

£

GROSS

£

Mrs J Batt

 

 

  1400

Salary

Expenses

General Admin

 213.13

     6.03

   19.46

 

 

 0.53 

  

 

    239.15

Mr K Marden

  1401

Salary

   93.60

 

      93.60

Resolution:  Councillors unanimously agreed to pay the above accounts and noted the Direct Debit Payment to EDF for the electricity for the MUGA, taken on the 1st of each month for £9.00.

           

              Proposed  Mr Libbeter     Seconded  Mrs Parker
 

Bank Balance per Cash Book                  Balance at Bank

Opening Balance

  19290.21

 

PC Reserve A/C

   24515.76

Add Receipts in Year

  18577.18

 

Less u/c cheques

       886.63

 

  37867.39

 

 

   23629.13

Less Payments in Year

    9641.89

 

PC Current A/C

       100.00

 

 28225.50

 

Y Current A/C

     3465.91

Less Earmarked Funds

  10856.53

 

Y Reserve A/C

     1030.46

 

  17368.97

 

 

  28225.50

 

 

 

Less Earmarked Funds

   10856.53

 

 

 

 

   17368.97

 

              Earmarked Funds                      

 

Balance

07.12.16

+/-

Jan

Balance

10.01.17

MUGA

EDF Jan

EDF Dec

  2503.13

 

    -9.00

 +11.00

 

 

  2505.13

Litter Picker’s Salary and Other Costs

Salary Jan

 2921.34

 

 

  -93.60

 

         

  2827.74

Bus Shelter

    351.60

 

    351.60

Garden Competition

    351.65

 

    351.65

Village Projects

  2400.00

 

  2400.00

Village Fete

  1720.41

 

  1720.41

Hall Rent for Cubs

    700.00

 

    700.00

TOTAL

10948.13

  -91.60

10856.53

Submission of Precept Request to ABC

The Clerk confirmed that the Precept Request has been submitted to ABC and confirmation of receipt received.

Workplace Pensions

The Clerk reported that she completed our Declaration of Compliance in December and had received confirmation that we do not have anyone to enrol in a scheme.

 

8.   PLANNING

Please see attached list.

 

9.   FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS

The date for the Village Fete has been set for 2 July 2017.

 

Following a request from a Member of the Public during the Public Interval, the box containing the electrics for the MUGA will be painted.

 

The clerk will write to the Esso Garage and ask them to repaint the Give Way lines on the forecourt.

 

The next meeting is due to be held on Wednesday 1 February 2017.          

             

There being no other business the meeting closed at 8.52 pm.


HOTHFIELD PARISH COUNCIL

 

PLANNING APPLICATION RECORD

 

2016

JANUARY 2017
 

Decsion Notices received from ABC and KCC

KCC/AS/0065/2016     Hothfield Works, Watery Lane, Westwell, Ashford, Kent TN25 4JJ

                                          Planning application to vary the hours of working of the Barber Green

                                          Asphalt Plant at the Tarmac Hothfield Works to increase the permitted

                                          ‘out of hours’ working up to 180 periods per year

                                          County Council:  Permit

 

16/01710/AS     Outer Gate Lodge, Park Drive, Hothfield, Kent  

                            Proposed detached two storey outbuilding to replace existing garage

                            Borough Council:  Permit

 

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Published: 25-01-2017  
 2017 Hothfield Parish Council