NOVEMBER 2013 PARISH COUNCIL
MINUTES 123 Page 564
Minutes of the Ordinary Parish Council Meeting
held at The Bluebell Centre, Hothfield,
on Wednesday 2 November 2013 at 7.00 pm
[ DRAFT - to be formally accepted at next meeting ]
Mr L Krause (Chair), Mrs D Hogben, Mrs P Sutcliffe, Mr J Collins, Mr M Cook and Mr D Parker.
|PARISH CLERK:||Mrs J Batt|
|MEMBERS OF THE PUBLIC:||
There were 4 Members of the Public present for part of the meeting.
1. APOLOGIES FOR ABSENCE
An Apology for Absence was received from Borough Councillor, Mr D Robey.
2. DECLARATIONS OF INTEREST
Declarations of Pecuniary Interest
There were no Declarations of Pecuniary Interest from councillors present.
Declarations of Significant Interest
There were no Declarations of Significant Interest from councillors present.
i) Updating of Declarations of Interest for the Code of Conduct
Councillors are reminded that they should update their Declarations of Interest with the Monitoring Officer if necessary.
Mr Krause reported that he was due to attend a meeting on 19 November after which he will be in a position to update councillors of the progress of the proposed redevelopment of the toilet area.
Councillors will discuss the report received following the Public Meeting on 12 October when Mr Robey is present.
4. PUBLIC INTERVAL
The meeting was opened to the Members of the Public present from 7.04 - 7.35 for questions and comment.
5. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
Minutes 122 were accepted and it was unanimously agreed that Mr Krause should sign them as a true record of the meeting.
Proposed Mr Parker Seconded Mr Cook
6. MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES
There were no Matters for Report.
7. CORRESPONDENCE AND OTHER GENERAL COUNCIL BUSINESS
KALC Minutes of Meeting held 02.10.13
KALC Agenda for AGM 23.11.13
ABC re Ashford Borough Site Submissions 2013
Clerk and Councils Direct
ABC re ABC Site Visit to Potential Solar Farm Site at Oaklands Farm
War Memorials Trust
Local Councils Explained
The letter from EDF was in relation to renewing the terms of our contract with EDF.
Councillors unanimously agreed with the terms and conditions laid out in the letter and the contract will run until December 2014.
Mrs Sutcliffe took the Council’s Copy of Local Council’s explained and will pass it on when she has read it.
Councillors did not bring any emails to the attention of the meeting.
Mr Krause reported that the council had received the list of site submissions from ABC. Only one site has been identified for development in Hothfield and this is for 50 dwellings in Coach Drive. In the event that this is progressed, ABC will carry out the usual consultations before making a decision.
2014 Inspection of MUGA and Youth Shelter
The order acknowledgement reads Play Area. The Clerk confirmed that she had spoken to the Play Inspection Company and asked them to change it. The person who deals with this was on holiday so we are still waiting for confirmation.
Adoption of Externally Audited Accounts
The Clerk reported that the Annual Return had been received back from District Audit
With not matters arising. The Annual Return has been posted on the notice board.
Resolution: Councillors unanimously agreed to adopt the externally audited accounts
Proposed: Mr Parker Seconded Mrs Hogben
Internal Auditor’s Half Yearly Report
The Clerk reported that the Auditor undertook the Half Yearly Audit on 15 October and was satisfied that everything was in order, although he asked councillors to look at the value of the MUGA and Youth Shelter and the insurance as the values differ from those included in The Play Inspection Company’s report.
Accounts to be Paid
Resolution: Councillors unanimously agreed to pay the above accounts.
Proposed Mrs Sutcliffe Seconded Mr Parker
Bank Balance per Cash Book Balance at Bank
Councillors unanimously agreed to instruct the Clerk to prepare the salary cheques
in December if we do not hold a meeting.
Preparation of Budget and Setting of 2014/2015 Precept
We are still waiting for information regarding grant funding from ABC. The Finance and Policy Working Group will meet on 24 November to prepare the budget for ratification at the next meeting.
9. FUTURE OF YOUTH PROJECT
Mrs Sutcliffe reported that CXK has been holding twice weekly sessions at the MUGA with the young people of the village. They are due to move into the hall on 21 November.
Mrs Sutcliffe has made it very clear that if the club fails again the Parish Council will terminate the contract with CXK.
Mrs Sutcliffe is still waiting to hear whether we have to return any funds to The Big Lottery.
10. ACTION TO BE TAKEN FOLLOWING ANNUAL MUGA AND YOUTH SHELTER INSPECTION
The Clerk was asked to write to Trevor May and ask for the following items to be completed in the spring of 2014:-
1. The court to be pressure cleaned £625.00 + VAT
4. Polyurethane/Acrylic Blend Colour Spray £2686.00 + VAT
11. ACTION TO BE TAKEN FOLLOWING VILLAGE RISK INSPECTION
Mrs Hogben confirmed that all the issues identified at the Village Hall had been dealt with.
Please see attached list.
13. FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS
The next meeting will be held on Thursday 9 January 2014 at the Bluebell Centre.
The clerk was asked to report the blocked drain under the railway bridge in Bears Lane  and flooding outside of Alder Cottages, Bethersden Road  to KHS.
Mrs Sutcliffe will complete the KHS Survey on behalf of the council.
There being no further business the meeting closed at 9.00 pm.
HOTHFIELD PARISH COUNCIL
PLANNING APPLICATION RECORD
13/00789/AS Land North of Railway and South of Dowle Street Road, Pluckley, Kent
Ground based photovoltaic solar farm with access, grid connection and associated works
Parish Council: No Comment
13/01059 The Kings Head, The Street, Hothfield, Ashford, Kent, TN26 1ES
Parish Council: Support
13/01060 The Kings Head, The Street, Hothfield, Ashford, Kent, TN26 1ES
Parish Council: Support
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