OCTOBER 2013 PARISH COUNCIL
MINUTES 122 Page 560
Minutes of the Ordinary Parish Council Meeting
held at The Bluebell Centre, Hothfield,
on Wednesday 2 October 2013 at 7.00 pm
[ DRAFT - to be formally accepted at next meeting ]
Mr L Krause (Chair), Mrs D Hogben, Mrs P Sutcliffe, Mr J Collins, Mr M Cook and Mr D Parker.
|PARISH CLERK:||Mrs J Batt|
|BOROUGH COUNCILLOR:||Mr D Robey|
|MEMBERS OF THE PUBLIC:||
There were 38 Members of the Public present for part of the meeting.
An Apology for Absence was received from Mr P Howard for the first part of the meeting,
as he is the owner of the site of the proposed solar panel farm and as such has a
Disclosable Pecuniary Interest in the matter.
2. DECLARATIONS OF INTEREST
Declarations of Pecuniary Interest
There were no Declarations of Pecuniary Interest from councillors present.
Declarations of Significant Interest
There were no Declarations of Significant Interest from councillors present.
i) Updating of Declarations of Interest for the Code of Conduct
Councillors are reminded that they should update their Declarations of Interest
with the Monitoring Officer if necessary.
Councillor Robey explained Plan-It-Ashford to those present and took questions and comments from the floor.
The Public Meeting is due to take place on 12 October and Mrs Sutcliffe offered to organise refreshments. Councillors thanked her for the offer and agreed.
4. PUBLIC INTERVAL
The meeting was opened to the Members of the Public present from 7.32 – 8.02 for questions and comment.
Resolution: Councillors unanimously agreed to move agenda item 13 Planning to this point in to allow any members of the public to stay for the discussion if they so wished.
The Chairman explained that due to the strength of feeling, he intended to ask councillors to vote by ballot, rather than by a show of hands.
Please see attached list for details of the comments submitted to the Planning Department at Ashford Borough Council.
6. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
Minutes 121 were accepted and it was unanimously agreed that Mr Krause should sign them as a true record of the meeting.
Proposed Mrs Hogben Seconded Mrs Sutcliffe
7. MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES
There were no Matters for Report.
8. CORRESPONDENCE AND OTHER GENERAL COUNCIL BUSINESS
KALC Good Councillors Guide
Clerk and Councils Direct
Mr Patten re Solar Panels
Mr Krause reported that ABC has the funding necessary to allow it to proceed with the redevelopment of the public toilets. He also updated councillors on other proposals for Hothfield.
2014 Inspection of MUGA and Youth Shelter
Resolution: Councillors unanimously agreed to instruct The Play Inspection Company to undertake the 2014 inspection.
Review of Parish Council Paperwork
Mr Krause has not yet completed this but will do so in time for the Clerk’s meeting with the Auditor
Councillors did not bring any emails to the attention of the meeting.
Accounts to be Paid
Resolution: Councillors unanimously agreed to pay the above accounts.
Proposed Mrs Sutcliffe Seconded Mr Parker
Bank Balance per Cash Book Balance at Bank
10. FUTURE OF YOUTH PROJECT
Mrs Sutcliffe reported that the Youth Workers are keen to get the club up and running again. The last leader left very suddenly and CXK are in the process of appointing a replacement. The company set up a mobile near the MUGA last week which they used in place of the Village Hall. Nine young people attended the last session.
Mrs Sutcliffe has completed the accounts and is waiting to hear whether we have to return any funds to The Big Lottery.
11. ACTION TO BE TAKEN FOLLOWING ANNUAL MUGA AND
YOUTH SHELTER INSPECTION
This will be added to the next agenda and discussed in detail.
The Clerk will send Trevor May a holding letter.
12. ACTION TO BE TAKEN FOLLOWING VILLAGE RISK INSPECTION
This will be discussed in detail at the next meeting.
Please see item 5.
14. FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS
There being no further business the meeting closed at 9.00pm.
HOTHFIELD PARISH COUNCIL
PLANNING APPLICATION RECORD
13/01022/AS Land north of Oaklands Farm, Pluckley Road, Hothfield, Kent
Construction of a solar park to include the installation of solar panels, transformer housings, security fencing and cameras, landscaping and other associated works.
Parish Council: Support 5:1 on condition that Haymakers make every effort to mitigate the impact on the immediate neighbouring properties.
Councillors also want a mixture of evergreen planting used to give maximum screening effect.
The following was not included on the agenda but councillors agreed as follows:-
13/00152/TC Post Farm, 27 The Street, Hothfield, Ashford, Kent, TN26 1ES
11 x Cupressocyparis Leylandii, Leyland Cypress and Thuja Plicata, Western Red Cedar (G1) - Cut down to ground level. 4 x Thuja Plicata, Western Red Cedar (G2) - Cut down to ground level (right hand side boundary). 1 x Cupressus Macrocarpa, Monterey Cypress (T1) - Large tree located on rear boundary - to cut and clear the large hanging branch and to crown lift the tree up to the first major fork at approx 5 metres. 1 x Prunus Spp, Cherry (T2) - located on the edge of the lawn on the left hand side as viewed from the house - to remove the dead wood from within the crown
Parish Council: No Comment
Decision Notices received from ABC
13/00592/AS The Mount, Ram Lane, Little Chart, Ashford, Kent TN25 4LT
Change of use for the keeping of one HGV on existing premises as a vehicle operation centre
Borough Council: Permit
13/00750/AS Gate Lodge, Park Drive, Hothfield, Ashford, Kent TN26 1DR
Erection of a detached two storey outbuilding to replace existing single storey
Borough Council: Permit
© 2013 Hothfield Parish Council
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