Hothfield Parish Council

...in the rustic heart of Kent



 
 SEPTEMBER 2016 PARISH COUNCIL
MEETING MINUTES
    

MINUTES 156                                                    Page 711

Minutes of the Ordinary Parish Council Meeting

held at The Village Hall, Hothfield,

on Tuesday 13 September 2016 at 5.15 pm

PRESENT:  

Mr D Parker (Chair), Mrs S Parker, Mrs P Sutcliffe, Mr M Cook and Mr P Howard, Mr L Krause (left prior to the item on Planning)

Mr I Lloyd (following co-option)

PARISH CLERK: Mrs J Batt
BOROUGH COUNCILLOR: Mr L Krause 
COUNTY COUNCILLOR: --
MEMBERS OF THE PUBLIC:
  

There were no Members of the Public present.

 

1.   APOLOGIES FOR ABSENCE

An apology for absence was received from Mr P Fothergill (family commitment) and Mr R Libbeter (work commitment).

 

2.   CO-OPTION OF PARISH COUNCILLOR

Mrs Sutcliffe proposed Mr Ian Lloyd for the vacant position of Parish Councillor, seconded by Mrs Parker.       Unanimous

 

Mr Lloyd signed his Declaration of Acceptance of Office and took a DPI form to complete and return to ABC with a copy for the Clerk.

 

3.   DECLARATIONS OF PECUNIARY AND SIGNIFICANT INTEREST

Declarations of Pecuniary Interest

Mr Lloyd declared a Pecuniary Interest in Planning Application No 16/01359/AS, as he is the owner of the property.   

 

Declarations of Significant Interest.

There were no Declarations of Significant Interest.

 

i) To note the granting of any Requests for Dispensations and the decision

     No such applications received.

 

ii) Updating of Declarations of Interest

Councillors were reminded to update their Declarations of Interest with the Monitoring Officer if necessary.

4.   PUBLIC INTERVAL

There were no Members of the Public present. 

5.  ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

Minutes 155 of the meeting held on 27 July 2016 were accepted and it was unanimously agreed that Mr Parker should sign them.

 

 Proposed:  Mr Howard             Seconded:  Mrs Sutcliffe

                                                       

6.    MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES

Mr Parker reported that he attended the Parish Forum on 7 September.  Various officers from ABC were in attendance along with the Strategic Director of the East Kent Hospital Trust who gave an informative, if disquieting, presentation on the future of  health care in the district.  The EKHT has some very hard choices to make over the  next few months.

                                                          

ABC reported that it has appointed officers to patrol Ashford Town Centre and administer £75 on the spot fines to anyone seen dropping litter.  Four people were fined in the first few hours.

 

An officer from ABC is going to email the slides from the presentation and these will be forwarded to all councillors.

 

 CORRESPONDENCE AND OTHER GENERAL COUNCIL BUSINESS

St Edmund’s School Canterbury

ABC Year Book

Nat West

Marie Curie

 

EMAILS

Peter Mitchell re burial spaces in the parish

 

 Draft Local Plan

Nothing new to report.

 

Neighbourhood Plan

Following discussion, it was agreed that councillors would keep their options open regarding the production of a Neighbourhood Plan.  The council will wait until the final version of the Local Plan is produced, by ABC, before deciding whether to proceed. In the meantime, Mr Parker will investigate the possibility of completing a Village Envelope Design which will be a cheaper and less time consuming document to produce.  ABC has said the officers will assist any parish wishing to produce a Village Envelope Design and Mr Parker will speak to Mr Cole from ABC and the Clerk to Challock Parish Council as Challock has a completed Village Envelope Design.

 

The Parish Council needs to ascertain how much protection these documents will give against predatory developers.
 

Complaints from residents regarding Speeding in the Village

On the agenda in error.

      

7.      FINANCE

                 Accounts to be Paid

PAYEE

CHQ

NO

DETAILS

NET

£

VAT

£

GROSS

£

Mr K Marden

(Cheque drawn

for 7.09.16)

 1383

Litter Picking

   93.60

 

93.60

Mrs J Batt

 

 

  1384

Salary

Expenses

General Admin

 215.53

     0.00

   15.60

 

 

  

 

 

    231.13

PKF Littlejohn

  1385

Audit Fee 15/16

 100.00

20.00

    120.00

            Resolution:  Councillors unanimously agreed to pay the above accounts.                

              Proposed  Mr Cook      Seconded  Mr Howard

 

            Bank Balance per Cash Book                  Balance at Bank

Opening Balance

  19290.21

 

PC Reserve A/C

   15002.99

Add Receipts in Year

  12791.17

 

Less u/c cheques

     1462.17

 

  32081.38

 

 

   13540.82

Less Payments in Year

    7601.17

 

PC Current A/C

       100.00

 

  24480.21

 

Y Current A/C

     3266.76

Less Earmarked Funds

  11256.93

 

Y Reserve A/C

     1030.23

 

  13223.28

 

 

   17937.81

 

 

 

Less Earmarked Funds

   11256.93

 

 

 

 

   13223.28

 

              Earmarked Funds                      

 

Balance

27.07.17

+/-

Sept

Balance

13.09.16

MUGA

EDF Sept

2525.38

  -20.00

 

2505.38

Road Sweeping

Salary Sept

3295.74

 

  -93.60

 

3202.14

Bus Shelter

  351.60

 

  351.60

Garden Competition

  377.40

 

  377.40

Village Projects

2400.00

 

2400.00

Village Fete

 1720.41

 

 1720.41

Salt Bin

   700.00

 

   700.00

TOTAL

11370.53

-113.60

11256.93

 

Adoption of Externally Audited Accounts

 he accounts have been received back from PKF Littlejohn with no Matters Arising.

A copy of the Annual Return and the Notice of Completion of Audit has been published on the notice board.

 

 Resolution:  Councillors unanimously agreed to adopt the Externally Audited Accounts.

 

 Proposed  Mrs Sutcliffe          Seconded  Mrs Parker

8.   PLANNING

Please see attached list.

 

9.   FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS

A councillor expressed concern that a recently installed fence along a boundary in West Street constitutes a safety hazard to motorists exiting these properties.  She was advised to contact Councillor Bradford, ABC and Kent Highways for their opinion and advice.  

             

The Clerk will ask Environmental Services why the bin by the MUGA is not emptied by Biffa.

 

The Clerk will contact Mather and Smith and ask them to liaise with Mr Cook regarding welding the bar back at the MUGA.

 

The Clerk will thank KHS for resurfacing Cades Road.

 

The water leaks in the vicinity of High House and 18-20 School Road will be reported to KHS.

             

There being no other business the meeting closed at 7.00 pm.

 

 

 


 

HOTHFIELD PARISH COUNCIL

PLANNING APPLICATION RECORD

2016

SEPTEMBER 2016
 

16/01211/AS     Thanet House, Bethersden Road, Hothfield, Ashford, Kent, TN26 1EP  

Change of use from a dwelling house (C3) to a bed and breakfast (C1) 

Parish Council:  Support

 

16/01359/AS     Britton House Stud, Ram Lane. Hothfield, Ashford, Kent TN26 4LS

                            Replacement of 6 timber windows and one external door

Parish Council:  Support

 

Amended Plans have been received for

 

KCC/AS/0065/2016     Hothfield Works, Watery Lane, Westwell, Ashford, Kent TN25 4JJ

                                          Planning application to vary the hours of working of the Barber Green

                                          Asphalt Plant at the Tarmac Hothfield Works to increase the permitted

                                          ‘out of hours’ working up to 180 periods per year

              Parish Council:  No Comment

 

 

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Published - 21-06-2016 
 2016 Hothfield Parish Council