MARCH 2013 PARISH COUNCIL
MINUTES 116 Page 530
Minutes of the Ordinary Parish Council Meeting
held at The Bluebell Centre, Hothfield,
on Monday 11 March 2013 at 7.00 pm
[ DRAFT - to be formally accepted at next meeting ]
Mr L Krause (chair), Mrs D Hogben, Mrs P Sutcliffe, Mrs E Turner, Mr J Collins, Mr M Cook, Mr P Howard, Mr B Saxon.
Mr D Beckley, Community Warden
|PARISH CLERK:||Mrs J Batt|
|MEMBERS OF THE PUBLIC:
There was one Member of the Public present for part of the meeting.
1. APOLOGIES FOR ABSENCE
An Apology for Absence has been received from Mr D Parker (prior engagement), PCSO Peel and Borough Councillor Robey
2. DECLARATIONS OF INTEREST
Declarations of Pecuniary Interest
There were no Declarations of Pecuniary Interest.
Declarations of Significant Interest
There were no Declarations of Significant Interest.
i) Updating of Declarations of Interest for the Code of Conduct
Councillors are reminded that they should update their Declarations of Interest with the Monitoring Officer if necessary.
3. PUBLIC INTERVAL
The meeting was opened to the Members of the Public present from 7.03 to 7.12 for questions and comment.
4. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
Minutes 115 were accepted and it was unanimously agreed that Mr Krause should sign them as a true record of the meeting.
Proposed Mr Collins Mr Saxon
5. MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES
The Clerk contacted EDF who were not prepared to change our quarterly payment.
They advised us to read the meter ourselves each quarter to ensure we pay the correct amount. The Clerk will email councillors when she received the quarterly request for payment and arrange for the meter to be read.
6. CORRESPONDENCE AND OTHER GENERAL COUNCIL BUSINESS
HMRC re paying electronically
Kent Men of Trees
Came & Co
Clerk and Councils Direct
KALC Agenda for 20.03.13
ABC re New Recycling and Refuse collection services
Mrs I Deeley
The Clerk was asked to contact the voluntary litter pickers and ask whether they would be prepared to clear the complete length of Coach Drive.
Councillors agreed to ask an officer from ABC to the APM to discuss the new recycling and refuse services in the borough which take effect from 1 April.
Update on issues arising during discussion with PCSO Christine Peel
Nothing to report.
Mr Collins reported that DATA tooling quoted him £150 to brace the bottom panels of the bus shelter to try and alleviate the problem of youths annoying local residents by constantly kicking the panels.
Resolution: Councillors unanimously agreed that Mr Collins should ask DATA Tooling to complete the work as soon as possible.
Proposed Mr Howard Seconded Mrs Hogben
Public Footpath AW166
Councillors would like a site meeting with the landowner to discuss the possibility of a Permissive Path across his land. Mr Howard will contact him to arrange a date.
Depending on the outcome of a site meeting we will ask the landowner to attend the May meeting to discuss this further with the full council.
The following payments were omitted from the minutes in error as the cheques were written outside of a meeting by councillors with the verbal agreement of all other councillors:-
Mr P Howard £25.74 – Diamond Jubilee expenses
Mr H Grenfell Banks £39.00 – Diamond Jubilee expenses
KCC £350.44 – Diamond Jubilee expenses
Mr H Grenfell Banks £800.00 - Newsletter
Mr K Marden £72.80 – Salary December
Accounts to be Paid
Resolution: Councillors unanimously agreed to pay the above accounts.
Proposed Mr Collins Seconded Mrs Sutcliffe
Bank Balance per Cash Book Balance at Bank
Councillors agreed to carry the money earmarked for a Halloween Party forward
in case a party is arranged in 2013.
8. FUTURE OF YOUTH PROJECT
Mrs Sutcliffe has been in contact with the Area Youth Officer for the South East and
he has arranged for the Youth Tutor from the North School to work with Mr Barnes and
get the Youth Club re-established. The Area Youth Officer for Ashford told
Mrs Sutcliffe that the Club was going re-open last Friday and run bi-weekly with the
support of the Community Warden and PCSO. Mrs Sutcliffe did not think it ran last week
and said she would contact the Area Officer to find out what was happening if she
did not hear from them.
A resident of Hothfield has offered to help with the Club on a voluntary basis. She is CRB
checked and can start immediately. We need more volunteers as the village should be able
to sustain the club.
The current funding comes to an end in the summer and we will have to look at ways of
funding the club if we wish it to stay open. It has been suggested that we
could combine funding and resources with neighbouring parishes.
Mrs Sutcliffe investigated the youth activities run by the Police and found that they do
not run any activities in this area.
Mr Krause thanked Mrs Sutcliffe for all her work with the Youth Project.
9. VILLAGE FETE AND GARDEN COMPETITION
Mr Howard updated councillors on the progress of the arrangements for the Fete and
Garden Competition. Mr George Sainsbury and a volunteer gardener from Godinton
House will judge the competition on 8 June. If anyone is interested in helping with the
Fete they were asked to volunteer as soon as possible.
10. RISK ASSESSMENT/RISK INSPECTION
The only issues of concern are the lack of warning signs in the Village Hall and the
condition of the surface of the MUGA. The Clerk will email the Risk Assessment to
Please see attached list.
An officer from Ashford Borough Council will attend the April meeting along with Borough Council Robey to explain this to councillors.
13. FORUM FOR EXCHANGE OF INFORMATION BETWEEEN COUNCILLORS
A date needs to be arranged for the APM.
A councillor reported that she had been approached by a resident about the parking problems
in Tufton Road. Ashford Borough Council is aware of this issue and solutions considered.
The Clerk was asked to report the overhanging hedges along Station Road from the A20 to
A quiz to raise money for the Village Hall has been arranged for 27 April. Councillors
were asked to support the event.
There being no further business the meeting closed at 9.00 pm.
HOTHFIELD PARISH COUNCIL
PLANNING APPLICATION RECORD
12/00212/AS Hall Farm, Little Chart Road, Hothfield, Ashford, TN26 1EX
The conversion of a stable block to extend the existing dwelling,
alterations to outbuilding including the provision of a new pitched
roof for use as a domestic garage, workshop and store. The erection
of new stable block/hay barn, the removal of redundant agricultural
buildings and change of use of land to residential curtilage
Parish Council: Support
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