Hothfield Parish Council

...in the rustic heart of Kent



 OCTOBER 2015 PARISH COUNCIL
MEETING MINUTES

MINUTES 145                                                    Page 658
 

Minutes of the Ordinary Parish Council Meeting

held at The Bluebell Centre Hothfield,

on Wednesday 7 October 2015 at 7.00 pm

PRESENT:  

Mr L Krause (Chair), Mrs P Sutcliffe, Mr M Cook, Mr P Howard and Mr R Libbeter, arrived 7.20 pm.

Mr M Wood, Parish Flood Warden

PARISH CLERK: Mrs J Batt
BOROUGH COUNCILLOR: Mr L Krause
COUNTY COUNCILLOR: --
MEMBERS OF THE PUBLIC:

There were no Members of the Public present.

 

Prior to the start of the meeting, Mr Krause informed councillors that Mr Clive Slater and Mrs Lorraine Slater had both resigned from the Parish Council for personal reasons.

  1.      APOLOGIES FOR ABSENCE

An apology for absence was received from Mr D Parker (prior commitment).

 

  2.       DECLARATIONS OF INTEREST

Declarations of Pecuniary Interest

There were no Declarations of Pecuniary Interest from councillors present.

 

Declarations of Significant Interest

There were no Declarations of Significant Interest from councillors present.

 

  3.       Updating of Declarations of Interest for the Code of Conduct

Councillors are reminded that they should update their Declarations of Interest with the Monitoring Officer if necessary.

 

  3.      PUBLIC INTERVAL

There were no Members of the Public present.

 

  4.      ACCEPTANCE OF MINUTES OF PREVIOUS MEETING                                  

Minutes 144 of the meeting held on 26 August 2015 were accepted and it was unanimously agreed that Mr Krause should sign them.

 

Propose  Mr Cook                       Seconded  Mrs Sutcliffe

          

  5.      MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES

           There were no Matters for Report not covered on the agenda.

 

  6.      CORRESPONDENCE AND GENERAL COUNCIL BUSINESS

           Clerk and Councils Direct

 

           Email Correspondence – all emails received are forwarded to all councillors

           Councillors did not bring any emails to the attention of the meeting.

 

           Plan-it-Ashford Consultation – Discussion with Mr Cole, ABC

              A Public Meeting will be held on 7 November 2015 starting at 1.30 pm to discuss the

              preferred options for the proposed village housing extension.  Mr Cole from ABC will be in

              attendance.  A notice will be put in the newsletter and on the notice board.

 

           Installation of Equipment in the Play Area

           Mr Howard will liaise with ABC regarding this and report back at the next meeting.

           Risk Assessment

           Mr Parker did not raise any items of immediate concern when he carried out the Risk

           Assessment.

 

           Pavement outside the Old Kings Head

           We have not yet received a response from Councillor Simkins regarding this matter. 

Mr Krause will speak to him again.

              Report on Flood Warden Meeting

Following the recent meeting regarding flooding, Mr Wood offered to take on the role of Flood Warden for 12 months.  Councillors unanimously agreed to accept his offer and appointed Mr Wood as The Parish Flood Warden.  Mr Wood will be covered by the parish council insurance whilst undertaking his duties.

 

              Mr Wood will notify the relevant authorities and compile a Plan of Action in case of flooding.

              Update on Regeneration Task Group Meeting

           Mrs Sutcliffe and Mr Krause updated councillors on the last meeting of the Group.

 

  7.    FINANCE

                                                                                                                                                                      

            Bank Balance per Cash Book                                                   Balance at Bank  

Parish Council Opening Balance

   28367.87

 

PC Reserve A/C

   28392.08

Plus Receipts

   13889.77

 

Less u/c cheques

     2484.11

 

   42257.64

 

 

   25907.97

Less Payments

   11952.95

 

PC Current A/C

       100.00

 

   30304.69

 

Y Current A/C

     3266.76

 

 

 

Y Reserve A/C

     1029.96

 

 

 

 

   30304.69

Less Earmarked Funds

   11985.57

 

 

   11985.57

AVAILABLE FUNDS

   15929.18

 

 

   15929.18

            

            Accounts to be Paid

PAYEE

CHQ

   NO

DETAILS

NET

£

VAT

£

GROSS

£

Mrs J Batt

    336

Salary

Expenses

General Admin

213.43

    6.03

  14.35

 

 

  

    233.81

Mr K Marden

    337

Litter Picking

  77.60

 

      77.60

PKF Littlejohn

    338

Audit Fee

100.00

20.00

    120.00

David Stephens

    339

Sound System

142.50

 

    142.50

Clive Stanley

    340

Webmaster Services

180.00

 

    180.00

 

            Resolution:  Councillors unanimously agreed to pay the above accounts and

            noted the Direct Debit Payment to EDF for the electricity for the MUGA, taken on

            the 1st of each month for £30.00.    

           

            Proposed Mrs Sutcliffe          Seconded  Mr Libbeter   

 

            Adoption of Externally Audited Accounts

            The accounts have been received back from PKF Littlejohn, with no Matters Arising.

            Resolution:  Councillors unanimously agreed to accept the Externally Audited Accounts.

 

            Proposed:  Mr Libbeter                Seconded:  Mr Cook

 

            Earmarked Funds   

 

O

Balance

+/-

August

C

Balance

MUGA

EDF Sept and Oct

 

  2060.52

           

    -60.00

 

    2000.52

Road Sweeping

Salary Oct

 

  3133.14  

 

    -77.60

            

    3055.54

Bus Shelter

    251.60

 

      251.60

Garden Competition

    177.40

 

      177.40

Village Projects

  2400.00

 

    2400.00

Village Fete

NatWest

Air Ambulance

Sound System

  3262.91

 

 +100.00

-1500.00

  -142.50 

 

   

 

    1720.41

Salt Bin

    700.00

 

      700.00

TOTAL

11985.57

-1680.10

  10305.47

           

  8.    PLANNING

           Please see attached list.

 

  9.      FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS

             With regard to the KCC Street Lighting Survey, councillors opted for all night

             (LED) lighting.

 

             Councillors gave Mrs Sutcliffe the information required for the KHS Survey.  

 

             The Clerk was asked to report the potholes between Oaklands Farm and Saracens Dairy

             to KHS.

 

             Mr Cook has asked Mr Marden to clean the chewing gum off of the surface of the

             MUGA.

 

             The next meeting is due to be held on 4 November 2015.

 

            There being no further business the meeting closed at 8.50 pm.

 


HOTHFIELD PARISH COUNCIL

 

PLANNING APPLICATION RECORD

 

2015 

OCTOBER 2015

 

15/01146/AS     Agricultural Buildings, Britton Farm, Maidstone Road, Hothfield, Ashford, Kent

                                  Demolition of existing buildings and erection of 5 detached dwellings

                                  Parish Council:  Support

             

 

15/01242/AS     26 The Street, Hothfield, Ashford, Kent TN26 1ES

                                  Creation of dropped kerb          

                                  Parish Council:  Support

 

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24.11.2015
 2015 Hothfield Parish Council