MINUTES 167 Page 769
Minutes of the Ordinary Parish Council Meeting
held at The Bluebell Centre, Hothfield,
on Wednesday 2 August 2017 at 7.00 pm
Mr D Parker (Chair), Mrs S Parker, Mr M Cook, Mr P Fothergill, Mr P Howard, Mr I Lloyd and Mr R Libbeter
|PARISH CLERK:||Mrs J Batt|
|MEMBERS OF THE PUBLIC:
There was one Members of the Public present.
1. APOLOGIES FOR ABSENCE
An Apology for Absence was received from Mrs P Sutcliffe (prior engagement) and Mr L Krause (prior engagement).
2. DECLARATIONS OF PECUNIARY AND SIGNIFICANT INTEREST
Declarations of Pecuniary Interest
There were no Declarations of Pecuniary Interest.
Declarations of Significant Interest.
There were no Declarations of Significant Interest.
To note the granting of any Requests for Dispensations and the decision
No such applications received.
i. Updating of Declarations of Interest
Councillors were reminded to update their Declarations of Interest with the Monitoring Officer if necessary.
3. PUBLIC INTERVAL
The meeting was opened to the members of the Public present from 7.02 – 7.09 during which time the member of the public present discussed items relating to the parish with members of the council.
4. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
Minutes 166 of the meeting held on 5 July 2017 were accepted and it was unanimously agreed that Mr Parker should sign them.
Proposed: Mr Libbeter Seconded: Mr Fothergill
5. MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES
The profit from the Fete has now increased to £642.90 due to the addition of the money from the sale of ice creams. This is going to be given to the KSSAA and a Christmas party is going to be funded from the balance in the account.
Bank Balance per Cash Book Balance at Bank
Accounts to be Paid
Resolution: Councillors unanimously agreed to pay the above accounts and noted the Direct Debit Payment to EDF for the electricity for the MUGA, taken on the 1st of each month for £9.00.
Proposed Mr Libbeter Seconded Mr Lloyd
7. LOCAL PLAN
Local Plan Revisions Drop-In Session
The drop-in session was constantly staffed by 3-4 officers from ABC and well attended by residents of Hothfield and other local villages.
Hothfield Parish Council Consultation Feedback on Local Plan Revisions
Councillors noted that the wording in respect of the Coach Drive site had slightly differed from that in the ABC June 2017 Cabinet papers, changing from "up to 40 units" to "an indicative capacity of 40 units" and there is a change to the wording regarding the sewerage infrastructure on the A20 Corridor site near the Holiday Inn Hotel".
Mr Parker reported that he is going to meet with Mrs Drury, Chair of Westwell Parish Council and Mrs Leyland, Chair of Charing to discuss how the 3 councils will respond to the proposal for the A20 corridor.
The proposal will affect Charing more than Hothfield or Westwell.
Following this meeting, Mr Parker will draft a response and circulate it to all members for their comments in time for it to be submitted to ABC by the deadline of 31 August.
8. CORRESPONDENCE AND GENERAL COUNCIL BUSINESS
KALC re funding for equipment to ensure councils comply with the Transparency Code
KALC re meeting to discuss Open Letter to Secretary of State for Housing
Memorial Post Box
Mr Howard reported that, following the last meeting he spoke to Mr Simkins who gave him the name of an officer from KCC who authorised the installation of the box on the pavement outside of the Post Office. The installation is now complete.
The Clerk will write to Mr Simkins and Data Tooling to thank them for their help with this project.
The box will be added to the Fixed Asset Register with a value of £170, but it was agreed not to insure it as a separate item as Mr Parker was satisfied that our cover for Street Furniture is adequate to cover the box.
Interactive Speed Signs
A discussion on the possible funding of a sign took place and it was agreed that the Clerk would prepare a report and circulate it to councillors for discussion at the next meeting.
Mrs Sutcliffe will be asked to contact Mr Krause again about a contribution to this project from his ABC ward members grant, as the rules now seem to suggest he is able to make a contribution of £500.
Parking in Hothfield
ABC Housing Services owns the land around the estate and KCC own the road surfaces.
Mr Parker reported that he met with Mr Crossley from ABC Housing Services, on 25 July and walked around the village looking at reported parking issues.
Mr Crossley agreed to investigate ways in which the parking could be improved and promised to get back to Mr Parker in 2 or 3 weeks.
A councillor reported that Parking Enforcement Officers have been seen in Tufton Road.
ABC Parishes Letter to Housing Minister
Mr Parker reported that the original letter has been revised and of the 39 parishes in the Borough, so far 26 have agreed to support, one wishes to wait for the outcome of the Local Plan Consultation and 12 had still to reply.
When the letter is sent, it will be with the backing of KALC, which is endorsing the initiative and prior to this, conversations will take place with Damian Green, MP for Ashford, Damian Collins, MP for Folkestone and Hythe and possibly other local MP's.
Councillors agreed to give Mr Parker permission to sign the letter as and when it is sent, provided he agrees with the content.
Lorry Parking in A20 Lay-Bys
Mr Parker updated councillors on the recent meeting he attended with officers from Kent Highways Department, Mrs Drury, Chair of Westwell Parish Council, our KCC Councillor, Mr Simkins and our ABC Ward Member, Larry Krause to discuss lorry parking along the A20 from Charing to Ashford.
Joint Parishes Traffic Committee
A meeting has been arranged for 10 August to discuss the future of this committee.
It has been suggested that this should be a sub-committee of the KALC and Mr Parker proposed the parish council reserve its position as to whether to be involved until the terms of reference have been agreed.
9. BOROUGH COUNCILLORS REPORT
Mr Krause was unable to attend the meeting.
Mr Parker will ask him to submit a written report on his work for Hothfield when he is unable to attend meetings in future.
Please see attached list.
11. FORUM FOR EXCHANGE BETWEEN COUNCILLORS
Mr Cook and Mr Libbeter gave their apologies for the next meeting, due to personal commitments.
The graffiti in the Road Closed sign at the junction with Bears Lane and the fact that the sign in The Street is currently on the ground will be reported to the Environment Agency.
There being no other business the meeting closed at 9.05 pm.
PLANNING APPLICATION RECORD
17/1093/AS Land Adjoining The Kings Head, The Street, Hothfield
Parish Council: No Comment 4: Object 2: Support 1
Decision Notices received from ABC
17/00299/AS Land West of 1 to 4 Thanet Terrace, The Street, Hothfield, Kent
Borough Council: Refuse
17/00418/AS Solar Panels at Oaklands Farm, Pluckley Road, Hothfield, Kent, TN26 1ER
Variation of wording on condition 1 of planning permission reference 15/01360/AS
to extend permission by 5 years
Borough Council: Permit
17/00758/AS Agricultural buildings, Britton Farm, Maidstone Road, Hothfield, Kent
Removal of condition 12 of application 15/01146/AS – To allow for the
placement of garage doors on car ports
Borough Council: Permit
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