Hothfield Parish Council

...in the rustic heart of Kent


A G E N D A

  

FOR THE ANNUAL PARISH COUNCIL MEETING
TO BE HELD ON WEDNESDAY 7 MAY 2014
AT THE BLUEBELL CENTRE,
HOTHFIELD AT 7.00 PM   

 

1.      ELECTION OF CHAIRMAN – Chairman to sign Declaration of Acceptance of Office

2.     APOLOGIES FOR ABSENCE

3.      DECLARATIONS OF PECUNIARY INTEREST AND SIGNIFICANT INTEREST

A member who declares a Declaration of Pecuniary Interest in relation to any item on the agenda will need to leave the meeting for the whole of that item and will not be able to speak or take part, unless a relevant Dispensation has been granted.

 

(A member who declares an Other Significant Interest will be able to speak on the item, but will be required to leave the meeting for the vote).

 

i.   Updating of Declarations of Interest for the Code of Conduct

4.    ELECTION OF VICE CHAIRMAN

5.   ELECTION OF OFFICERS TO COMMITTEES

Finance and Policy Committee

Village Hall Committee

KALC

Police Committees

Nature Conservation Forum

Planning Committee

Any other Committees requested by Councillors

              

6.         DELEGATION OF RESPONSIBILITIES

Annual Review of all Parish Council Paperwork - August             

Six Monthly Review of Fixed Assets – August

                                                           March

Six Monthly Risk and Financial Risk Assessment – August        

                                                                           March

Internal Parish Council Audit – August

Finance

Annual Review of Insurance Arrangements – On Receipt of Policy

Weekly Safety Check – MUGA and Youth Shelter

Annual Inspection of MUGA and Youth Shelter

Councillors responsible for Website

7.       PUBLIC INTERVAL

The period of time designated for public participation in accordance with Standing Order 1(d) shall not exceed 30 minutes.
 

Subject to Standing Order 1(e), each member of the public is entitled to speak once only in respect of business itemised on the agenda and shall not speak for more than 2 minutes.

 

8.       PLAN-IT-ASHFORD

9.       ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

 

10.        MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES

           Items for discussion only.  No decisions can be made under this heading.

11.        CORRESPONDENCE AND GENERAL COUNCIL BUSINESS

Arrangements for dealing with Parish Council Post and Emails
Storage of Post and Emails
Chairman’s Update
Storage of Parish Council Documents
Review of Financial Regulations
Review of Standing Orders
MUGA and Youth Shelter
                                                      

12.        FINANCE                           

Accounts to be paid
Bank Balance
Adoption of Internally Audited Accounts and review and completion of associated paperwork
Review of Statement of Internal Control
Review of the Effectiveness of the Internal Auditor

13.       INSURANCE

            Renewal of Insurance for Year 2014/2015

            Self Insurance of Parish Council Assets

  

14.       RISK ASSESSMENT/RISK INSPECTION

            Update on progress of items needing attention following Risk Assessment

  

15.        PLANNING

              Applications received by the date of this agenda will be attached.
 

              Storage of Planning Applications

              

16.         FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS

              Items for discussion only.  No decisions can be made under this heading.

 

                                                                                                                                                   Parish Clerk

30 April 2014


 


Last Update  30.04.2014
2014 Hothfield Parish Council