Hothfield Parish Council

...in the rustic heart of Kent


A G E N D A 

 

FOR THE ANNUAL PARISH COUNCIL MEETING TO BE HELD ON

WEDNESDAY 4 MAY 2016, AT THE BLUEBELL CENTRE, HOTHFIELD AT 7.00 PM

 

1.  ELECTION OF CHAIRMAN – Chairman to sign Declaration of Acceptance of Office

2.  APOLOGIES FOR ABSENCE

3.  DECLARATIONS OF INTEREST

 

A member who declares a Declaration of Pecuniary Interest in relation to any item on the agenda will need to leave the meeting for the whole of that item and will not be able to speak or take part, unless a relevant Dispensation has been granted.)

 

(A member who declares an Other Significant Interest will be able to speak on the item, but will be required to leave the meeting for the vote).

 

         i) To note the granting of any Requests for Dispensations and the decision

        ii) Updating of Declarations of Interest

4. ELECTION OF VICE CHAIRMAN

 

5ELECTION OF OFFICERS TO COMMITTEES

Finance and Policy Committee 

Village Hall Committee 

KALC 

Parish Forum

Police Committees 

Planning Committee

Councillors to serve on reciprocal Complaints Committee for Little Chart Parish Council if required        

Any other Committees requested by Councillors

              

6.          DELEGATION OF RESPONSIBILITIES

Annual Review of all Parish Council Paperwork - August     

Six Monthly Review of Fixed Assets – September and March   

Six Monthly Risk and Financial Risk Assessment – August and March

Internal Parish Council Audit

Councillors Responsible for Finance 

Annual Review of Insurance Arrangements – On Receipt of Policy   

Weekly Safety Check – MUGA and Youth Shelter 

Annual Inspection of MUGA and Youth Shelter

Councillors responsible for Website, Publicity and Transparency                

Councillor with responsibility for Post and Emails   

Councillor with responsibility for Returning Questionnaires     

Any other Responsibilities put forward at meeting     

             

7.       PUBLIC INTERVAL

 

8.       ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

 

9.        MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES

Items for discussion only.  No decisions can be made under this heading.

  

10.       CORRESPONDENCE AND GENERAL COUNCIL BUSINESS

Correspondence                         

Arrangements for dealing with Parish Council Post and Emails                          

Chairman’s Update                               

MUGA and Youth Shelter                   

Website         

Risk Assessment                                                      

Storage of Parish Council Documents

Retention and Storage of Post and Emails

IT Security        

Garden Competition
General Power of Competence
Draft Local Plan
Neighbourhood Plan
Installation of Bench in The Street

 

11.          FINANCE

Internal Auditors Report
Review of System of Internal Control
Review of Effectiveness of Internal Auditor
Approval of the Annual Governance Statement by the members meeting as a whole – Section 1
Signature and Dating by the person presiding at the meeting and Clerk – Section 1
Approval of the Accounting Statements by the members meeting as a whole – Section 2
Signature and Dating by the person presiding at the meeting – Section 2
Review of Direct Debits
Accounts to be paid
Bank Balance
                                          

12.          INSURANCE

Renewal of Insurance for Year 2016/2017

Self Insurance of Parish Council Assets

  

13.       PLANNING

Any applications received by the date of this agenda will be shown on the attached Planning Application Record.
Other applications may be discussed if they are received after the date of publication and councillors do not consider them to be contentious. Please contact the Clerk for further information.

Storage of Planning Applications

              

14.          FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS

Items for discussion only.  No decisions can be made under this heading.

 

 

                                                                                                                                                   Parish Clerk
27 April 2016


HOTHFIELD PARISH COUNCIL

 

PLANNING APPLICATION RECORD

 

2016

MAY 2016

 

16/00458/AS     Land rear of 25, The Street, Hothfield, Kent              

The construction of a new single dwelling, garage and associated landscaping

 

 

 

 


Last Update  28.04.2016
2016 Hothfield Parish Council