JUNE 2015 PARISH COUNCIL
MINUTES 142 Page 645
Minutes of the Ordinary Parish Council Meeting
held at The Bluebell Centre Hothfield,
on Wednesday 3 June 2015 at 7.00 pm
Mr L Krause (Chair), Mrs P Sutcliffe, Mr M Cook, Mr R Libbeter, Mr D Parker, Mr C Slater
Mrs L Slater following co-option
Mr C Stanley, Webmaster
PCSO Stuart Manning
|PARISH CLERK:||Mrs J Batt|
|BOROUGH COUNCILLOR:||Mr L Krause|
|MEMBERS OF THE PUBLIC:||
There were no Members of the Public present.
1. APOLOGIES FOR ABSENCE
An Apology for Absence was received from Mr P Howard (prior commitment).
2. DECLARATIONS OF INTEREST
Declarations of Pecuniary Interest
There were no Declarations of Pecuniary Interest from councillors present.
Declarations of Significant Interest
Mr Slater declared a Significant Interest in the Co-option of Parish Councillor as Mrs Lorraine Slater is his wife.
i) Updating of Declarations of Interest for the Code of Conduct
Councillors are reminded that they should update their Declarations of Interest with the Monitoring Officer if necessary.
3. CO-OPTION OF PARISH COUNCILLOR
Mr Parker proposed Mrs Lorraine Slater for the vacant position of Parish Councillor, seconded by Mr Libbeter. Unanimous.
Mrs Slater signed her Declaration of Acceptance of Office and took a DPI form to complete and return to ABC within 28 days with a copy to the Clerk.
4. PUBLIC INTERVAL
The meeting was opened from 7.03 – 7.17 for questions and comment.
5. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
Minutes 141 of the meeting held on 14 May 2015 were accepted and it was unanimously agreed that Mr Krause should sign them.
Proposed Mr Cook Seconded Mr Libbeter
6. MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES
Mr Krause reported that, in his capacity as Borough Councillor, he would not be able to approve a grant of £250 towards the Village Fete, as from 7 May 2015 ABC Member Grants are no longer available to Parish Councils. He suggested the Fete Committee should set up their own bank account to enable them to apply for grant funding.
Mr Parker reminded those present that he needs the details of the Fete to allow him to carry out a Risk Assessment.
7. CORRESPONDENCE AND GENERAL COUNCIL BUSINESS
The Local Government Boundary Commission for England Electoral Review
of Kent: Draft Recommendations
Came & Co Insurance renewal information from Hiscox
Email Correspondence – all emails received are forwarded to all councillors
KCC Pilot Local Warden Support Officer Scheme
NALC re Our Place Programme
Rural Crime Survey
Healthwatch re Big Red Bus
Kent Heritage Trees re Introductory Day
NALC Community and Management of Assets Programme
Kent Resilience Team re Flood Warden Training
Installation of Equipment in the Play Area
Nothing to report.
Nothing to report.
Pilot Local Warden Support Officer Scheme
The Parish Council has registered its interest in taking part in this scheme. We should
hear whether we have been successful or not after 15 June.
Our Place Programme Application
Mr Krause reported that he had investigated this, but Hothfield Parish Council is
not currently looking to fund the type of project which would fulfil the criteria
necessary to for us to be eligible for funding from this source.
Community Flood Warden
Nothing to report.
Kent Heritage Trees Surveyor Course 10th June Mote Park
Mr and Mrs Slater expressed an interest in attending this course. They will book their
places and report back at the next meeting.
Councillors agreed to publish all Parish Council documents on the website.
Adoption of Terms of Reference for the Complaints Committee
Resolution: Councillors unanimously agreed the Terms of Reference for the
Proposed: Mr Libbeter Seconded: Mrs Sutcliffe
Litter Pickers Terms and Conditions
Councillors agreed the time that they would like Mr Marden to spend on various
areas of the village. The Clerk will write to him detailing this.
Bank Balance per Cash Book Balance at Bank
Received this month:
HMRC £1646.87 VAT repayment
Accounts to be Paid
Resolution: Councillors unanimously agreed to pay the above accounts and
noted the Direct Debit Payment to EDF for the electricity for the MUGA, taken on
the 1st of each month for £21.00.
Proposed Mrs Sutcliffe Seconded Mr Libbeter
Mr Stanley reported that he will be increasing his rates from £24 per hour to
£26 from January 2016. Councillors did not oppose this increase.
Please see attached list.
10. FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS
PCSO Manning reported that he is still receiving complaints about local youths driving
on The Recreation Field.
Mrs Sutcliffe will email Mr Starley to find out whether the Youth Workers are still
Mr Libbeter will arrange for the Fete Committee to send a poster and details of the stalls
and sideshows to Mr Stanley.
Mrs Slater reported that parking in Beech Drive is a problem. It was suggested
discussing the possibility of herringbone parking with Mr Beckley.
The Clerk will contact Trevor May regarding the work required to the MUGA.
The next meeting is due to be held on 1 July 2015.
There being no further business the meeting closed at 8.30 pm.
HOTHFIELD PARISH COUNCIL
PLANNING APPLICATION RECORD
15/00686/AS Agricultural buildings, Britton Farm, Maidstone Road, Hothfield, Kent
Demolition of existing buildings and erection of 5 detached dwellings
Parish Council: Support
Decision Notices received from ABC
15/00089/AS Hothfield Service Station, Maidstone Road, Hothfield, Ashford, Kent TN26 1AP
Replacement 5 no. illuminated copy fascia signs and erection of new main
illuminated ID sign
Borough Council: Grant Consent – Mins June 15
15/00431/AS Tamarisk, Church Lane, Hothfield, Ashford, TN26 1EL
Proposed extensions to front, side and rear and and extension to create an ancillary annex. (Revised scheme to approved planning permission 14/01285/AS)
Borough Council: Permit
|Last Update ~17.01.2016||
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