Hothfield Parish Council

...in the rustic heart of Kent


OCTOBER 2013 PARISH COUNCIL
MEETING MINUTES

MINUTES 122                                                    Page 560

Minutes of the Ordinary Parish Council Meeting

held at The Bluebell Centre, Hothfield,

on Wednesday 2 October 2013 at 7.00 pm

[ DRAFT - to be formally accepted at next meeting ]

PRESENT:  

Mr L Krause (Chair), Mrs D Hogben, Mrs P Sutcliffe, Mr J Collins, Mr M Cook and Mr D Parker.

 
PCSO Christine Peel and PCSO Stuart Manning                
Mr Clive Stanley, Webmaster
 
Mr P Howard arrived at 8.40, following agenda item 5.

PARISH CLERK: Mrs J Batt
BOROUGH COUNCILLOR: Mr D Robey
COUNTY COUNCILLOR: --
MEMBERS OF THE PUBLIC:

There were 38 Members of the Public present for part of the meeting.

 
1.     APOLOGIES FOR ABSENCE

An Apology for Absence was received from Mr P Howard for the first part of the meeting,

as he is the owner of the site of the proposed solar panel farm and as such has a

Disclosable Pecuniary Interest in the matter.

 

2.       DECLARATIONS OF INTEREST

Declarations of Pecuniary Interest

There were no Declarations of Pecuniary Interest from councillors present.

 

Declarations of Significant Interest

There were no Declarations of Significant Interest from councillors present.

 

i)     Updating of Declarations of Interest for the Code of Conduct

                  Councillors are reminded that they should update their Declarations of Interest

                  with the Monitoring Officer if necessary.

 

3.       PLAN-IT-ASHFORD

Councillor Robey explained Plan-It-Ashford to those present and took questions and comments from the floor.

 

The Public Meeting is due to take place on 12 October and Mrs Sutcliffe offered to organise refreshments.  Councillors thanked her for the offer and agreed.

  

4.    PUBLIC INTERVAL

The meeting was opened to the Members of the Public present from 7.32 – 8.02 for questions and comment.

 

5.      PLANNING

Resolution:  Councillors unanimously agreed to move agenda item 13 Planning to this point in to allow any members of the public to stay for the discussion if they so wished.

The Chairman explained that due to the strength of feeling, he intended to ask councillors to vote by ballot, rather than by a show of hands.

 

Please see attached list for details of the comments submitted to the Planning Department at Ashford Borough Council.

 

6.     ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

Minutes 121 were accepted and it was unanimously agreed that Mr Krause should sign them as a true record of the meeting.

  

         Proposed  Mrs Hogben               Seconded  Mrs Sutcliffe

 

7.     MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES

There were no Matters for Report.

 

8.      CORRESPONDENCE AND OTHER GENERAL COUNCIL BUSINESS

KALC Good Councillors Guide

Housing News

Clerk and Councils Direct

Silver River

Mr Patten re Solar Panels

 

 Chairman’s Update

Mr Krause reported that ABC has the funding necessary to allow it to proceed with the redevelopment of the public toilets. He also updated councillors on other proposals for Hothfield.

  

2014 Inspection of MUGA and Youth Shelter

Resolution:  Councillors unanimously agreed to instruct The Play Inspection Company to undertake the 2014 inspection.

 

Review of Parish Council Paperwork

 Mr Krause has not yet completed this but will do so in time for the Clerk’s meeting with the Auditor

 

Email Correspondence

Councillors did not bring any emails to the attention of the meeting.       

 

FINANCE

            Accounts to be Paid

PAYEE

DETAILS

NET

£

VAT

£

GROSS

£

Mrs J Batt

Salary

Expenses

213.64

  29.54

 

   

    243.18

Mr K Marden

Salary

  76.00

 

      76.00

The Post Office

Income Tax

208.60

   

    208.60

PKF Littlejohn

Audit Fee

100.00

  20.00

    120.00

Clive Stanley

Webmaster Services

115.50

 

    115.50

 

 

743.28

  20.00

    763.28

           

            Resolution:  Councillors unanimously agreed to pay the above accounts.         

           

            Proposed Mrs Sutcliffe                    Seconded  Mr Parker

 

            Bank Balance per Cash Book                                                   Balance at Bank  

Parish Council Opening Balance

  23573.72

 

PC Reserve A/C

   24905.52

Youth Account Opening Balance

    4330.28

 

Less u/c cheques

       326.59

 

  27904.00

 

 

   24578.93

Add Parish Council Receipts

   6901.74

 

PC Current A/C

       100.00

Add Youth Project Receipts

         2.11

 

Y Current A/C

     3306.11

 

  34807.85

 

Y Reserve A/C

     1026.28

Less Parish Council Expenses

    5796.53

 

 

   29011.32

 

  29011.32

 

 

 

 

            Earmarked Funds   

 

0 Balance

+/-

C Balance

MUGA PIC (paid September)

    3902.14

    -59.95 

     3842.19

Youth Activities  KCC Grant (Primary) –  R King

  

    1100.00

 

  

    1100.00

Youth Activities KCC MUGA Grant for ESA

     

1515.00                                          

 

     

1515.00                                          

Wealden Wheels

           NIL

 

           NIL

Road Sweeping – Salary/Tax              

    2122.84

  -129.60

    1993.24

Churchyard Grass

           NIL

 

           NIL

Donation to Hospice  250

           NIL

 

           NIL

Bus Shelter

       600.00

 

       600.00

Garden Competition

         97.40

 

         97.40

Hothfield History Society

           NIL

 

           NIL

Village Projects

     1200.00

 

     1200.00

Halloween Party

       100.00

 

       100.00

Diamond Jubilee a/c

     1527.54

 

     1527.54

Contingency P Toilets

     2000.00

 

     2000.00

Salt Bin

       350.00

 

       350.00

TOTAL

  14514.92

  -189.55

   14325.37

                

10.    FUTURE OF YOUTH PROJECT       

Mrs Sutcliffe reported that the Youth Workers are keen to get the club up and running again.  The last leader left very suddenly and CXK are in the process of appointing a replacement.  The company set up a mobile near the MUGA last week which they used in place of the Village Hall.  Nine young people attended the last session.

 

Mrs Sutcliffe has completed the accounts and is waiting to hear whether we have to return any funds to The Big Lottery.

  

11.       ACTION TO BE TAKEN FOLLOWING ANNUAL MUGA AND

   YOUTH SHELTER INSPECTION

This will be added to the next agenda and discussed in detail.

 

The Clerk will send Trevor May a holding letter.

 

12.       ACTION TO BE TAKEN FOLLOWING VILLAGE RISK INSPECTION

            This will be discussed in detail at the next meeting.

                 

13.       PLANNING

           Please see item 5.

 

14.      FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS

      

There being no further business the meeting closed at 9.00pm.

 


HOTHFIELD PARISH COUNCIL

 

PLANNING APPLICATION RECORD

 

2013

OCTOBER 2013

 

13/01022/AS     Land north of Oaklands Farm, Pluckley Road, Hothfield, Kent  

Construction of a solar park to include the installation of solar panels, transformer housings, security fencing and cameras, landscaping and other associated works.      

Parish Council:  Support 5:1 on condition that Haymakers make every effort to mitigate the impact on the immediate neighbouring properties.

Councillors also want a mixture of evergreen planting used to give maximum screening effect.

             

The following was not included on the agenda but councillors agreed as follows:-

 

13/00152/TC     Post Farm, 27 The Street, Hothfield, Ashford, Kent, TN26 1ES  

11 x Cupressocyparis Leylandii, Leyland Cypress and Thuja Plicata, Western Red Cedar (G1) - Cut down to ground level. 4 x Thuja Plicata, Western Red Cedar (G2) - Cut down to ground level (right hand side boundary). 1 x Cupressus Macrocarpa, Monterey Cypress (T1) - Large tree located on rear boundary - to cut and clear the large hanging branch and to crown lift the tree up to the first major fork at approx 5 metres. 1 x Prunus Spp, Cherry (T2) - located on the edge of the lawn on the left hand side as viewed from the house - to remove the dead wood from within the crown  

Parish Council:  No Comment

 

 

Decision Notices received from ABC

13/00592/AS     The Mount, Ram Lane, Little Chart, Ashford, Kent TN25 4LT

Change of use for the keeping of one HGV on existing premises as a vehicle operation centre

                                  Borough Council:  Permit

 

13/00750/AS     Gate Lodge, Park Drive, Hothfield, Ashford, Kent TN26 1DR

                                  Erection of a detached two storey outbuilding to replace existing single storey

                                  outbuilding

                                  Borough Council:  Permit

 

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  30.10.2013 Updated
 2013 Hothfield Parish Council