JANUARY 2014 PARISH COUNCIL
MINUTES 124 Page 569
Minutes of the Ordinary Parish Council Meeting
held at The Bluebell Centre, Hothfield,
on Thursday 9 January 2014 at 7.00 pm
[ DRAFT - to be formally accepted at next meeting ]
Mr L Krause (Chair), Mrs D Hogben, Mrs P Sutcliffe, Mr J Collins, Mr M Cook, Mr P Howard and Mr D Parker.
|PARISH CLERK:||Mrs J Batt|
|MEMBERS OF THE PUBLIC:||
There was one Member of the Public present for part of the meeting.
1. APOLOGIES FOR ABSENCE
An Apology for Absence was received from Borough Councillor, Mr D Robey.
2. DECLARATIONS OF INTEREST
Declarations of Pecuniary Interest
There were no Declarations of Pecuniary Interest from councillors present.
Declarations of Significant Interest
There were no Declarations of Significant Interest from councillors present.
i) Updating of Declarations of Interest for the Code of Conduct
Councillors are reminded that they should update their Declarations of Interest
with the Monitoring Officer if necessary.
Mr Robey was unable to attend the meeting, councillors will be fully updated at the next meeting.
4. PUBLIC INTERVAL
The meeting was opened to the Members of the Public present from 7.03 – 7.12 for questions and comment.
5. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
Mr Collins was not present at the meeting, but Mr Howard was.
Minutes 123 were accepted and it was unanimously agreed that Mr Krause should sign them as a true record of the meeting.
Proposed Mr Parker Seconded Mr Hogben
6. MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES
Mrs Sutcliffe informed councillors that she had completed the KHS Survey.
7. CORRESPONDENCE AND OTHER GENERAL COUNCIL BUSINESS
Southern Water – draft Water Resources Management Plan – Statement of Response
following public consultation
ABC Agenda and Minutes for the Parish Forum held 11.12.13
Southern Water – South East Water Resources Update
Trevor May re repairs to MUGA
ABC Public notice re Designation of a Neighbourhood Area, Bethersden
Email Correspondence - all emails received are forwarded to all councillors
ABC re Planning Procedure
ABC re Precept
Charing Parish Council re Village Caretaker Scheme
Mr Krause updated councillors on the progress of the refurbishment of the toilets. An architect has been contracted to draw up the plans. The building is to be curved and it is hoped that it will be completed by the spring of 2015. The next meeting of the Hothfield Regeneration Group is due to take place on 20 January.
MUGA and Youth Shelter
The surface of the MUGA has been pressure washed and will be relined in the spring.
Mr Cook reported that he had put a new padlock on the net store and has the key.
The Clerk reported that she had spoken to KALC and been informed that it would be in order for us to complete a direct debate mandate for the electricity for the MUGA. If we pay by monthly direct debit we will receive a 7% discount on our electricity.
The electricity company will send a statement every time a meter reading is given, so she suggested that we set up a direct debit and arrange for one councillor to read the meters once a quarter.
Resolution: Councillors unanimously agreed to set up a direct debit for £30 per month to cover the electricity for the MUGA.
Proposed Mrs Sutcliffe Seconded Mrs Hogben
Accounts to be Paid
Resolution: Councillors unanimously agreed to pay the above accounts.
Proposed Mr Parker Seconded Mr Howard
Bank Balance per Cash Book Balance at Bank
Preparation of Budget and Setting of 2014/2015 Precept
Resolution: Councillors unanimously agreed to maintain the Precept for 2014/2015
at £9500.00. Our Council Tax Support Grant allocation is £1500.00 and the
concurrent Functions Grant is £460.00. The total amount to be claimed from ABC is
Proposed Mr Howard Seconded Mrs Sutcliffe
Mr Krause will forward the budget to the Clerk and councillors.
9. FUTURE OF YOUTH PROJECT
Mrs Sutcliffe reported that the Youth Project is still running, although following an incident the organisers have been told that should anything similar happen again their contract will be terminated.
The Big Lottery has not looked at Mrs Sutcliffe’s report, due to re-organisation, so we do not know how much money we have to return.
10. ACTION TO BE TAKEN FOLLOWING ANNUAL MUGA AND
YOUTH SHELTER INSPECTION
No action needed.
11. ACTION TO BE TAKEN FOLLOWING VILLAGE RISK INSPECTION
No action to be taken.
No applications received this month.
13. FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS
Councillors discussed the Village Fete and agreed that if the Village Hall Committee
organise one this year the Parish Council will help in a revenue neutral way.
Mr Krause explained the Village Caretaker scheme to councillors. It is not considered
suitable for this parish.
The Clerk was asked to contact Councillor Simkins and ask him whether there is
any truth in the rumour that the Community Wardens scheme is to be discontinued.
The Clerk was asked to report the potholes between the waterfall and Home Farm.
The water pipe outside of Alder Cottages has not been repaired.
There being no further business the meeting closed at 8.45 pm.
© 2014 Hothfield Parish Council
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