Hothfield Parish Council

...in the rustic heart of Kent


SEPTEMBER 2013 PARISH COUNCIL
MEETING MINUTES

MINUTES 121                                                    Page 555

Minutes of the Ordinary Parish Council Meeting

held at The Bluebell Centre, Hothfield,

on Wednesday 4 September 2013 at 7.00 pm

[ DRAFT - to be formally accepted at next meeting ]

PRESENT:  

Mr P Howard (Chair), Mrs D Hogben, Mrs P Sutcliffe, Mr M Cook and Mr D Parker

PCSO Peel and Mr D Beckley, Community Warden

PARISH CLERK: Mrs J Batt
BOROUGH COUNCILLOR: --
COUNTY COUNCILLOR: --
MEMBERS OF THE PUBLIC:

There was one Member of the Public present.

1.     APOLOGIES FOR ABSENCE

An Apology for Absence was received from Mr L Krause (prior engagement) and Borough Councillor Robey.

 

2.       DECLARATIONS OF INTEREST

Declarations of Pecuniary Interest

There were no Declarations of Pecuniary Interest.

 

Declarations of Significant Interest

There were no Declarations of Significant Interest.

 

i)     Updating of Declarations of Interest for the Code of Conduct

Councillors are reminded that they should update their Declarations of Interest with the Monitoring Officer if necessary.

 

3.       CO-OPTION OF PARISH COUNCILLOR

No applications received.

 

4.      PLAN-IT-ASHFORD

The Public meeting has been arranged for 12 October.  It has been advertised in the September Newsletter and will be advertised again in the October edition.  It will be a Parish Council led meeting, with the support of the Borough Councillor and officers from ABC.

  

5.    PUBLIC INTERVAL

There meeting was opened to the Members of the Public Present from 7.05 – 7.20 for questions and comment.

 

A member of the Hothfield Education Foundation asked whether the members of the Parish Council would have any objection to the members of the HEF looking into the possibility of arranging Tennis coaching for residents next year.  They were also investigating the possibility of installing Community Exercise Equipment on the

Recreation Field.  The members of the Parish Council had no objections.

The members of the HEF will report their findings to councillors at a future meeting.

 

Those present were warned that there have been a number of thefts from sheds and advised to tag their belongings in some way, cars have been broken into and drivers should not leave valuables on show.  With the onset of the autumn, residents who heat their houses with oil should be on your guard against oil thefts.

 

6.     ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

Minutes 120 were accepted and it was unanimously agreed that Mr Howard should sign them as a true record of the meeting.

  

         Proposed  Mrs Sutcliffe               Seconded  Mr Parker

 

7.      MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES

The Clerk reported that a payment of £150 had been omitted from the money earmarked from the Diamond Jubilee Fund and £52.40 in cash had been found in a drawer in the Bluebell Centre.  The alterations will show in these minutes

 

8.      CORRESPONDENCE AND OTHER GENERAL COUNCIL BUSINESS

KALC Agenda for 03.07.13 and Minutes of Meeting held 22.05.13

Glasdon

J Parkers wholesale

Pilgrims Matters

ABC Chairman’s Report of the Parish Forum held 24.04.13

Clerk and Councils Direct

KALC Agenda for meeting to be held 03.10.13

 

         Email Correspondence

Councillors did not bring any emails to the attention of the meeting.

 

           Chairman’s Update

Nothing to report.

 

             Renewal of Webmaster Services

             Resolution:  Councillors unanimously agreed to renew Clive Stanley’s contract as Webmaster until 31 July 2015 at the increased price, from 1 October 2013 of £24.00.                                     

 

FINANCE

            Accounts to be Paid

PAYEE

DETAILS

NET

£

VAT

£

GROSS

£

Mrs J Batt

Salary

Expenses

200.00

  22.19

 

   

    222.19

Mr K Marden

Salary

  70.00

 

      70.00

EDF

Electricity - MUGA

  32.76

    1.64

      34.40

PIC

Annual Inspection of MUGA

  59.95

  11.99

      71.94

 

 

384.90

  13.63

    398.53

           

            Resolution:  Councillors unanimously agreed to pay the above accounts.         

           

            Proposed Mr Hogben                    Seconded  Mr Parker

 

            Bank Balance per Cash Book 31.07.13                   Balance at Bank   

Parish Council Opening Balance

  23573.72

 

PC Reserve A/C

   24905.52

Youth Account Opening Balance

    4330.28

 

Less u/c cheques

       326.59

 

  27904.00

 

 

   24578.93

Add Parish Council Receipts

   6901.74

 

PC Current A/C

       100.00

Add Youth Project Receipts

         2.11

 

Y Current A/C

     3306.11

 

  34807.85

 

Y Reserve A/C

     1026.28

Less Parish Council Expenses

    5796.53

 

 

   29011.32

 

  29011.32

 

 

 

 

            Earmarked Funds 

 

O Balance

-Sept

C Balance

MUGA EDF

     3934.90

    -32.76

    3902.14

Youth Activities  KCC Grant (Primary) –  R King

  

     1100.00

 

  

    1100.00

Youth Activities KCC MUGA Grant for ESA

     

     1515.00                                          

 

     

    1515.00                                          

Wealden Wheels

           NIL

 

           NIL

Road Sweeping – Salary/Tax              

     2192.84   

    -70.00

    2122.84

Churchyard Grass

           NIL

 

           NIL

Donation to Hospice  250

           NIL

 

           NIL

Bus Shelter

       600.00

 

       600.00

Garden Competition

         97.40

 

         97.40

Hothfield History Society

           NIL

 

           NIL

Village Projects

     1200.00

 

     1200.00

Halloween Party

       100.00

 

       100.00

Diamond Jubilee a/c

     1625.14

  -150.00

  + 52.40

    

     1527.54

Contingency P Toilets

     2000.00

 

     2000.00

Salt Bin

       350.00

 

       350.00

TOTAL

   14715.28

  -200.36

   14514.92

                

10.    FUTURE OF YOUTH PROJECT       

Mrs Sutcliffe reported that there have been a lot of problems with CXK, the company currently in charge of running the club.  There have been constant changes of staff, staff arriving late, and last week no one turned up to run the group at all, leaving the young people who arrived expecting certain activities to have been arranged, very disappointed and members of the Village Hall Committee in the position of having to tell them that the club was cancelled for that week.

 

As a last result Mrs Sutcliffe asked CXK to cease their involvement in Hothfield. She emailed various officers and along with Mrs Whittington, is due to meet the local manager next week, as he wants to apologise and explain what has gone wrong.  Mrs Sutcliffe will report on this meeting at the next Parish Council meeting and it will then be up to councillors to decide whether to progress this project any further as the Big Lottery Funding has now finished and we will have to return any money that has not been spent, leaving us with a reduced budget.

                                                                                                                                                            

11.    ANNUAL MUGA AND YOUTH SHELTER INSPECTION

Following receipt of the report from The Play Inspection Company the following was agreed upon:-
 

              The seat and back panel will not be replaced in the Youth Shelter, as they were removed

              for a purpose.

              Councillors agreed not to replace the signs, as they had been removed by users of the area.

              Councillors agreed that Mr Cook should tighten the hand rails.                                                  

 

12.       VILLAGE RISK ASSESSMENT/RISK INSPECTION

Mr Parker carried out the 6 monthly Risk Assessment and the following action will be taken as a result:-
 

            Mrs Hogben will prepare and put up signs deterring entry into the kitchen by children

            and signs warning of hot water and hot surfaces.

            It was agreed that although cars have been seen driving across the Recreation Field, it

            is not possible to stop access.

            Mr Parker will look at the fencing along the School Road side of the Recreation Field

            and report back at the next meeting.

            The Clerk was asked to contact Trevor May and ask for a quote to patch the surface of the

            MUGA.

            Mr Howard will deal with the broken light bulb on the MUGA.

    

              Financial Risk Assessment

 Mr Parker completed the six monthly Financial Risk Assessment and did not bring any matters to the attention of councillors.

           

13.          PLANNING

           No applications received this month.

14.      FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS

           The Harvest Supper has been arranged for 28 September.

            

There being no further business the meeting closed at 8.24 pm.

 

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25.09.2013 Updated
 2013 Hothfield Parish Council