JULY 2013 PARISH COUNCIL
MINUTES 119 Page 547
Minutes of the Ordinary Parish Council Meeting
held at The Bluebell Centre, Hothfield,
on Wednesday 3 July 2013 at 7.00 pm
[ DRAFT - to be formally accepted at next meeting ]
Mr L Krause (chair), Mrs D Hogben, Mrs P Sutcliffe, Mr M Cook, Mr P Howard, Mr D Parker.
Mr S Cole and Mr I Grundy, ABC Planning Department
|PARISH CLERK:||Mrs J Batt|
|BOROUGH COUNCILLOR:||Mr D Robey|
|MEMBERS OF THE PUBLIC:||
There were no Members of the Public present
1. APOLOGIES FOR ABSENCE
An Apology for Absence was received from PCSO Peel and Community Warden, Mr D Beckley
2. DECLARATIONS OF INTEREST
Declarations of Pecuniary Interest
There were no Declarations of Pecuniary Interest.
Declarations of Significant Interest
There were no Declarations of Significant Interest.
i) Updating of Declarations of Interest for the Code of Conduct
Councillors are reminded that they should update their Declarations of Interest
with the Monitoring Officer if necessary.
3. CO-OPTION OF PARISH COUNCILLOR
The 2 applicants were unable to attend the meeting so this item has been deferred until September.
Councillors discussed Plan-It-Ashford with Mr Cole and Mr Grundy and several proposals for improvements to Hothfield were discussed.
Ashford Borough Council is very keen to include the views of the residents in any future plans for development, or other projects suggested for the parish and it was agreed that the Parish Council would work with ABC to produce a presentation on the aims of Plan-It-Ashford, which will be presented to residents at a public meeting to be held in the autumn. This meeting will be followed by 6 managed meetings/workshops involving as cross section of residents, so that the proposed improvements can be discussed in greater detail and the views of the residents taken into consideration when any final plans are prepared.
5. PUBLIC INTERVAL
There were no Members of the Public Present.
6. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
Minutes 118 were accepted and it was unanimously agreed that Mr Krause should sign them as a true record of the meeting.
Proposed Mr Parker Seconded Mrs Hogben
7. MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES
Under Agenda Item 8, The Kent Children and Families Network should read The Kent Children’s Fund Network
8. CORRESPONDENCE AND OTHER GENERAL COUNCIL BUSINESS
KALC Agenda for 03.07.13 and Minutes of Meeting held 22.05.13
J Parkers wholesale
ABC Chairman’s Report of the Parish Forum held 24.04.13
Clerk and Councils Direct
Mr Krause did not bring any emails to the attention of the meeting.
Mr Krause reported that the Hothfield Regeneration Task Group has now been
officially set up, and is in the process of discussing possible projects to be undertaken
A Scoping Report is being compiled for the proposed toilet refurbishment.
Arrangements for August
The Parish Council will only meet if there any planning applications to discuss.
Councillors gave the Clerk permission to draw the salary cheques during August.
Accounts to be Paid
Resolution: Councillors unanimously agreed to pay the above accounts.
Proposed Mr Parker Seconded Mr Howard
Bank Balance per Cash Book 02.07.13 Balance at Bank
The Clerk was asked to leave the room whilst a discussion on the number of hours she
is employed by the council were discussed.
Resolution: Councillors unanimously agreed to increase the Clerk’s hours to
20 per month.
10. FUTURE OF YOUTH PROJECT
Mrs Sutcliffe reported that she had sent a detailed report of the problems experienced over the past few months to the Big Lottery and the representative had replied saying he wanted an updated budget breakdown, a copy of the SLA, so that he can see exactly what Hothfield Parish Council’s role has been in the project and he also wants to discuss funding an assistant. The three year project officially ends in July and Mrs Sutcliffe is not sure how the final account will look at the end of this project and whether the Big Lottery will allow us to keep with any excess funds to enable us to continue with the project.
Since the last meeting Mrs Sutcliffe has met with Mr Rozamann, the Area Manager of The Kent Children’s Fund Network who is paid by the Kent Youth Service, at the Village Hall, to explain the history of the project. Mr Rozamann decided to run the club himself initially, with the help of 2 assistants from the Kent Youth Service, weekly, for 8 weeks to enable him to assess which of the youth workers would be the most suitable to work with the members. Two young people attended the first session held by Mr Rozamann although that number has now risen to 6.
11. VILLAGE FETE AND GARDEN COMPETITION
The Fete and Garden Competition were both a great success.
The judges were very impressed with the standard of all the gardens they saw.
The Members of the Parish Council thanked Mr Howard, Mrs Hogben and all the members of the Fete Committee who organised the event and everyone who helped, both before and during the event.
The Clerk was asked to write and thank Mrs Thomas and Mr Sainsbury for judging the competition.
The Kentish Express hope to publish some pictures of the winner of the Best Garden and The Best Garden design in a future edition.
12. RISK ASSESSMENT/RISK INSPECTION
Mr Parker will complete a Risk Inspection in time for the September meeting.
Please see attached.
14. FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS
The new parking area in Tufton Road needs weeding.
The Clerk was asked to speak to ABC and ask the Housing Department to clarify the fact, to the residents in Tufton Road and Beech Drive that the new parking area is a public parking area and not purely for residents in the immediate vicinity.
There being no further business the meeting closed at 9.00 pm.
HOTHFIELD PARISH COUNCIL
PLANNING APPLICATION RECORD
13/00531/AS Hall Farm, Little Chart Road, Hothfield, Ashford, Kent TN26 1EX
Change of use of land for the keeping of horses and construction of a
riding arena adjacent to existing stables on land at Hall Farm
Parish Council: Support
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