FEBRUARY 2014 PARISH COUNCIL
MINUTES 125 Page 573
Minutes of the Ordinary Parish Council Meeting
held at The Bluebell Centre, Hothfield,
on Wednesday 5 February 2014 at 7.00 pm
[ DRAFT - to be formally accepted at next meeting ]
Mr L Krause (Chair), Mrs D Hogben, Mrs P Sutcliffe, Mr J Collins, Mr M Cook and Mr D Beckley, Community Warden.
|PARISH CLERK:||Mrs J Batt|
|BOROUGH COUNCILLOR:||Mr D Robey|
|MEMBERS OF THE PUBLIC:||
There were no Members of the Public present.
An Apology for Absence was received from Mr P Howard (prior commitment) and Mr D Parker (work commitment).
2. DECLARATIONS OF INTEREST
Declarations of Pecuniary Interest
There were no Declarations of Pecuniary Interest from councillors present.
Declarations of Significant Interest
Mr Krause declared a Significant Interest in Planning Applications No 14/00043/AS.
i) Updating of Declarations of Interest for the Code of Conduct
Councillors are reminded that they should update their Declarations of Interest with the Monitoring Officer if necessary.
Mr Robey updated councillors on the progress of the project. The Urban Designers at Ashford Borough Council are in the process of preparing some drawings which will be used to encourage debate on the proposals planned for the village. It will be stressed that this is only conceptualisation at the present moment in time.
The next meeting of the Hothfield Regeneration Group is due to be held on 17 March. The café and visitor centre project is progressing. The old toilet block is to be demolished. The planning application should be submitted in 2 – 3 months’ time. Alterations to the A20 are also being looked into.
Mr Robey reported that he is going to meet with an officer from KCC and discuss possible improvements to the broadband service in Hothfield.
4. PUBLIC INTERVAL
There were no members of the public present.
5. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
Minutes 124 were accepted and it was unanimously agreed that Mr Krause should sign them as a true record of the meeting.
Proposed Mr Collins Seconded Mrs Sutcliffe
6. MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES
The Clerk will send the site submission document to Mr Beckley.
The Village Hall Committee has decided not to run a Fete this year.
Mrs Sutcliffe and Mr Howard are going to run the Garden Competition again.
KALC Agenda and Minutes of meeting held 15.01.14
ABC Agenda and Notes of Parish Forum held 22.12.13
Hothfield regeneration Task Group – Minutes of meeting held on 20.01.14
ABC re Street Record
Email Correspondence – all email received are forwarded to all councillors
Digital Speed Monitoring
Mr R Fletcher re Volunteer Litter Pickers
The Clerk was asked to reply to Mr Fletcher and thank the Volunteer Litter Pickers for their efforts during the year and tell him that we have budget £250 as a donation to the Pilgrims Hospice and that this will be reviewed in next year’s budget. She will offer the litter cart to the group.
Letter from ABC regarding Planning Application Consultations
Councillors had all read the letter from Mr Mortimer and noted its contents.
Amendment to Standing Orders
Resolution: Councillors agreed to make the following amendment to Standing
If Councillors feel it is appropriate, a signed ballot may be taken on any item
included on the agenda.
Proposed Mrs Sutcliffe Seconded Mrs Hogben
The Chairman had nothing to report that was not covered on the agenda.
MUGA and Youth Shelter
The surface has been cleaned.
Accounts to be Paid
Resolution: Councillors unanimously agreed to pay the above accounts and
agreed with the Direct Debit Payment to be taken 17 February 2014 – EDF - £84.47
Proposed Mr Parker Seconded Mr Howard
Bank Balance per Cash Book Balance at Bank
Mr Collins presented a quote to repair damage to the bus shelter.
The cost to undertake the repairs is £348.40 + VAT and as the falls below £2000,
we only need one quote.
Resolution: Councillors unanimously agreed to accept the quote for £348.40
from to Mather & Smith carry out urgent repairs to the bus shelter.
Proposed: Mr Collins Seconded: Mr Cook
Preparation of Budget and Setting of 2014/2015 Precept
Mr Krause did not have the budget with him. He will bring to the next meeting.
9. FUTURE OF YOUTH PROJECT
The Youth Project has now concluded and Mrs Sutcliffe has returned the unused funds
to the Big Lottery. The remaining funds will be earmarked for youth activities within the Parish Council accounts.
10. ACTION TO BE TAKEN FOLLOWING VILLAGE RISK INSPECTION
No action to be taken.
Please see attached list.
12. FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS
In answer to an email from ABC, Hothfield does not have any allotments.
There being no further business the meeting closed at 8.50 pm.
HOTHFIELD PARISH COUNCIL
PLANNING APPLICATION RECORD
14/00043/AS The Granary, Church Lane, Hothfield, Ashford, Kent TN26 1EL
Replace current front door with untainted solid American oak front door to match existing
Parish Council: Support
|27.02.2014 ~ Updated||
© 2014 Hothfield Parish Council
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