Hothfield Parish Council

...in the rustic heart of Kent


A G E N D A 

May 14th 2015

 

FOR THE ANNUAL PARISH COUNCIL MEETING TO BE HELD ON

THURSDAY 14 MAY 2015, AT THE BLUEBELL CENTRE, HOTHFIELD AT 7.00 PM

 

1.  ELECTION OF CHAIRMAN – Chairman to sign Declaration of Acceptance of Office

 

2.  APOLOGIES FOR ABSENCE

 

3.  DECLARATIONS OF INTEREST

 

A member who declares a Declaration of Pecuniary Interest in relation to any item on the agenda will need to leave the meeting for the whole of that item and will not be able to speak or take part, unless a relevant Dispensation has been granted.)

 

(A member who declares an Other Significant Interest will be able to speak on the item, but will be required to leave the meeting for the vote).

 

         i) To note the granting of any Requests for Dispensations and the decision

 

        ii) Updating of Declarations of Interest

 4.CO-OPTION OF PARISH COUNCILLOR

 

5.ELECTION OF VICE CHAIRMAN

 

6. ELECTION OF OFFICERS TO COMMITTEES

Finance and Policy Committee 

Village Hall Committee 

KALC 

Parish Forum

Police Committees 

Planning Committee

Councillors to serve on reciprocal Complaints Committee for Little Chart Parish Council if required        

Any other Committees requested by Councillors

              

 7.          DELEGATION OF RESPONSIBILITIES

Annual Review of all Parish Council Paperwork - August     

Six Monthly Review of Fixed Assets – September and March   

Six Monthly Risk and Financial Risk Assessment – August and March

Internal Parish Council Audit

Councillors Responsible for Finance 

Annual Review of Insurance Arrangements – On Receipt of Policy   

Weekly Safety Check – MUGA and Youth Shelter 

 Annual Inspection of MUGA and Youth Shelter

Councillors responsible for Website, Publicity and Transparency       

               

Councillor with responsibility for Post and Emails   

Councillor with responsibility for Returning Questionnaires     

Any other Responsibilities put forward at meeting     

             

  8.       PUBLIC INTERVAL

 

9.       ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

 

 

10.          MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES

Items for discussion only.  No decisions can be made under this heading.

 

11.          RESOLUTON TO ADOPT THE GENERAL POWER OF COMPETENCE

This Council has achieved the requirements necessary under the Localism Act 2011, Chapter 1, Part 1, Sections 1-8 to enable members to exercise the General Power of Competence

 

12.       CORRESPONDENCE AND GENERAL COUNCIL BUSINESS

Correspondence                         

Arrangements for dealing with Parish Council Post and Emails                          

Chairman’s Update                               

MUGA and Youth Shelter                   

Website         

Risk Assessment                                                      

Storage of Parish Council Documents

Retention and Storage of Post and Emails

IT Security        

Village Fete

 

13.          FINANCE

Accounts to be paid

Bank Balance

Review of Direct Debits

Adoption of Internally Audited Accounts and review and completion of associated paperwork

Review of Statement of Internal Control

Review of the Effectiveness of the Internal Auditor

                                          

14.          INSURANCE

Renewal of Insurance for Year 2015/2016

Self Insurance of Parish Council Assets

  

15.       PLANNING

Any applications received by the date of this agenda will be attached.         

 

Storage of Planning Applications

              

16.          FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS

Items for discussion only.  No decisions can be made under this heading.

 

 

                                                                                                                                                   Parish Clerk
6 May 2015

 

Last Update  06.05.2015
2015 Hothfield Parish Council