Hothfield Parish Council

...in the rustic heart of Kent


NOVEMBER 2013 PARISH COUNCIL
MEETING MINUTES

MINUTES 123                                                    Page 564

Minutes of the Ordinary Parish Council Meeting

held at The Bluebell Centre, Hothfield,

on Wednesday 2 November 2013 at 7.00 pm

[ DRAFT - to be formally accepted at next meeting ]

PRESENT:  

Mr L Krause (Chair), Mrs D Hogben, Mrs P Sutcliffe, Mr J Collins, Mr M Cook and Mr D Parker.

 
PCSO Stuart Manning                

PARISH CLERK: Mrs J Batt
BOROUGH COUNCILLOR: --
COUNTY COUNCILLOR: --
MEMBERS OF THE PUBLIC:

There were 4 Members of the Public present for part of the meeting.

1.   APOLOGIES FOR ABSENCE

An Apology for Absence was received from Borough Councillor, Mr D Robey.

 

2.       DECLARATIONS OF INTEREST

Declarations of Pecuniary Interest

There were no Declarations of Pecuniary Interest from councillors present.

 

Declarations of Significant Interest

There were no Declarations of Significant Interest from councillors present.

 

i)  Updating of Declarations of Interest for the Code of Conduct

Councillors are reminded that they should update their Declarations of Interest with the Monitoring Officer if necessary.

 

2.  PLAN-IT-ASHFORD

Mr Krause reported that he was due to attend a meeting on 19 November after which he will be in a position to update councillors of the progress of the proposed redevelopment of the toilet area.

 

Councillors will discuss the report received following the Public Meeting on 12 October when Mr Robey is present.

 

4.    PUBLIC INTERVAL

The meeting was opened to the Members of the Public present from 7.04 - 7.35 for questions and comment.

 

5.   ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

Minutes 122 were accepted and it was unanimously agreed that Mr Krause should sign them as a true record of the meeting.

  

         Proposed  Mr Parker               Seconded  Mr Cook

 

6.  MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES

There were no Matters for Report.

 

7.  CORRESPONDENCE AND OTHER GENERAL COUNCIL BUSINESS

KALC Minutes of Meeting held 02.10.13

Envirocology

Wicksteed

KALC Agenda for AGM 23.11.13

ABC re Ashford Borough Site Submissions 2013

Clerk and Councils Direct

ABC re ABC Site Visit to Potential Solar Farm Site at Oaklands Farm

EDF

War Memorials Trust

Local Councils Explained

 

The letter from EDF was in relation to renewing the terms of our contract with EDF.

Councillors unanimously agreed with the terms and conditions laid out in the letter and the contract will run until December 2014.

 

Mrs Sutcliffe took the Council’s Copy of Local Council’s explained and will pass it on when she has read it.

 

Email Correspondence

Councillors did not bring any emails to the attention of the meeting.       

 

 Chairman’s Update

 Mr Krause reported that the council had received the list of site submissions from ABC. Only one site has been identified for development in Hothfield and this is for 50 dwellings in Coach Drive.  In the event that this is progressed, ABC will carry out the usual consultations before making a decision.

 

 2014 Inspection of MUGA and Youth Shelter

 The order acknowledgement reads Play Area.  The Clerk confirmed that she had spoken to the Play Inspection Company and asked them to change it.  The person who deals with this was on holiday so we are still waiting for confirmation.

 

Adoption of Externally Audited Accounts

The Clerk reported that the Annual Return had been received back from District Audit

With not matters arising.  The Annual Return has been posted on the notice board.

 

           Resolution:  Councillors unanimously agreed to adopt the externally audited accounts

 

            Proposed:  Mr Parker                     Seconded  Mrs  Hogben

 

Internal Auditor’s Half Yearly Report

The Clerk reported that the Auditor undertook the Half Yearly Audit on 15 October and was satisfied that everything was in order, although he asked councillors to look at the value of the MUGA and Youth Shelter and the insurance as the values differ from those included in The Play Inspection Company’s report.

    

8.  FINANCE

            Accounts to be Paid

PAYEE

DETAILS

NET

£

VAT

£

GROSS

£

Mrs J Batt

Salary

Expenses

206.72

  34.33

 

   

    241.05

Mr K Marden

Salary

  73.40

 

      73.40

KALC

Local Councils Explained

 

 

 

           

            Resolution:  Councillors unanimously agreed to pay the above accounts.         

           

            Proposed Mrs Sutcliffe                    Seconded  Mr Parker

 

            Bank Balance per Cash Book                                                   Balance at Bank  

Parish Council Opening Balance

  23573.72

 

PC Reserve A/C

   30597.62

Youth Account Opening Balance

    4330.28

 

Less u/c cheques

     1137.73

 

  27904.00

 

 

   29459.89

Add Parish Council Receipts

   12992.37

 

PC Current A/C

       100.00

Add Youth Project Receipts

     1296.43

 

Y Current A/C

     4380.11

 

   42192.80

 

Y Reserve A/C

     1026.60

Less Parish Council Expenses

    7006.20

 

 

   34966.60

Less Youth Project Expenses

      220.00

 

 

 

 

  34966.60

 

 

 

 

            Earmarked Funds   

 

0 Balance

+/-

C Balance

MUGA

     3842.19

   

     3842.19

Youth Activities  KCC Grant (Primary) –  R King

  

    1100.00

 

  

    1100.00

Youth Activities KCC MUGA Grant for ESA

     

    1515.00                                          

 

     

    1515.00                                          

Wealden Wheels

           NIL

 

           NIL

Road Sweeping – Salary/Tax              

    1993.24

  -73.40

    1919.84

Churchyard Grass

           NIL

 

           NIL

Donation to Hospice  250

           NIL

 

           NIL

Bus Shelter

       600.00

 

       600.00

Garden Competition

         97.40

 

         97.40

Hothfield History Society

           NIL

 

           NIL

Village Projects

     1200.00

 

     1200.00

Halloween Party

       100.00

 

       100.00

Diamond Jubilee a/c

     1527.54

 

     1527.54

Contingency P Toilets

     2000.00

 

     2000.00

Salt Bin

       350.00

 

       350.00

TOTAL

   14325.37

  -73.40

   14251.97

 

 

              Councillors unanimously agreed to instruct the Clerk to prepare the salary cheques

              in December if we do not hold a meeting.

 

Preparation of Budget and Setting of 2014/2015 Precept

We are still waiting for information regarding grant funding from ABC. The Finance and Policy Working Group will meet on 24 November to prepare the budget for ratification at the next meeting.

 

  9.    FUTURE OF YOUTH PROJECT       

Mrs Sutcliffe reported that CXK has been holding twice weekly sessions at the MUGA with the young people of the village.  They are due to move into the hall on 21 November. 

 

Mrs Sutcliffe has made it very clear that if the club fails again the Parish Council will terminate the contract with CXK.

 

Mrs Sutcliffe is still waiting to hear whether we have to return any funds to The Big Lottery.

  

10.       ACTION TO BE TAKEN FOLLOWING ANNUAL MUGA AND YOUTH SHELTER INSPECTION

              The Clerk was asked to write to Trevor May and ask for the following items to be completed in the spring of 2014:-

 

              1. The court to be pressure cleaned                                     £625.00 + VAT                                

              4.  Polyurethane/Acrylic Blend Colour Spray                   £2686.00 + VAT    

                     

11.       ACTION TO BE TAKEN FOLLOWING VILLAGE RISK INSPECTION

            Mrs Hogben confirmed that all the issues identified at the Village Hall had been dealt with.

 

12.          PLANNING

           Please see attached list.

 

13.      FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS

             The next meeting will be held on Thursday 9 January 2014 at the Bluebell Centre.

 

The clerk was asked to report the blocked drain under the railway bridge in Bears Lane [17136909] and flooding outside of Alder Cottages, Bethersden Road [17136910] to KHS.

 

Mrs Sutcliffe will complete the KHS Survey on behalf of the council.

 

There being no further business the meeting closed at 9.00 pm.

 


 

HOTHFIELD PARISH COUNCIL

 

PLANNING APPLICATION RECORD

 

2013

NOVEMBER 2013

 

13/00789/AS     Land North of Railway and South of Dowle Street Road, Pluckley, Kent

                                  Ground based photovoltaic solar farm with access, grid connection and associated works

                                  Parish Council:  No Comment

                                 

 

13/01059           The Kings Head, The Street, Hothfield, Ashford, Kent, TN26 1ES
Removal of existing low parapet wall to form new pitched roofs existing small flat roof areas. Rendering walls in lime mortar to both existing small extensions

                                Parish Council:  Support      

        

 

13/01060           The Kings Head, The Street, Hothfield, Ashford, Kent, TN26 1ES
Alterations to both single storey side extensions to include replacement of
 parapet and flat roof with pitched roofs and rendering external brickwork in lime mortar, except the North side of the East (front) elevation which formspart of an existing gated brick wall adjoining to the garage

                                  Parish Council:  Support 

      

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  02.01.2014 Updated
 2014 Hothfield Parish Council