Hothfield Parish Council

...in the rustic heart of Kent

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A G E N D A

  

FOR THE ORDINARY PARISH COUNCIL MEETING
TO BE HELD ON WEDNESDAY 1 MAY 2013
AT THE BLUEBELL CENTRE, HOTHFIELD AT 7.00 PM   

 

1.   ELECTION OF CHAIRMAN – Chairman to sign Declaration of Acceptance of Office

2.   APOLOGIES FOR ABSENCE

3.   DECLARATIONS OF INTEREST

A member who declares a DPI in relation to any item on the agenda will need to leave the meeting for the whole of that item and will not be able to speak or take part, unless a relevant Dispensation has been granted.)

 

(A member who declares an OSI will be able to speak on the item, but will be required to leave the meeting for the vote).

 

i.   Updating of Declarations of Interest for the Code of Conduct

 

4.   ELECTION OF VICE CHAIRMAN 

5.  ELECTION OF OFFICERS TO COMMITTEES

    Finance and Policy Committee

               Village Hall Committee

               KALC

               Police Committees

               Nature Conservation Forum

               Planning Committee

               Any other Committees requested by Councillors

              

6.         DELEGATION OF RESPONSIBILITIES

             Annual Review of all Parish Council Paperwork - August             

             Six Monthly Review of Fixed Assets – August

                                                                             March

             Six Monthly Risk and Financial Risk Assessment – August        

                                                                                                March

             Internal Parish Council Audit – August

             Finance

             Annual Review of Insurance Arrangements – On Receipt of Policy

             Weekly Safety Check – MUGA and Youth Shelter

             Annual Inspection of MUGA and Youth Shelter

             Councillors responsible for Website
             

7.       PUBLIC INTERVAL

 

8.       PLAN-IT-ASHFORD

 

9.       ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

 

10.          MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES

             Items for discussion only.  No decisions can be made under this heading. 

 

11.       CORRESPONDENCE

             Arrangements for dealing with Parish Council Post and Emails            

             Storage of Post and Emails

                          

12.          FINANCE AND GENERAL COUNCIL BUSINESS           

              Accounts to be paid

              Bank Balance

              Adoption of Internally Audited Accounts and review and completion of associated paperwork

               Review of Statement of Internal Control

               Review of the Effectiveness of the Internal Auditor

               Storage of Parish Council Documents  

             Bus Shelter

             Public Footpath AW166

             Litter Bins

            

13.          INSURANCE

               Renewal of Insurance for Year 2013 2014

               Self Insurance of Parish Council Assets

  

14.       FUTURE OF YOUTH PROJECT

 

15.       VILLAGE FETE AND GARDEN COMPETITION

 

16.       RISK ASSESSMENT/RISK INSPECTION

            Update on progress of items needing attention following Risk Assessment    

    

17.        PLANNING

             Any applications received by the date of this agenda will be attached.         

 

               Storage of Planning Applications

              

18.          FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS

                            Items for discussion only.  No decisions can be made under this heading.

                                                                                                                                                   Clerk

25 April 2013