Hothfield Parish Council

...in the rustic heart of Kent



 
 MARCH 2016 PARISH COUNCIL
MEETING MINUTES
    

MINUTES 150                                                    Page 682

Minutes of the Ordinary Parish Council Meeting

held at The Bluebell Centre Hothfield,

on Wednesday 2 March 2016 at 7.00 pm

PRESENT:  

Mr L Krause (Chair), Mrs P Sutcliffe, Mrs S Parker, Mr M Cook,
Mr P Fothergill, Mr P Howard, Mr R Libbeter and Mr D Parker

PARISH CLERK: --
BOROUGH COUNCILLOR: Mr L Krause
COUNTY COUNCILLOR: --
MEMBERS OF THE PUBLIC:
  

There were no Members of the Public present.

1.    APOLOGIES FOR ABSENCE

 There were no Apologies for Absence.

 

2.    DECLARATIONS OF INTEREST

 Declarations of Pecuniary Interest

 There were no Declarations of Pecuniary Interest

 

 Declarations of Significant Interest

 There were no Declarations of Significant Interest.

 

i)  To note the granting of any Requests for Dispensations and the decision

     No such applications received.

 

ii) Updating of Declarations of Interest

  Councillors were reminded to update their Declarations of Interest with the Monitoring Officer if necessary.

 

3.   PUBLIC INTERVAL

 There were no Members of the Public present.

 

4.    ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

 Error on Item 7 – The Clerks Salary should have read £213.43 not £240.53.

 Minutes 149 of the meeting held on 3 February 2016 were accepted and it was unanimously agreed that Mr Krause should sign them.

 

 Proposed:  Mr Libbeter         Seconded:  Mrs Sutcliffe

  

5.    MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES

There were no Matters Arising that were not covered on the agenda.

 

6.    CORRESPONDENCE AND OTHER GENERAL COUNCIL BUSINESS

Nat West Bank

The Local Government Boundary Commission for England: Electoral Review of Kent:  

Final Recommendations

ABC Notes of a Meeting of the Parish and Urban Forum held on 27.01.16

Tower Mint Ltd re Commemorative Medal for Schools and Councils to celebrate the 90th Birthday of HM Queen Elizabeth II

Clerk and Councils Direct

 

Plan it Ashford Consultation

Mr Parker reported that he had written to Simon Cole asking for feedback on the recent  consultation.  He has not yet received a response and will follow up asking when we can expect to receive a response.

 

Installation of Bench in The Street      

We have now got the licence allowing us to install the bench on the grass area in The Street next to the Post Office.

 

Mr Howard reported that Landscape Services has quoted £325 to install it on a concrete pad.

 

              Resolution:  Councillors agreed to accept the quote and unanimously agreed to proceed with the purchase of a bench from Street Master at a cost of £792.00 and the installation by Landscape Services at a cost of £325.00. 

               

Sector Led Body to procure Audit for small councils – Introduction Letter and Factsheet from NALC/SLCC/Association of Drainage Authorities

Councillors unanimously ratified their earlier decision to opt in and this will be removed from future agendas.

 

KALC Local Plan Workshop

Mr Parker will fill out the template detailing the unique selling points of the village. 

 

It will be important, once the draft plan is published to arrange a meeting with Simon Cole which will be attended by both the rural parishes and the town communities who will be able to have their top 3 or 4 issues discussed at length with a view to finding a way forward.         
                                                

Hothfield Neighbourhood Plan

Mr Parker asked councillors to register their support on the ABC website.

 

Review of Parish Council Documents

Councillors agreed that the documents were still in order as no changes have been made over the last year.

      

Arrangements for Annual Parish Meeting

Councillors, local organisations, clubs and societies will all be asked to submit a report to the Newsletter as usual and will be invited to attend the APM, which is to be held between 2pm and 4pm on 7 May 2016 in the Village Hall.

 

Provision of Youth Service in Hothfield

Mrs Parker updated councillors on her thoughts for the provision of a youth service in Hothfield.  The initial suggestion is to hold a fortnightly club for girls aged between 7 and 11.

 

Suggestions for arrangements for meetings in the event that a keyholder is unable to be present

Mr Marden will be asked to open the Centre and councillors agreed to pay him for one extra hour.

 

7.      FINANCE

Balance per Cash Book       

Parish Council Opening Balance    

28367.87

PC Reserve Account

15946.38

Plus Receipts

14012.18

Less u/c cheques

    464.13

 

42380.05

 

15482.25

Less Payments

22500.96

PC Current a/c

    100.00

 

19879.09

Y Current a/c

  1030.08

 

 

Y Reserve a/c

  3266.76

 

 

 

19879.09

Less Earmarked Funds

  9849.73

 

  9849.73

AVAILABLE FUNDS

10029.36

 

10029.36

  

           Accounts to be Paid                    

PAYEE

CHQ

NO

DETAILS

NET

£

VAT

£

GROSS

£

Mrs J Batt

  1355

Salary

Expenses

General Admin

SLCC

 213.63

   12.06

   18.92

   27.83

 

 

 

   

   272.44

Mr K Marden

  1356

Salary

   77.80

 

     77.80

The Post Office

  1357

Income Tax

 200.00

 

   200.00

 

Resolution:  Councillors unanimously agreed to pay the above accounts and noted the Direct Debit Payment to EDF for the electricity for the MUGA, taken on the 1st of each month for £20.00.

 

            Proposed Mr Parker          Seconded  Mr Libbeter

 

              Earmarked Funds                      

 

O Balance

+/-

March

C

Balance

MUGA

EDF March

1895.38

 

      20.00

 

    1875.38

Road Sweeping

Salary Feb

2704.94

             

      77.80

 

    2627.14

Bus Shelter

    251.60

 

      251.60

Garden Competition

    177.40

 

      177.40

Village Projects

  2400.00

 

    2400.00

Village Fete

  1720.41

 

    1720.41

Salt Bin

    700.00

 

      700.00

TOTAL

  9849.73

      97.80

    9751.93

      

8.    PLANNING

  Please see attached list.

 

9.   FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS

Mrs Sutliffe asked for an update on the proposed café.  Mr Krause informed her that ABC is still waiting for the design.

 

A resident of Tufton Road had complained that other residents park in the parking space outside of her house.  The parking spaces are not designated to the individual properties.
 

Biffa had been seen clearing litter around in School Road and Mrs Sutcliffe queried this as we pay the Litter Picker to clear this road.  Biffa employees do not work in the village on a regular basis.

 

Mr Howard reported that he met with the KHS Highway Steward who informed him that Cades Road is to be resurfaced.

                                                

A discussion took place on an event to celebrate HM Elizabeth II’s 90th birthday.  It was agreed to ask the Friends of St Margaret’s and the Village Hall Committee whether they would like to arrange a combined event and report back to the Parish Council.

 

Mr Fothergill had been approached by a resident asking why there is not a bus shelter in Cades Road.  He told the resident to contact KCC.

 

The Clerk was asked to contact ABC regarding the large tree by the shop that needs to be topped. 

 

Mr Parker reported that he would be attending a meeting of the Joint Parishes Traffic Meeting on 21 March regarding the dualling of the A28.  Local councils are concerned at the impact this will have on local traffic while the work is being completed and want to try and resolve any issues that may arise in advance.

 

There being no other business the meeting closed at 8.35 pm.

 


HOTHFIELD PARISH COUNCIL

 

PLANNING APPLICATION RECORD

2016 

MARCH 2016

 

15/01686/AS     Hothfield Service Station, Maidstone Road, Hothfield, Ashford, Kent TN26 1AP

15/01687/AS     Proposed installation of an ATM Pod with three black steel anti-ram raid bollards.

                            Associated advertisement application 15/01687/AS.  Proposed installation of a non-

                            illuminated ATM Pod with associated fascia and signage, painted yellow box

                            demarcation zone and no. 3 anti-ram raid bollards

                            Parish Council:  Support

 

16/00135/AS     1 Hall Farm Cottage, West Street, Hothfield, Ashford, Kent TN26 1EX

                            Erection of a detached garage and change of use of part of field to residential use

                            Parish Council:  Support

 

Amended Plans are available online for

 

15/01146/AS     Agricultural Buildings, Britton Farm, Maidstone Road, Hothfield, Ashford, Kent

Demolition of existing buildings and erection of 4 detached dwellings **NOTE REDUCTION IN DWELLINGS**                       

                            Parish Council:  Support

 

 

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Last update: 6-04-2016  
 2016 Hothfield Parish Council