Hothfield Parish Council

...in the rustic heart of Kent



 
 APRIL 2017 PARISH COUNCIL
MEETING MINUTES
    
 

MINUTES 163                                                    Page 743
 

Minutes of the Ordinary Parish Council Meeting

held at The Bluebell Centre, Hothfield,

on Wednesday 5 April 2017 at 7.00 pm

PRESENT:  

Mr D Parker (Chair), Mrs S Parker, Mrs P Sutcliffe, Mr M Cook, Mr P Fothergill, Mr P Howard, Mr R Libbeter and Mr I Lloyd
Mr C Stanley (Webmaster)

PARISH CLERK: Mrs J Batt
BOROUGH COUNCILLOR: - -
COUNTY COUNCILLOR: - -
MEMBERS OF THE PUBLIC:
  

There were 4 Members of the Public present for part of the meeting.

1.   APOLOGIES FOR ABSENCE

An Apology for absence was received from Mr L Krause (work commitment).

 

2.   DECLARATIONS OF PECUNIARY AND SIGNIFICANT INTEREST

Declarations of Pecuniary Interest

Mr P Howard declared a Pecuniary Interest in Planning Application No 17/00418/AS, as he owns the land in question.   

 

Declarations of Significant Interest.

There were no Declarations of Significant Interest.

 

To note the granting of any Requests for Dispensations and the decision

No such applications received.

 

i.   Updating of Declarations of Interest

Councillors were reminded to update their Declarations of Interest with the Monitoring Officer if necessary.

 

3.   PUBLIC INTERVAL

The meeting was opened to the Members of the Public present from 7.03 to 7.16 during which time a resident put forward critical comments about Planning Application No 17/00299/AS and questions were asked about ABC’s plans for space created by the recent demolition of the toilet block in the Cades Road car park on Hothfield Heathland and whether there are still any plans to build the proposed visitor centre.

 

Councillors expressed sadness at the news that Mr George Sainsbury had passed away and acknowledged his enormous contribution to the village during his lifetime.

  

4.    ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

The request for a donation was from St Margaret’s not St Mary’s, the Clerk’s Salary should have read £212.53 not 213.53. The file copy was corrected by Mr Parker.

The street light referred to in paragraph 4 is in Chapel Row  

The payments in year in the Bank Reconcilliation should have were 10916.13 not 10916.43

Minutes 162 of the meeting held on 1 March 2017 were accepted and it was unanimously agreed that Mr Parker should sign them.

 

Proposed:  Mrs Sutcliffe           Seconded:  Mr Fothergill

 

5.    MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES

Mr Parker reminded councillors that they should ensure that their DPI’s and OSI’s are correctly registered on ABC’s website, particularly in relation to the forthcoming Draft Local Plan.

 

6.   FINANCE

         Bank Balance per Cash Book                  Balance at Bank

Opening Balance

19290.21

 

PC Reserve A/C

  23525.31

Add Receipts in Year

19578.04

 

Less u/c cheques

      169.60

 

38868.25

 

 

  23355.71

Less Payments in Year

10916.13

 

PC Current A/C

      100.00

 

27952.12

 

Y Current A/C

    3465.91

Less Earmarked Funds

10277.15

 

Y Reserve A/C

    1030.50

 

17674.97

 

 

  27952.12

 

 

 

Less Earmarked Funds

  10277.15

 

 

 

 

  17674.97

             

              Accounts to be Paid

PAYEE

CHQ

NO

DETAILS

NET

£

VAT

£

GROSS

£

Mrs J Batt

  1410

Salary

Expenses

General Admin

 215.33

   17.20

   12.06

 

 

 

  

 

    244.59

Mr K Marden

  1411

Salary

   97.50

 

      97.50

Clive Stanley

  1412

Webmaster Services

 136.50

 

    136.50

St Margaret’s Church

  1413

Donation to Festival

   50.00

 

      50.00

Mr R Fletcher

  1414

Bin Bags

     2.25

   0.45

        2.70

Mr I Lloyd

  1415

Deposit for Bouncy Castle

   80.00

 

      80.00

 

Resolution:  Councillors unanimously agreed to pay the above accounts and noted the Direct Debit Payment to EDF for the electricity for the MUGA, taken on the 1st of each month for £9.00.      

 

              Proposed  Mr Libbeter          Seconded  Mrs Sutcliffe    

 

            Earmarked Funds                                                

 

Balance

01.03.17

+/-

April

Balance

05.04.17

MUGA

EDF March

 

  2301.70

 

       

    -9.00

 

 

  2292.70

Litter Picker’s Salary and Other Costs

Salary April

Black Sacks

 

  2640.54

 

 

  -97.50

    -2.25

 

 

 

  2540.79

Bus Shelter

    351.60

 

    351.60

Garden Competition

    351.65

 

    351.65

Village Projects

  2400.00

 

  2400.00

Village Fete

  1720.41

 

 -80.00

 

 1640.41

Hall Rent for Squad 26

    700.00

 

    700.00

TOTAL

10465.90

-188.75

10277.15

 

Refund of VAT from Broadband Project

Mr Parker will ask Mr Krause for more details, prior to the Parish Council agreeing to accept the refund.

 

Request from St Margaret’s for donation towards Flower Festival

The Clerk confirmed that she had received a written request for the donation.

 

7.    CORRESPONDENCE AND GENERAL COUNCIL BUSINESS

 Correspondence

 Wealden Wheels

 Mr R Fletcher report for Residents Meeting

 Littlethorpe of Leicester Ltd Bus Shelters

 Norris and Fisher Parish Council insurance

 Mr King – copy of email sent to KHS following Road Traffic Accident – the Clerk will acknowledge and suggest he contacts Councillor Simkins

 Clerk and Councils Direct

 

Email Correspondence

Christine Drury, Westwell Parish Council, to Mr Parker, regarding a meeting on 23 May with Mr Parker, Councillor Bartlett, Councillor Simkins and KHS to discuss the issue of lorry parking on the A20

KALC re change of meeting date

 

Litter Picker’s Revised Contract of Employment

Mr Marden and Mr Parker signed the revised contract showing the increase in salary from £7.20 to £7.50 per hour.

 

Update on arrangements for Annual Residents Meeting

The following have replied to say that they would like to attend the meeting: -

Police

Hothfield Brain Injury Rehabilitation and Neurological Care Centre

Ian Rickards

KCC Councillor, Mr Charlie Simkins

ABC Councillor, Mr Larry Krause

Hothfield History Society

Squad 26

Village Fete Committee

 

Submission of Report to Kentish Express

Mr Fothergill offered to submit the weekly report to Kentish Express if Mr Krause no longer wishes to continue as Village Correspondent.  Mr Parker will discuss this with Mr Krause.

 

Compliance with Transparency Code

Councillors agreed not to purchase a computer.  The Clerk will continue to use memory sticks to store information, along with printed copies of important documents.

 

Storage of Computer Records

Councillors agreed to use Drop Box to store computer records.

 

Memorial Post Box

The Clerk will write to Mr Patel informing him that councillors are pleased to accept responsibility for the Memorial Post Box and will insure and maintain it.

 

Village Fete – Additional Agenda Item

Plans for the Fete are progressing well.  More than 20 stalls have been allocated.

Although the Bluebell Centre is unable to provide rooms for use during the Fete they are happy for the toilets to be made available.  Mr Cook will invite the Mayor to attend.

The Kent Surrey Sussex Air Ambulance is this year’s nominated charity.

 

Community Projects

Deferred to future meeting.

      

8.   BOROUGH COUNCILLORS REPORT

Mr Krause was unable to attend the meeting. 

9.   PLANNING

Please see attached list.

Confirmation has been received that TPO 10, 2016 covering trees in the Courtyard Area of Lakeside Place, Chapel Road, Hothfield, has been confirmed without modification.

 

10.       FORUM FOR EXCHANGE BETWEEN COUNCILLORS

Mr Parker pointed out that we may have to ask Mr Grenfell Banks to produce an extra copy of the newsletter if we have not been notified of the revised Local Plan proposals and agreed a date for ABC to undertake a drop-in session for residents in good time for the next scheduled edition as ABC’s consultation period will only run for 6 weeks once this information is placed in the public domain.

 

The double bend sign has been installed at the bottom of Bethersden Road near to Rippers Cross and Mr Parker will inform Mr Simkins that traffic lights were not needed while the work was being done.

 

The Clerk was asked to thank Aspire for cutting the grass, ask them to cut it regularly and in particular, for it to be cut during the week before the Village Fete.

 

Mr Cook reported that the drain outside of his property had been repaired by KHS.

 

Mr Parker pointed out that the first week of May is going to be very busy with 3 parish related meetings taking place.

 

Following a question from a member of the public during the Public Interval regarding the recent demolition of the toilet block in the Cades Road car park on Hothfield Heathland, the Clerk will write to Mr Krause and ask for an update ABC’s plans for this site and whether the proposed new Visitor Centre is still on the agenda?

 

The Annual Parish Meeting will be held on Wednesday 3 May at 6.30pm, followed by the Annual Parish Council meeting at 7pm and the Annual Residents Meeting will be held on Saturday 6 May between 2pm and 4pm at the Village Hall.             

             

There being no other business the meeting closed at 9.00 pm.

 


 

HOTHFIELD PARISH COUNCIL

 

PLANNING APPLICATION RECORD

 

2017 

APRIL 2017

 

17/00299/AS     Land West of 1 to 4 Thanet Terrace, The Street, Hothfield, Kent
Construction of a new 1.5 storey dwelling, with integral garage and associated access, parking and landscaping

Parish Council:  Support 7:1 councillor who would have preferred the council to comment.

 

17/00418/AS    Solar Panels at Oaklands Farm, Pluckley Road, Hothfield, Kent, TN26 1ER

Variation of wording on condition 1 of planning permission reference 15/01360/AS to extend permission by 5 years

Parish Council:  Support 7:1 councillor unable to vote as he had declared a Pecuniary Interest in the application.

 

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Published:  26.04.2017
 2017 Hothfield Parish Council