Hothfield Parish Council ...in the rustic heart of Kent A G E N D A
FOR
THE ORDINARY PARISH COUNCIL MEETING |
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1. ELECTION OF CHAIRMAN – Chairman to sign Declaration of Acceptance of Office 2. APOLOGIES FOR ABSENCE 3. DECLARATIONS OF INTEREST A member who declares a DPI in relation to any item on the agenda will need to leave the meeting for the whole of that item and will not be able to speak or take part, unless a relevant Dispensation has been granted.)
(A member who declares an OSI will be able to speak on the item, but will be required to leave the meeting for the vote).
i. Updating of Declarations of Interest for the Code of Conduct
4. ELECTION OF VICE CHAIRMAN 5. ELECTION OF OFFICERS TO COMMITTEES
Village Hall Committee KALC Police Committees Nature Conservation Forum Planning Committee Any other Committees requested by Councillors
6. DELEGATION OF RESPONSIBILITIES Annual Review of all Parish Council Paperwork - August Six Monthly Review of Fixed Assets – August March Six Monthly Risk and Financial Risk Assessment – August March Internal Parish Council Audit – August Finance Annual Review of Insurance Arrangements – On Receipt of Policy Weekly Safety Check – MUGA and Youth Shelter Annual Inspection of MUGA and Youth Shelter Councillors responsible for Website 7. PUBLIC INTERVAL
8. PLAN-IT-ASHFORD
9. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
10. MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES Items for discussion only. No decisions can be made under this heading.
11. CORRESPONDENCE Arrangements for dealing with Parish Council Post and Emails Storage of Post and Emails
12. FINANCE AND GENERAL COUNCIL BUSINESS Accounts to be paid Bank Balance Adoption of Internally Audited Accounts and review and completion of associated paperwork Review of Statement of Internal Control Review of the Effectiveness of the Internal Auditor Storage of Parish Council Documents Bus Shelter Public Footpath AW166 Litter Bins
13. INSURANCE Renewal of Insurance for Year 2013 2014 Self Insurance of Parish Council Assets
14. FUTURE OF YOUTH PROJECT
15. VILLAGE FETE AND GARDEN COMPETITION
16. RISK ASSESSMENT/RISK INSPECTION Update on progress of items needing attention following Risk Assessment
17. PLANNING Any applications received by the date of this agenda will be attached.
Storage of Planning Applications
18. FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS Items for discussion only. No decisions can be made under this heading.Clerk 25 April 2013 |
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Last Update 26.04.2013 | © 2013 Hothfield Parish Council |
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