MINUTES 163 Page 743
Minutes of the Ordinary Parish Council Meeting
held at The Bluebell Centre, Hothfield,
on Wednesday 5 April 2017 at 7.00 pm
Mr D Parker (Chair), Mrs S Parker, Mrs P Sutcliffe, Mr M Cook, Mr P Fothergill, Mr P Howard, Mr R Libbeter and Mr I Lloyd
|PARISH CLERK:||Mrs J Batt|
|BOROUGH COUNCILLOR:||- -|
|COUNTY COUNCILLOR:||- -|
|MEMBERS OF THE PUBLIC:
There were 4 Members of the Public present for part of the meeting.
1. APOLOGIES FOR ABSENCE
An Apology for absence was received from Mr L Krause (work commitment).
2. DECLARATIONS OF PECUNIARY AND SIGNIFICANT INTEREST
Declarations of Pecuniary Interest
Mr P Howard declared a Pecuniary Interest in Planning Application No 17/00418/AS, as he owns the land in question.
Declarations of Significant Interest.
There were no Declarations of Significant Interest.
To note the granting of any Requests for Dispensations and the decision
No such applications received.
i. Updating of Declarations of Interest
Councillors were reminded to update their Declarations of Interest with the Monitoring Officer if necessary.
3. PUBLIC INTERVAL
The meeting was opened to the Members of the Public present from 7.03 to 7.16 during which time a resident put forward critical comments about Planning Application No 17/00299/AS and questions were asked about ABC’s plans for space created by the recent demolition of the toilet block in the Cades Road car park on Hothfield Heathland and whether there are still any plans to build the proposed visitor centre.
Councillors expressed sadness at the news that Mr George Sainsbury had passed away and acknowledged his enormous contribution to the village during his lifetime.
4. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
The request for a donation was from St Margaret’s not St Mary’s, the Clerk’s Salary should have read £212.53 not 213.53. The file copy was corrected by Mr Parker.
The street light referred to in paragraph 4 is in Chapel Row
The payments in year in the Bank Reconcilliation should have were 10916.13 not 10916.43
Minutes 162 of the meeting held on 1 March 2017 were accepted and it was unanimously agreed that Mr Parker should sign them.
Proposed: Mrs Sutcliffe Seconded: Mr Fothergill
5. MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES
Mr Parker reminded councillors that they should ensure that their DPI’s and OSI’s are correctly registered on ABC’s website, particularly in relation to the forthcoming Draft Local Plan.
Bank Balance per Cash Book Balance at Bank
Accounts to be Paid
Resolution: Councillors unanimously agreed to pay the above accounts and noted the Direct Debit Payment to EDF for the electricity for the MUGA, taken on the 1st of each month for £9.00.
Proposed Mr Libbeter Seconded Mrs Sutcliffe
Refund of VAT from Broadband Project
Mr Parker will ask Mr Krause for more details, prior to the Parish Council agreeing to accept the refund.
Request from St Margaret’s for donation towards Flower Festival
The Clerk confirmed that she had received a written request for the donation.
7. CORRESPONDENCE AND GENERAL COUNCIL BUSINESS
Mr R Fletcher report for Residents Meeting
Littlethorpe of Leicester Ltd Bus Shelters
Norris and Fisher Parish Council insurance
Mr King – copy of email sent to KHS following Road Traffic Accident – the Clerk will acknowledge and suggest he contacts Councillor Simkins
Clerk and Councils Direct
Christine Drury, Westwell Parish Council, to Mr Parker, regarding a meeting on 23 May with Mr Parker, Councillor Bartlett, Councillor Simkins and KHS to discuss the issue of lorry parking on the A20
KALC re change of meeting date
Litter Picker’s Revised Contract of Employment
Mr Marden and Mr Parker signed the revised contract showing the increase in salary from £7.20 to £7.50 per hour.
Update on arrangements for Annual Residents Meeting
The following have replied to say that they would like to attend the meeting: -
Hothfield Brain Injury Rehabilitation and Neurological Care Centre
KCC Councillor, Mr Charlie Simkins
ABC Councillor, Mr Larry Krause
Hothfield History Society
Village Fete Committee
Submission of Report to Kentish Express
Mr Fothergill offered to submit the weekly report to Kentish Express if Mr Krause no longer wishes to continue as Village Correspondent. Mr Parker will discuss this with Mr Krause.
Compliance with Transparency Code
Councillors agreed not to purchase a computer. The Clerk will continue to use memory sticks to store information, along with printed copies of important documents.
Storage of Computer Records
Councillors agreed to use Drop Box to store computer records.
Memorial Post Box
The Clerk will write to Mr Patel informing him that councillors are pleased to accept responsibility for the Memorial Post Box and will insure and maintain it.
Village Fete – Additional Agenda Item
Plans for the Fete are progressing well. More than 20 stalls have been allocated.
Although the Bluebell Centre is unable to provide rooms for use during the Fete they are happy for the toilets to be made available. Mr Cook will invite the Mayor to attend.
The Kent Surrey Sussex Air Ambulance is this year’s nominated charity.
Deferred to future meeting.
8. BOROUGH COUNCILLORS REPORT
Mr Krause was unable to attend the meeting.
Please see attached list.
Confirmation has been received that TPO 10, 2016 covering trees in the Courtyard Area of Lakeside Place, Chapel Road, Hothfield, has been confirmed without modification.
10. FORUM FOR EXCHANGE BETWEEN COUNCILLORS
Mr Parker pointed out that we may have to ask Mr Grenfell Banks to produce an extra copy of the newsletter if we have not been notified of the revised Local Plan proposals and agreed a date for ABC to undertake a drop-in session for residents in good time for the next scheduled edition as ABC’s consultation period will only run for 6 weeks once this information is placed in the public domain.
The double bend sign has been installed at the bottom of Bethersden Road near to Rippers Cross and Mr Parker will inform Mr Simkins that traffic lights were not needed while the work was being done.
The Clerk was asked to thank Aspire for cutting the grass, ask them to cut it regularly and in particular, for it to be cut during the week before the Village Fete.
Mr Cook reported that the drain outside of his property had been repaired by KHS.
Mr Parker pointed out that the first week of May is going to be very busy with 3 parish related meetings taking place.
Following a question from a member of the public during the Public Interval regarding the recent demolition of the toilet block in the Cades Road car park on Hothfield Heathland, the Clerk will write to Mr Krause and ask for an update ABC’s plans for this site and whether the proposed new Visitor Centre is still on the agenda?
The Annual Parish Meeting will be held on Wednesday 3 May at 6.30pm, followed by the Annual Parish Council meeting at 7pm and the Annual Residents Meeting will be held on Saturday 6 May between 2pm and 4pm at the Village Hall.
There being no other business the meeting closed at 9.00 pm.
HOTHFIELD PARISH COUNCIL
PLANNING APPLICATION RECORD
17/00299/AS Land West of 1 to 4 Thanet Terrace, The Street, Hothfield, Kent
Parish Council: Support 7:1 councillor who would have preferred the council to comment.
17/00418/AS Solar Panels at Oaklands Farm, Pluckley Road, Hothfield, Kent, TN26 1ER
Variation of wording on condition 1 of planning permission reference 15/01360/AS to extend permission by 5 years
Parish Council: Support 7:1 councillor unable to vote as he had declared a Pecuniary Interest in the application.
© 2017 Hothfield Parish Council
Web site by