Hothfield Parish Council

...in the rustic heart of Kent


JULY 2013 PARISH COUNCIL
MEETING MINUTES

MINUTES 119                                                    Page 547

Minutes of the Ordinary Parish Council Meeting

held at The Bluebell Centre, Hothfield,

on Wednesday 3 July 2013 at 7.00 pm

[ DRAFT - to be formally accepted at next meeting ]

PRESENT:  

Mr L Krause (chair), Mrs D Hogben, Mrs P Sutcliffe, Mr M Cook, Mr P Howard, Mr D Parker. 

Mr S Cole and Mr I Grundy, ABC Planning Department 

PARISH CLERK: Mrs J Batt
BOROUGH COUNCILLOR: Mr D Robey
COUNTY COUNCILLOR: --
MEMBERS OF THE PUBLIC:

There were no Members of the Public present

1.      APOLOGIES FOR ABSENCE

An Apology for Absence was received from PCSO Peel and Community Warden, Mr D Beckley

 

2.       DECLARATIONS OF INTEREST

Declarations of Pecuniary Interest

There were no Declarations of Pecuniary Interest.

 

Declarations of Significant Interest

There were no Declarations of Significant Interest.

i)    Updating of Declarations of Interest for the Code of Conduct

                  Councillors are reminded that they should update their Declarations of Interest

                  with the Monitoring Officer if necessary.

 

3.       CO-OPTION OF PARISH COUNCILLOR

The 2 applicants were unable to attend the meeting so this item has been deferred until September.

 

4.      PLAN-IT-ASHFORD

Councillors discussed Plan-It-Ashford with Mr Cole and Mr Grundy and several proposals for improvements to Hothfield were discussed.

 

Ashford Borough Council is very keen to include the views of the residents in any future plans for development, or other projects suggested for the parish and it was agreed that the Parish Council would work with ABC to        produce a presentation on the aims of Plan-It-Ashford, which will be presented to residents at a public meeting to be held in the autumn.  This meeting will be followed by 6 managed meetings/workshops involving as cross section of residents, so that the proposed improvements can be discussed in greater detail and the views of the residents taken into consideration when any final plans are prepared.

 

5.    PUBLIC INTERVAL

There were no Members of the Public Present.

 

6.     ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

 Minutes 118 were accepted and it was unanimously agreed that Mr Krause should sign them as a true record of the meeting.

  

         Proposed  Mr Parker                 Seconded  Mrs Hogben

 

7.     MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES

Under Agenda Item 8, The Kent Children and Families Network should read The Kent Children’s Fund Network 

8.     CORRESPONDENCE AND OTHER GENERAL COUNCIL BUSINESS

 KALC Agenda for 03.07.13 and Minutes of Meeting held 22.05.13

 Glasdon

J Parkers wholesale

Pilgrims Matters

ABC Chairman’s Report of the Parish Forum held 24.04.13

Clerk and Councils Direct

 

         Email Correspondence

             Mr Krause did not bring any emails to the attention of the meeting.

 

           Chairman’s Update

           Mr Krause reported that the Hothfield Regeneration Task Group has now been

             officially set up, and is in the process of discussing possible projects to be undertaken

             in Hothfield.

 

             A Scoping Report is being compiled for the proposed toilet refurbishment.

        

             Arrangements for August

           The Parish Council will only meet if there any planning applications to discuss.

 

           Councillors gave the Clerk permission to draw the salary cheques during August.   

    

9.       FINANCE

            Accounts to be Paid

PAYEE

DETAILS

NET

£

VAT

£

GROSS

£

Mrs J Batt

Salary and Expenses

203.39

 

    203.39

Mr K Marden

Salary

  73.00

 

      73.00

The Post Office

Income Tax

237.20

 

    237.20

EDF

Electricity - MUGA

    6.91

 

        6.91

Clive Stanley

Webmaster Services

198.00

 

    198.00

Mrs P Sutcliffe

Garden Competition Expenses

100.00

 

    100.00

TOTAL

 

818.50

 

    818.50

           

            Resolution:  Councillors unanimously agreed to pay the above accounts.         

           

            Proposed Mr Parker                    Seconded  Mr Howard

 

            Bank Balance per Cash Book 02.07.13                    Balance at Bank  

Parish Council Opening Balance

  23573.72

 

PC Reserve A/C

   26561.86

Youth Account Opening Balance

    4330.28

 

Less u/c cheques

     1217.12

 

  27904.00

 

 

   25344.74

Add Parish Council Receipts

   6220.35

 

PC Current A/C

       100.00

Add Youth Project Receipts

         0.87

 

Y Current A/C

     3306.11

 

  34125.22

 

Y Reserve A/C

     1025.04

Less Parish Council Expenses

    4349.33

 

 

   29775.89

 

  29775.89

 

 

 

 

            Earmarked Funds 

 

O Balance

June

C Balance

MUGA EDF

     3941.81

  -6.91

    3934.90

Youth Activities  KCC Grant (Primary) –  R King

  

     1100.00

 

  

    1100.00

Youth Activities KCC MUGA Grant for ESA

     

     1515.00                                          

 

     

    1515.00                                          

Wealden Wheels

           NIL

 

           NIL

Road Sweeping – Salary/Tax              

     2487.04   

-144.80

    2342.26

Churchyard Grass

           NIL

 

           NIL

Donation to Hospice  250

           NIL

 

           NIL

Bus Shelter

       600.00

 

       600.00

Garden Competition

       197.40

100.00

         97.40

Hothfield History Society

           NIL

 

           NIL

Village Projects

     1200.00

 

     1200.00

Halloween Party

       100.00

 

       100.00

Diamond Jubilee a/c

       947.00

 

       947.00

Contingency P Toilets

     2000.00

 

     2000.00

Salt Bin

       350.00

 

       350.00

TOTAL

   14438.25

 -76.00

   14362.25

 

              Clerk’s Hours

           The Clerk was asked to leave the room whilst a discussion on the number of hours she

           is employed by the council were discussed.

 

           Resolution:  Councillors unanimously agreed to increase the Clerk’s hours to

         20 per month.

 

10.    FUTURE OF YOUTH PROJECT

Mrs Sutcliffe reported that she had sent a detailed report of the problems experienced over the past few months to the Big Lottery and the representative had replied saying he wanted an updated budget breakdown, a copy of the SLA, so that he can see exactly what Hothfield Parish Council’s role has been in the project and he also wants to discuss funding an assistant.  The three year project officially ends in July and Mrs Sutcliffe is  not sure how the final account will look at the end of this project and whether the Big Lottery will allow us to keep with any excess funds to enable us to continue with the project.

 

Since the last meeting Mrs Sutcliffe has met with Mr Rozamann, the Area Manager of The Kent Children’s Fund Network who is paid by the Kent Youth Service, at the Village Hall, to explain the history of the project.  Mr Rozamann decided to run the club himself initially, with the help of 2 assistants from the Kent Youth Service, weekly, for 8 weeks to enable him to assess which of the youth workers would be the most suitable to work with the members.  Two young people attended the first session held by Mr Rozamann although that number has now risen to 6.

          

11.    VILLAGE FETE AND GARDEN COMPETITION

The Fete and Garden Competition were both a great success.

 

The judges were very impressed with the standard of all the gardens they saw.                         

 

The Members of the Parish Council thanked Mr Howard, Mrs Hogben and all the members of the Fete Committee who organised the event and everyone who helped, both before and during the event.

 

The Clerk was asked to write and thank Mrs Thomas and Mr Sainsbury for judging the competition.

 

The Kentish Express hope to publish some pictures of the winner of the Best Garden and The Best Garden design in a future edition.

 

12.       RISK ASSESSMENT/RISK INSPECTION

Mr Parker will complete a Risk Inspection in time for the September meeting.

 

13.          PLANNING

                  Please see attached.

 

14.      FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS    

The new parking area in Tufton Road needs weeding.

 

The Clerk was asked to speak to ABC and ask the Housing Department to clarify the fact, to the residents in Tufton Road and Beech Drive that the new parking area is a public parking area and not purely for residents in the immediate vicinity.

            

There being no further business the meeting closed at 9.00 pm.

 


 

HOTHFIELD PARISH COUNCIL

 

PLANNING APPLICATION RECORD

 

2013

JULY 2013

 

13/00531/AS     Hall Farm, Little Chart Road, Hothfield, Ashford, Kent TN26 1EX

                                  Change of use of land for the keeping of horses and construction of a

                                  riding arena adjacent to existing stables on land at Hall Farm

                                  Parish Council:  Support

 

                                

 

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15.07.2013 Updated
 2013 Hothfield Parish Council