Hothfield Parish Council

...in the rustic heart of Kent


27 NOVEMBER 2014 PARISH COUNCIL
MEETING MINUTES

MINUTES 136                                                    Page 617

Minutes of the Ordinary Parish Council Meeting

held at The Bluebell Centre, Hothfield,

on Thursday 27 November 2014 at 7.00 pm

 

PRESENT:  

Mr L Krause (Chair), Mrs D Hogben, Mrs P Sutcliffe, Mr J Collins, Mr M Cook, Mr P Howard, Mr R Libbeter and Mr D Parker

PARISH CLERK: Mrs J Batt
BOROUGH COUNCILLOR: --
COUNTY COUNCILLOR: --
MEMBERS OF THE PUBLIC:
 

There were no Members of the Public present.

1.    APOLOGIES FOR ABSENCE

An Apology for Absence was received from Borough Councillor, Mr D Robey.

 

2.       DECLARATIONS OF INTEREST

Declarations of Pecuniary Interest

Mr Howard declared an interest in matters associated with the Solar Array at Oaklands Farm.

 

Declarations of Significant Interest

There were no Declarations of Significant Interest from councillors present. 

i)    Updating of Declarations of Interest for the Code of Conduct

Councillors are reminded that they should update their Declarations of Interest with the Monitoring Officer if necessary.

 

3.      PUBLIC INTERVAL

There were no Members of the Public present.

 

4.      ACCEPTANCE OF MINUTES OF PREVIOUS MEETING                                  

Minutes 134 of the meeting held on 5 November 2014 were accepted, following amendments, which were handwritten onto the file copy and initialled by Mr Krause, after which it was unanimously agreed that Mr Krause should sign them.

 

Proposed  Mr Collins                  Seconded  Mrs Sutcliffe

 

Minutes 135 of the meeting held on 13 November 2014 were accepted, following amendments, which were handwritten onto the file copy and initialled by Mr Krause, after which it was unanimously agreed that Mr Krause should sign them

                                                                                                                                          

Proposed  Mrs Hogben             Seconded  Mrs Sutcliffe

          

5.      MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES

           Mr Howard will let the Clerk know whether to release the cheque for the Tidy Bin.

 

6.      CORRESPONDENCE

           KCC response to our letter regarding speeding through the village

 

           Email Correspondence – all emails received are forwarded to all councillors

           No emails were brought to the attention of the meeting.

          

           Chairman’s Update

           The Chairman had nothing to report that was not covered on the agenda.                         

          

           Update on Provision of Broadband in Hothfield

           Mr Howard reported that Haymaker Energy had offered to forward their initial contribution of £5000 to the parish council in the next few days, earlier than they are obliged to do under the terms of their agreement, which states payment will be made on connection to the national grid.

 

Councillors all agreed that they were very grateful to Haymaker for this offer as it means the parish council would not have to accept a loan from ABC in order to pay the remainder of first 50% of the BT Plc bill, for the installation of Fibre Optic Broadband in the village.

 

Mr Howard will speak to Haymaker to thank them and tell them Parish Council would like to accept their offer.

 

Mr Krause reported that he had informed ABC of the situation and asked them to hold the BACS payment to BT Plc until we have confirmation that the funds from Haymaker will be received in time to pay BT Plc.

 

Councillors unanimously agreed that if we have not received the funds from Haymaker by Friday 5 December 2014, we will ask ABC to proceed with the loan to Hothfield Parish Council and make the payment of £4200, on our behalf, to BT Plc to arrive with BT Plc in conjunction with our payments of £3200 + £1480 VAT.

 

Mr Krause will ensure that we have a VAT invoice prior to releasing payment.

 

Resolution:  Councillors unanimously agreed that the Clerk should draw a cheque for £4200.00, which Mr Krause took in order that he could send it with the cheques for £3200 and £1480, to complete the first instalment of £8800.00 to BT Plc, once the payment has been received from Haymaker as discussed above.  

 

Mr Parker had prepared a letter to the Hothfield Education Foundation asking whether the committee would be prepared to make a donation towards the cost of the installation of broadband in the parish and after discussion, councillors agreed the content and Mr Parker will send it once we know whether we will have to take advantage of the loan from ABC.

 

Solar Panels for the Village Hall

Mr Howard reported that Haymaker Energy had offered to either install solar panels on the Village Hall roof, or to pay the Village Hall Management Committee £10,000.00 in cash.  The solar panels would generate £1500 a year in feed-in tariff and save the committee between £600 and £800 annually in electricity costs. 

 

Prior to the installation of solar panels it will be necessary to have a survey carried out on the hall to confirm that the roof can support them. 

 

Mr Howard reported that he had undertaken some research and found another firm who would install solar panels at their own expense but would claim the feed-in tariff, although the Village Hall Committee would still save the annual electricity cost.

 

Mr Howard reported that after discussion the Village Hall Management Committee had decided to accept the £10,000.00 cash and he asked the members of the Parish Council for their approval of this decision as the Parish Council leases the hall from ABC and sub-lets it to the Village Hall Management Committee.

 

Councillors unanimously agreed with this request.

 

Mr Howard also suggested that he should ask Haymaker to pay the £10,000.00 direct to the Village Hall Management Committee, rather than to the Parish Council for them to forward on to the Village Hall Management Committee and councillors unanimously agreed with this arrangement.

 

Installation of Equipment in the Play Area

Mr Krause reported that he had secured £900 from Mr Robey to enable the Parish Council to purchase 3 extra items of equipment for installation in the children’s play area.  On consultation with ABC it was found that as we do not own the play area we would need planning permission to install this equipment.  If we donate the equipment to ABC then, although we would not need to obtain planning permission, we would still have to pay the installation costs.  Mr Krause is going to talk to Mr Robey regarding this.

 

  7.       FINANCE

 

            Bank Balance per Cash Book                                                   Balance at Bank  

Parish Council Opening Balance

   28627.21

 

PC Reserve A/C

   29111.87

Plus Receipts

   11766.85

 

Less u/c cheques

     5307.24

 

   40394.06

 

 

   23804.63

Less Payments

   12193.06

 

PC Current A/C

       100.00

 

   28201.00

 

Y Current A/C

     3266.76

 

 

 

Y Reserve A/C

     1029.61

 

 

 

 

   28201.00

Less Earmarked Funds

   12879.78

 

 

   12879.78

AVAILABLE FUNDS

   15321.22

 

 

   15321.22

 

 

            Accounts to be Paid

PAYEE

CHQ

   NO

DETAILS

NET

£

VAT

£

GROSS

£

Mrs J Batt

1294

Salary

Expenses

206.72

  41.20

 

   

    248.12

Mr K Marden

1295

Salary

   79.60

 

      79.40

BTPlc

1296

Installation of Broadband

4200.00

 

  4200.00

           

            Resolution:  Councillors unanimously agreed to pay the above accounts and

            noted the Direct Debit Payment to EDF for the electricity for the MUGA, taken on

            the 1st of each month for £20.00.    

           

            Proposed Mr Libbeter           Seconded  Mrs Sutcliffe

 

            Earmarked Funds   

 

C

Balance

+/-

Nov 27

O

Balance

MUGA

EDF December

 

  5363.00

 

   20.00

 

  5343.00

Road Sweeping

Salary  December

 

  2359.64

 

   79.60

 

  2280.24

Shelter

    251.60

 

    251.60

Garden Competition

Prizes paid September

   

    177.40

 

 

   

    177.40

Village Projects

  2400.00

 

  2400.00

Village Fete

  1727.54

 

  1727.54

Salt Bin

    700.00

 

    700.00

TOTAL

12979.18

   99.60

12879.78

 

8.    PLANNING

Please see attached list.  Councillors agreed to discuss application no 14/01470/AS, which had just been received as they did not believe it to be contentious.

 

9.      FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS

The Clerk was asked to report the potholes at the junction of Church Lane and Bethersden Road and the drain outsider of Alder House to KHS.     

 

The Clerk will speak to Mr Miles regarding various signs needed around the parish.

 

Mrs Sutcliffe has spoken to Mr Starley of CXK and he is going to attend the February meeting.

          

There being no further business the meeting closed at 9.00 pm.

 


HOTHFIELD PARISH COUNCIL

 

PLANNING APPLICATION RECORD

 

2014

NOVEMBER 2014

 

14/01470/AS     Hothfield Service Station, Maidstone Road, Hothfield, Ashford, Kent TN26 1AP

                           Application for consent to display 2no. externally illuminated hanging signs and 3no. non-illuminated hanging signs

                                  Parish Council:  Support

             

                          

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Last Update ~ 07.01.2015
 2014 Hothfield Parish Council