Hothfield Parish Council

...in the rustic heart of Kent



 
 JUNE 2016 PARISH COUNCIL
MEETING MINUTES
    

MINUTES 153                                                    Page 699

Minutes of the Ordinary Parish Council Meeting

held at The Bluebell Centre Hothfield,

on Wednesday 1 June 2016 at 7.00 pm

PRESENT:  

Mr R Libbeter (Chair), Mr M Cook, Mr P Fothergill, Mr P Howard
and Mr L Krause

PARISH CLERK: Mrs J Batt
BOROUGH COUNCILLOR: Mr L Krause 
COUNTY COUNCILLOR: --
MEMBERS OF THE PUBLIC:
  

There were 3 Members of the Public present for part of the meeting.

 

1.  APOLOGIES FOR ABSENCE

An apology for absence was received from Mrs P Sutcliffe (previous engagement),  Mr D Parker and Mrs S Parker (prior engagement) and County Councillor, Mr C Simkins

 

2.   DECLARATIONS OF Pecuniary INTEREST

Declarations of Pecuniary Interest

There were no Declarations of Pecuniary Interest

 

Declarations of Significant Interest.

Mr Howard declared an interest in Planning Application No 16/00712/AS as he farms the neighbouring land.

 

i) To note the granting of any Requests for Dispensations and the decision

No such applications received.

 

ii) Updating of Declarations of Interest

Councillors were reminded to update their Declarations of Interest with the Monitoring Officer if necessary.

 

3.  PUBLIC INTERVAL

The meeting was opened to the Members of the Public present from 7.05 to 7.23 for questions and comment.

4.  ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

There was an error on page 697.  The Youth Reserve account balance should read £1030.14 not £1030.40. Minutes 152 of the meeting held on 4 May 2016 were accepted and it was unanimously agreed that Mr Libbeter should sign them.

 Proposed:  Mr Howard          Seconded:  Mr Fothergill

 

5.    MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES

There were no Matters for Report not covered on the agenda.

 

6.   CORRESPONDENCE AND OTHER GENERAL COUNCIL BUSINESS

 Pilgrims Hospices – Thank you for donation in lieu of Litter Picker’s Salary

 HAGS

 Zurich Municipal

 Wicksteed Playgrounds

 Fields in Trust

  Mr K Funnell

  Mr L Robbins

 

Installation of Bench in The Street      

The bench has been installed and the Clerk was asked to inform ABC. 

 

The soil around the concrete pad is lower than the concrete and Mr Howard has contacted Commercial Services Trading Ltd to ask them to add more soil to raise it up to the same level.

 

Update on Annual Residents Meeting

Mr Parker has spoken with Ian Rickards about access to Hothfield Common for people with mobility scooters and Mr Rickards offered to contact Clive Slater.

Mr Krause has addressed the issue of the dropped BT manhole at the top of Bethersden Road.

 

Mr Krause reported that nothing can be done about the parking in Tufton Road/Beech Drive as yet.

The Clerk was asked to contact PCSO Burden and ask her to patrol the area and check for illegally parked or unlicensed cars. 
 

Street Light – 32 School Road                           

At present although this is a non KCC light as it comes under ABC.  KCC does all of ABC’s maintenance on the lights via their contractor.   ABC has uploaded it onto KCC’s website and the tracking number is 214588.    

      

7.      FINANCE

                 Accounts to be Paid

PAYEE

CHQ

NO

DETAILS

NET

£

VAT

£

GROSS

£

Mrs J Batt

 

 

1373

Salary

Expenses

General Admin

 213.43

     6.03

   21.80

 

 

  

 

 

    241.26

Mr K Marden

1374

Litter Picking

 107.00

 

    107.00

The Post Office

1375

Income Tax

 160.00

 

    160.00

CST Ltd

1376

Installation of Bench

 325.00

   65.00

    390.00

            Resolution:  Councillors unanimously agreed to pay the above accounts.                

              Proposed  Mr Fothergill      Seconded  Mr Cook

 

 

            Bank Balance per Cash Book                  Balance at Bank

Opening Balance

  19290.91

 

PC Reserve A/C

   12546.97

Add Receipts in Year

          0.59

 

Less u/c cheques

     2944.66

 

  19290.80

 

 

     9602.31

Less Payments in Year

    5291.55

 

PC Current A/C

       100.00

 

  13999.25

 

Y Current A/C

     3266.76

Less Earmarked Funds

  11597.73

 

Y Reserve A/C

     1030.18

 

    2401.52

 

 

   13999.25

 

 

 

Less Earmarked Funds

   11597.73

 

 

 

 

     2401.52

           

              Earmarked Funds                      

 

C

Balance

+/-June

C

Balance

MUGA

EDF June

    2585.38

 

   - 20.00 

 

    2565.38   

Road Sweeping

Salary June

    3589.94

 

  -107.00

 

    3482.94

Bus Shelter

      351.60

 

      351.60

Garden Competition

      377.40

 

      377.40

Village Projects

    2400.00

 

    2400.00

Village Fete

    1720.41

 

    1720.41

Salt Bin

      700.00

 

      700.00

TOTAL

  11724.73

 -127.00  

  11597.73

8.   PLANNING

Please see attached list.

 

9.    FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS

Mr Cook reported that he had repaired the bar on the MUGA which had been broken off.

 

Mr Howard will contact Light Source an ask whether they want us to invoice them for the next instalment of the Solar Park payment.

 

The Clerk will send the Fixed Asset Register to Came & Co and ask them to check that everything is covered.

 

The Village Hall Committee was disappointed that no members of the public attended the AGM.

 

The Clerk will report the following to KHS

 

The School Road sign which has been broken.  

The concrete drain opposite 24 School Road is standing proud of the road surface 

The potholes in Cades Road and point out that we were promised that it would be resurfaced this year.  

The pothole on the Bethersden side of Oaklands Farm. 

 

Mr Funnell has resigned as our Internal Auditor with effect from 30 June.  He recommended Mr Robbins to take over and this suggestion will be included as an agenda item on 29 June.

             

There being no other business the meeting closed at 8.25 pm.

 

 

 


HOTHFIELD PARISH COUNCIL

 

PLANNING APPLICATION RECORD

 

2016 

JUNE 2016

 

16/00712/AS     3 Alder Cottage, Bethersden Road, Hothfield, Ashford, Kent, TN26

                            Single storey front entrance porch 

                            Parish Council:  Support 

                           

16/00629/AS     Application to remove/vary conditions on planning approval 06/00655/AS - Removal of condition 5. Variation of condition 6 to allow for the hours for the operation of machinery and processes to take place between 0700 and 1800hrs Monday-Friday and Saturday 0700 and 1200hrs and allow for the dispatch of goods from 0500hrs. Variation of condition 9 to allow for external lighting installed on units to units 1-4 (in retrospect) to be retained.  

                          Parish Council:  Object on the grounds that: -

 

The adjacent neighbours are concerned about the 5am start and consider the company should not commence any activity before 8am.

 

The applicant should keep to all the other existing planning conditions.

 

The members of the Parish Council would like this application elevated to the Planning Committee. 

                           

 

Decision Notices received from ABC

16/00309/SH     Waterfall Barn, Water Fall Road, Hothfield, Ashford, Kent TN26 1AB

                            Change of use of land to residential and erection of tennis court with 2.75m

                            fencing surround

                            Borough Council:  Permit

 

 

 

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Published - 21-06-2016 
 2016 Hothfield Parish Council