MINUTES 146 Page 662
Minutes of the Ordinary Parish Council Meeting
held at The Bluebell Centre Hothfield,
on Wednesday 4 November 2015 at 7.00 pm
Mr L Krause (Chair), Mrs P Sutcliffe, Mr M Cook, Mr P Howard,
|PARISH CLERK:||Mrs J Batt|
|BOROUGH COUNCILLOR:||Mr L Krause|
|MEMBERS OF THE PUBLIC:||
There were no Members of the Public present.
1. APOLOGIES FOR ABSENCE
There were no Apologies for Absence.
2. DECLARATIONS OF INTEREST
Declarations of Pecuniary Interest
There were no Declarations of Pecuniary Interest from councillors present.
Declarations of Significant Interest
There were no Declarations of Significant Interest from councillors present.
i) Updating of Declarations of Interest for the Code of Conduct
Councillors are reminded that they should update their Declarations of Interest with the Monitoring Officer if necessary.
3. PUBLIC INTERVAL
There were no Members of the Public present.
4. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
Minutes 145 of the meeting held on 7 October 2015 were accepted and it was unanimously agreed that Mr Krause should sign them.
Propose Mr Cook Seconded Mrs Sutcliffe
5. MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES
The Cheque to David Stephens was cancelled as he had been paid in cash by the Fete Committee on the day of the Fete
6. CORRESPONDENCE AND GENERAL COUNCIL BUSINESS
EDF Contract Renewal Information – Councillors unanimously agreed to sign up to the Fixed Rate until December 2018.
EDF re Smart Meters – Councillors agreed not to apply for a Smart Meter
ABC Agenda for Parish and Urban Forum
Email Correspondence – all emails received are forwarded to all councillors
Councillors did not bring any emails to the attention of the meeting.
Plan-it-Ashford Consultation – Preparation for Public Meeting
Councillors confirmed the arrangements for the meeting on Saturday and agreed to provide tea and coffee.
A factual report of the meeting by ABC will be sent to the editor of the Hothfield News for inclusion in the next edition.
Installation of Equipment in the Play Area
Ashford Borough Council does not want any more equipment in the Play Area.
Mr Howard suggested that we spend the £900 on a bench to be installed on the grass by the Post Office. Councillors agreed with this suggestion and Mr Krause will ask Councillor Clarkson, ABC, whether we need to obtain permission as this area of land belongs to ABC.
Risk Assessment – Report from The Play Inspection Co
We are awaiting a revised report from The Play Insurance Company.
Pavement outside the Old Kings Head
There is no history of a pavement ever being in place outside the building. The owner of the property needs to contact KCC and ask for permission to lay a pavement.
Update on Regeneration Task Group Meeting
There has not been a meeting since the last Parish Council meeting.
Bank Balance per Cash Book Balance at Bank
Accounts to be Paid
Resolution: Councillors unanimously agreed to pay the above accounts and
noted the Direct Debit Payment to EDF for the electricity for the MUGA, taken on
the 1st of each month for £20.00.
We have received a refund of £98.87 from EDF
Proposed Mr Parker Seconded Mr Libbeter
Budget Preparation in preparation for Setting of Precept for 2016-2017
Resolution: Councillors unanimously agreed to keep the precept at £9500 for the year 2016-2017.
The Finance Committee will prepare a budget in December.
Resolution: It was resolved that the authorised signatories in the current mandate for all Hothfield Parish Council accounts be changed in accordance with sections 5 and 6 of the mandate form and the current mandate will continue as amended.
Parish Council signatories from the activation of this mandate will be:-
Mr Krause, Mr Howard, Mrs Sutcliffe, Mr Cook, Mr Libbeter and Mr Parker.
Mr Cook and Mr Libbeter took the mandate to return to NatWest.
Interim Internal Audit
The Clerk reported that Mr Funnell carried out the Interim Audit in October and there were no matters arising.
EDF Contract Renewal Information
This information was received after publication of the agenda. Councillors unanimously agreed to sign up to the Fixed Rate until December 2018.
Please see attached list.
9. FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS
The clerk asked everyone to check the documents on the website for confirmation that all is in order at the next meeting.
Items to be reported to Kent Highways:-
The drain outside 10 West Street
The water leak in the vicinity of Meadow View
The next meeting is due to be held on 2 December 2015.
There being no further business the meeting closed at 8.26 pm.
HOTHFIELD PARISH COUNCIL
PLANNING APPLICATION RECORD
15/01285/AS Land Adjoining, 24 The Street, Hothfield
Erection of a pair of semi-detached dwellings with associated parking
Parish Council: Support provided the comments made by Kent Highways are acted upon.
|Last published ~ 13-12-2015||
© 2015 Hothfield Parish Council
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