Hothfield Parish Council

...in the rustic heart of Kent



 
 JULY 2016 PARISH COUNCIL
MEETING MINUTES
    

MINUTES 155                                                    Page 707

Minutes of the Ordinary Parish Council Meeting

held at The Bluebell Centre, Hothfield

on Wednesday 27 July 2016 at 6.00 pm

PRESENT:  

Mr D Parker (Chair), Mrs P Sutcliffe, Mr M Cook, Mr P Fothergill, Mr P Howard,Mr L Krause and Mr R Libbeter


PARISH CLERK: Mrs J Batt
BOROUGH COUNCILLOR: Mr L Krause 
COUNTY COUNCILLOR: --
MEMBERS OF THE PUBLIC:
  

There were 2 Members of the Public present for part of the meeting.

 

1.   APOLOGIES FOR ABSENCE

An apology for absence was received from Mrs S Parker, County Councillor, Mr C Simkins and Community Warden Mr D Beckley

 

2.   DECLARATIONS OF PECUNIARY INTEREST AND SIGNIFICANT INTEREST

Declarations of Pecuniary Interest

There were no Declarations of Pecuniary Interest

 

Declarations of Significant Interest.

There were no Declarations of Significant Interest. 

i)  To note the granting of any Requests for Dispensations and the decision

     No such applications received.

 

ii)  Updating of Declarations of Interest

Councillors were reminded to update their Declarations of Interest with the Monitoring Officer if necessary.

 

3.  PUBLIC INTERVAL

The meeting was opened to the Members of the Public present from 6.02 to 6.10 for questions and comment.

4.  ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

The appointment of the Internal Auditor was seconded by Mr Libbeter not Mrs Richard. Minutes 154 of the meeting held on 29 June 2016 were accepted and it was unanimously agreed that Mr Parker should sign them.

 

Proposed:  Mrs Sutcliffe            Seconded:  Mr Libbeter   
 

5.    MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES

There were no Matters for Report not covered on the agenda.

 

6.   CORRESPONDENCE AND OTHER GENERAL COUNCIL BUSINESS

 Kent Waste Disposal Strategy Consultation

 Glasdon

 Kent and Medway NHS Connected

 NatWest re Updating the Terms on Accounts

 HAGS

 Came & Co

 The Local Government Boundary Commission for England

 Clerk and Council Direct

 

EMAILS

A resident regarding rubbish around the village

A resident regarding speeding in the village

 

Following complaints from residents the arrangements for cutting the grass on the Recreation Field were discussed. The land is partly owned by Kent County Council and Ashford Borough Council and this had led to confusion on their parts as to whom is responsible for maintaining the site, when the current position is they both are. The parish council has engaged with both parties in an effort to have the grass cut as soon as possible. It is likely KCC and ABC will come to an understanding about future ownership of the recreation ground and this will be followed up at a future meeting.

 

Draft Local Plan

A general discussion on the council’s response, which has to be with ABC by 10 August, took place.

                                                      

Insurance of MUGA

We cannot cover the VAT element of any repairs or replacement to the MUGA, so have covered it as follows, which excludes VAT from the sums insured: -

         MUGA                        £65,000.00

          Floodlighting              £15,000.00

          Youth Shelter              £10,000.00

  

HGV Parking along the A20

Mr Howard reported on the meeting that he attended with Mr Cook, Representatives of Westwell Parish Council, ABC and KCC. 

 

The proposals put forward to deal with the problems of HGV’s parking in the laybys along the Hothfield stretch of the A20, covering those at The Hare & Hounds Public House, Hothfield Common and outside the Ardo site were as follows: -

 

  •  Cade Road layby is used as a through run and it was proposed to either create a dead end or close both ends as cars can use the Cade Road car park.
  •  Stop cars crossing the A20 into the Hare and Hounds car park.
  •  Install 12” high kerbing around the bus stop at the A20/Godinton Lane entrance.

 

These issues will be progressed through the working party group currently addressing the problems.

 

Complaints from residents regarding Speeding in the Village

Parish Councillors discussed this matter and appreciated how difficult it is to get KCC to undertake any preventative measures in rural areas, without there being a history of deaths or serious injuries in the vicinities concerned. Mr Parker will mention in his next Hothfield newsletter article what residents can do if they want to set up some sort of Community Speedwatch Group, although he believes the last time residents attempted to do this, it led to a number of acts of intimidation by speeding motorists to the residents concerned.

 

Litter Picking around the Parish

An email was received after the publication of the agenda regarding this issue.  Following discussion, councillors agreed to change Mr Marden’s working hours to 15 minutes per day at the MUGA -  1 hour 15 minutes per week, 1 hour 45 minutes per week for the remainder of the village equating to 12 hours.

    7.      FINANCE

                 Accounts to be Paid

PAYEE

CHQ

NO

DETAILS

NET

£

VAT

£

GROSS

£

Mrs J Batt

 

 

  1377

Salary

Expenses

General Admin

 224.33

     6.03

   18.76

 

 

  

 

 

    249.12

Mr K Marden

  1378

Litter Picking

   93.60

 

      93.60

Resolution:  Councillors unanimously agreed to pay the above accounts.                

Proposed  Mr Libbeter      Seconded  Mrs Sutcliffe

 

            Bank Balance per Cash Book                  Balance at Bank

Opening Balance

  19290.21

 

PC Reserve A/C

   15002.99

Add Receipts in Year

    7596.22

 

Less u/c cheques

     1462.17

 

  26886.43

 

 

   13540.82

Less Payments in Year

    7116.44

 

PC Current A/C

       100.00

 

  17937.81

 

Y Current A/C

     3266.76

Less Earmarked Funds

  11370.53

 

Y Reserve A/C

     1030.23

 

    6567.28

 

 

   17937.81

 

 

 

Less Earmarked Funds

   11370.53

 

 

 

 

    6567.28

 

              Earmarked Funds                      

 

Balance

29.06.17

+/-

August

Balance

27.07.17

MUGA

EDF August

 

2545.38

 

-20.00

 

2525.38

Road Sweeping

Salary August

 

3389.34

 

-93.60

 

3295.74

Bus Shelter

  351.60

 

  351.60

Garden Competition

  377.40

 

  377.40

Village Projects

2400.00

 

2400.00

Village Fete

 1720.41

 

 1720.41

Salt Bin

   700.00

 

   700.00

TOTAL

11484.13

-113.60

11370.53

8.   PLANNING

Please see attached list. 

9.   FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS

Mr Parker will attend the Parish Forum on 7 September.

 

The Garden Competition was judged on 7 July and we are awaiting the results.

 

The next meeting will be held on 13th September 2016 at 5.15pm in the village hall.

             

There being no other business the meeting closed at 7.25 pm.

 


HOTHFIELD PARISH COUNCIL

 

PLANNING APPLICATION RECORD

 

2016

JULY 2016

 

16/00810/AS     Units 1 to 4, Paddocks Farm, Bethersden Road, Hothfield, Ashford, Kent TN26 1EN

                            Erection of 3no. portacabin for on site offices and 1no portaloo (Retrospective)

                            Parish Council:  Support 6:1 abstention

 

16/01004/AS     Britton House Stud, Ram Lane, Hothfield, Ashford, Kent, TN25 4LS  

                            Single storey side and link extension, conversion of outbuilding to annex.  

                            Parish Council:  Support 6:1 abstention

 

16/01005/AS     Britton House Stud, Ram Lane, Hothfield, Ashford, Kent, TN25 4LS  

LBC                  Single storey side link extension, conversion of outbuilding to annexe including repointing of external walls and like for like replacement of door on North West Elevation 

                            Parish Council:  Support 6:1 abstention

 

 

 

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Published - 8-10-2016 
 2016 Hothfield Parish Council