Hothfield Parish Council

...in the rustic heart of Kent


JULY 2014 PARISH COUNCIL
MEETING MINUTES

MINUTES 130                                                    Page 594

Minutes of the Ordinary Parish Council Meeting

held at The Bluebell Centre, Hothfield,

on Wednesday 2 July 2014 at 7.00 pm

PRESENT:  

Mr L Krause (Chair), Mrs D Hogben, Mr J Collins, Mr M Cook, Mr P Howard and Mr D Parker.

PARISH CLERK: Mrs J Batt
BOROUGH COUNCILLOR: Mr D Robey
COUNTY COUNCILLOR: --
MEMBERS OF THE PUBLIC:

There were 3 Members of the Public present.

  

1.    APOLOGIES FOR ABSENCE

An apology for absence was received from Mrs P Sutcliffe (prior engagement).

 

2.       DECLARATIONS OF INTEREST

Declarations of Pecuniary Interest

There were no Declarations of Pecuniary Interest.

 

Declarations of Significant Interest

There were no Declarations of Significant Interest from councillors present.

 

i)   Updating of Declarations of Interest for the Code of Conduct

Councillors are reminded that they should update their Declarations of Interest with the Monitoring Officer if necessary.

 

 3.       PLAN-IT-ASHFORD    

Mr Robey reported that ABC is reviewing the Local Plan and put out a call for sites.

Nearly every parish in the Borough has taken part in Plan-it-Ashford and for Hothfield it is hoped that the difficulties with the triangle, parking and highways will be alleviated and that any future development will result in a modest level of market housing.  ABC is hoping to collate all the information in time to hold a further consultation in the Autumn.

 

A meeting is being held next week to discuss the planning application for the café.

 

Mr Robey handed out copies of Ashford Borough Council’s Annual Report.  

             

4.    PUBLIC INTERVAL

The meeting was opened to the members of the public present from 7.06 -7.20 pm for questions and comment.
 
  

5.      ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

There were 2 errors on the payments table.  The Clerks Salary should have read Salary £206.94 and Expenses £35.18 making a total of £242.12.  The Direct Debit to EDF was taken on 1 June 2014.

Minutes 129 were accepted and it was unanimously agreed that Mr Krause should sign them as a true record of the meeting.

 

           Proposed  Mr Collins               Seconded  Mr Parker

 

6.      MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES

           There were no Matters for Report that were not covered on the agenda.

 

7.      CORRESPONDENCE

           Wealden Wheels

           Clerk and Councils Direct

           KCC The definitive Map and Statement of Public Rights of Way County of Kent –

           Relevant Date 31st May 2013

           KALC Agenda for meeting to be held 16.07.14

 

           Email Correspondence – all emails received are forwarded to all councillors

           No emails were brought to the attention of the meeting.

 

           Chairman’s Update

           The Chairman had nothing to report that was not covered on the agenda.

                                                                                                                                                      

           MUGA and Youth Shelter

           The work to the MUGA has been completed.

 

           Litter Bins

           ABC is undertaking a litter bin review and the officer has asked us to wait until this is

           carried out.

          

           Arrangements for August

           The Parish Council will not meet in August unless any planning applications are received.

           Councillors agreed to draw the cheques for Mrs Batt and Mr Marden in advance.  The Clerk

           will release them on 2 August.

 

8.      FINANCE

 

            Bank Balance per Cash Book                                                   Balance at Bank  

Parish Council Opening Balance

   28627.21

 

PC Reserve A/C

   26916.49

Plus Receipts

     5730.48

 

Less u/c cheques

     1680.50

 

   34357.69

 

 

   25235.99

Less Payments

     4726.42

 

PC Current A/C

       100.00

 

   29631.27

 

Y Current A/C

     3266.76

 

 

 

Y Reserve A/C

     1028.52

 

 

 

 

   29631.27

 

            Accounts to be Paid

PAYEE

CHQ

NO

DETAILS

NET

£

VAT

£

GROSS

£

Mrs J Batt

 

 

Salary

Expenses

206.72

  25.35

 

   

    232.07

Mr K Marden

 

Salary

  79.40

 

      79.40

Mrs J Batt

 

August Salary on account

200.00

 

    200.00

Mr K Marden

 

August Salary on account

  78.00

 

      78.00

Clive Stanley

 

Webmaster Services

156.00

 

    156.00

Wealden Wheels

 

Subscription

  10.00

 

      10.00

           

            Resolution:  Councillors unanimously agreed to pay the above accounts and

            noted the Direct Debit Payment to EDF for the electricity for the MUGA, taken on

            the 1st of each month for £20.00.

           

            Proposed Mr Collins           Seconded  Mr Cook

 

            Earmarked Funds   

 

O

Balance

+/-

July

C

Balance

MUGA

EDF April and May

 

  5463.00

 

 

  5463.00

Road Sweeping

Salary    

Salary – August on account

  2702.44

 

  -79.40 

  -70.00

 

 

 2553.04

Shelter

    251.60

 

    251.60

Garden Competition

    297.40

 

    297.40

Village Projects

  2400.00

 

  2400.00

Village Fete

  1727.54

 

  1727.54

Salt Bin

    700.00

 

    700.00

TOTAL

13541.98

-149.40

13392.58

            

9.    RISK ASSESSMENT       

Mr Cook reported that a bottle had been broken on the MUGA.  Mr Marden will be asked to clear it up.

                   

10.    PLANNING

No applications received this month.

 

11.      FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS

          

 

There being no further business the meeting closed at 8.00 pm.

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  06.08.2014 ~ Updated
 2014 Hothfield Parish Council