Hothfield Parish Council

...in the rustic heart of Kent


SEPTEMBER 2014 PARISH COUNCIL
MEETING MINUTES

MINUTES 132                                                    Page 600

Minutes of the Ordinary Parish Council Meeting

held at The Bluebell Centre, Hothfield,

on Wednesday 3 September 2014 at 7.00 pm

[ DRAFT - to be formally accepted at next meeting ]

PRESENT:  

Mr L Krause (Chair), Mrs D Hogben, Mr M Cook, Mr P Howard, Mr R Libbeterand Mr D Parker.

PARISH CLERK: Mrs J Batt
BOROUGH COUNCILLOR: Mr D Robey
COUNTY COUNCILLOR: --
MEMBERS OF THE PUBLIC:

There were 4 Members of the Public present.

1.    APOLOGIES FOR ABSENCE

An apology for absence was received from Mr J Collins (prior engagement).

 

2.       DECLARATIONS OF INTEREST

Declarations of Pecuniary Interest

There were no Declarations of Pecuniary Interest.

 

Declarations of Significant Interest

There were no Declarations of Significant Interest from councillors present.

 

i) Updating of Declarations of Interest for the Code of Conduct

Councillors are reminded that they should update their Declarations of Interest with the Monitoring Officer if necessary.

 

3.       PLAN-IT-ASHFORD    

Nothing new to report.

          

4.    PUBLIC INTERVAL

The meeting was opened to the members of the public present from 7.02 – 7.30pm for questions and comment.

 

5.      ACCEPTANCE OF MINUTES OF PREVIOUS MEETING                                  

Minutes 131 were accepted and it was unanimously agreed that Mr Krause should sign them as a true record of the meeting.

 

           Proposed  Mr Parker               Seconded  Mrs Sutcliffe

 

6.      MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES

There were no Matters for Report that were not covered on the agenda.

 

7.      CORRESPONDENCE

           Healthwatch

           Serious Crime Directorate

           APEK

 

           Email Correspondence – all emails received are forwarded to all councillors

           ABC re DPI forms.

 

           Chairman’s Update

           The Chairman had nothing to report that was not covered on the agenda.

                                                                                                                                                      

           MUGA and Youth Shelter

           The tennis nets have been used twice so far this year.

 

           Mrs Sutcliffe raised the following concerns:

           The information board is out of date.

           Some of the youths did not how to work the lights.

           There is a lot of rubbish in the tennis net box – Mr Cook will clear this out.

           Youths are climbing on the cage.

           Some residents did not know the net was available –continue to advertise in the Newsletter.

           Mr Sutcliffe offered and his offer was accepted, to replace the grommet in the green box.
 
           Litter Bins

           Mr Robey offered to discuss this up with ABC.

          

           Update on Provision of Broadband in Hothfield and Arrangements for Public Meeting

           Arrangements for the Public meeting are in place.

 

Mr Krause reported that he had had discussions with ABC and KALC regarding the way in which this project could be funded and both he and Mr Robey, who supports this project, explained this to the councillors present who agreed the following:-

 

           Resolution:  If the overwhelming majority of residents vote in favour of the

           Parish Council arranging for the installation of broadband in Hothfield, the

           Parish Council will proceed with requesting Ashford Borough Council to accept the

           quotation of £14,800 from BT and to pay BT direct for the installation.

 

Hothfield Parish Council will repay Ashford Borough Council, upon request, over the period of time that is required to do so, incompliance with S137 and allowing for any other annual Parish Council expenditure from this power.

 

Proposed  Mr Howard                Seconded  Mr Libbeter

 

8.    FINANCE

 

            Bank Balance per Cash Book                                                   Balance at Bank  

Parish Council Opening Balance

   28627.21

 

PC Reserve A/C

   25019.42

Plus Receipts

     6031.88

 

Less u/c cheques

       327.83

 

   34659.09

 

 

   24691.59

Less Payments

     5571.72

 

PC Current A/C

       100.00

 

   29087.37

 

Y Current A/C

     3266.76

 

 

 

Y Reserve A/C

     1029.02

 

 

 

 

   29087.37

           

            Accounts to be Paid

PAYEE

CHQ

NO

DETAILS

NET

£

VAT

£

GROSS

£

Mrs J Batt

1277

 

Salary

Expenses

206.72

  28.49

 

   

    235.21

Mr K Marden

1278

Salary

  79.40

 

      79.40

The Post Office

1279

Income Tax

189.80

 

    189.80

Mrs P Sutcliffe

1280

Garden Competition Prizes

120.00

 

    120.00

           

            Resolution:  Councillors unanimously agreed to pay the above accounts and

            noted the Direct Debit Payment to EDF for the electricity for the MUGA, taken on

            the 1st of each month for £20.00.

           

            Proposed Mr Parker           Seconded  Mr Libbeter

 

            Earmarked Funds   

 

O

Balance

+/-

Sept

C

Balance

MUGA

EDF June, July, August and Sept

  5463.00

 

    80.00

        

  5383.00

Road Sweeping

Salary  September  

Income Tax

 2553.04

 

 

    79.40

    34.60

 

 

  2439.04

Shelter

    251.60

 

    251.60

Garden Competition

    297.40

 

    297.40

Village Projects

  2400.00

 

  2400.00

Village Fete

  1727.54

 

  1727.54

Salt Bin

    700.00

 

    700.00

TOTAL

13392.58

  194.00

13198.58

            

9.    RISK ASSESSMENT       

Mr Parker will complete in time for the next meeting.

                   

10.    PLANNING

Please see attached list.

11.      FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS

The Clerk was asked to report 2 potholes in Cades Road to KHS.

 

Dave Beckley has been seconded to Ashford and Katie Parker is now our warden.  

If we are going to hold a fete next year an organiser needs to be appointed.  Mr Howard will ask for volunteers at the public meeting tomorrow.

 

The Clerk will write to the gardeners at Godinton House and thank them for judging the Gardening Competition.

 

There being no further business the meeting closed at 8.35 pm.

 

 


HOTHFIELD PARISH COUNCIL

 

PLANNING APPLICATION RECORD

 

2014

SEPTEMBER 2014

 

14/00935/AS     2 Common Way, Hothfield, Ashford, Kent

                                  Erection of a three bed dwelling and associated access

                                  Parish Council:  OBJECT

Councillors agreed to object to this application until the overall Plan-it-Ashford plan has been released.

             

Decision Notices received from ABC

 

14/00179/AS     Harmony Mill, Little Chart Road, Little Chart, Ashford, Kent TN27 0PZ

  1. Conversion of existing garage into habitable accommodation incorporating a link extension
  2. Listed building for same, including partial demolition of wall.

                                  Borough Council:  Permit

 

14/00326/AS     Land north of Oaklands Farm, Pluckley Road, Hothfield, Kent

Construction of a solar park to include the installation of solar panels, transformer housings, security fencing and cameras, landscaping and other associated works and cable route trench

                                  Borough Council:  Permit

 

 

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Last updated ~ 04.09.2014
 2014 Hothfield Parish Council