Hothfield Parish Council

...in the rustic heart of Kent


JANUARY 2013 PARISH COUNCIL
MEETING MINUTES

MINUTES 114                                                    Page 521

Minutes of the Ordinary Parish Council Meeting

held at The Bluebell Centre, Hothfield,

on Monday 14 January 2013 at 7.00 pm

[ DRAFT - to be formally accepted at next meeting ]

PRESENT:  

Mr L Krause (chair), Mrs D Hogben, Mrs P Sutcliffe, Mr J Collins, Mr M Cook, Mr P Howard and Mr D Parker, Mr B Saxon. following co-option. 

Mr D Beckley, Community Warden

PARISH CLERK: Mrs J Batt
BOROUGH COUNCILLOR: Mr D Robey
MEMBERS OF THE PUBLIC:

There were no Members of the Public present.

1.    APOLOGIES FOR ABSENCE

An Apology for Absence was received from Mrs Turner, Councillor D Robey and PCSO Christine Peel.

 

The Clerk was asked to contact Christine Peel and ask her to attend the next meeting, or to arrange a separate meeting if she is unable to do so.

 

2.       DECLARATIONS OF INTEREST

Declarations of Pecuniary Interest

There were no Declarations of Pecuniary Interest.

 

Declarations of Significant Interest

There were no Declarations of Significant Interest.

 

i)   Updating of Declarations of Interest for the Code of Conduct

                  Councillors are reminded that they should update their Declarations of Interest

                  with the Monitoring Officer if necessary.

 

3.      CO-OPTION OF PARISH COUNCILLOR

An application for the vacant position of Parish Councillor was received during the recess, from Mr Brian Saxon.  Mr Saxon confirmed that he had read the information sent to him by the Clerk and was eligible to hold the position of Parish Councillor.

 

Mr Collins proposed Mr Saxon for the vacant position of Parish Councillor seconded by Mr Howard.                                 Unanimous

 

Mr Saxon filled in his Declaration of Acceptance of Office and took a Notification of Pecuniary Interests form to fill in and return to the Monitoring Officer at ABC.

 

4.    PUBLIC INTERVAL

There were no Members of the Public present.

5.    ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

Minutes 113 were accepted and it was unanimously agreed that Mr Krause should sign them as a true record of the meeting.

  

         Proposed  Mrs Sutcliffe            Seconded  Mr Collins                           

6.    MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES

There were no Matters Arising not covered on the agenda.

 

7.    CORRESPONDENCE AND OTHER GENERAL COUNCIL BUSINESS

 English Rural

 Wealdon Wheels

 Glasdon

 Goldwyn School

 ABC re Parish Forum 24.10.12   

 ABC – Plan-It Ashford: Planning our future together

 South East Water

 KALC Agenda for 09.01.13

 Pilgrims Hospice

 ROSPA

 Mrs Grimmette

 Mrs Andrews re Waterfall Road

 EDF

 Mr Patten

 

The Clerk was asked to refer the contents of Mrs Grimette’s letter to the Public Rights of Way Officer and KHS.

 

Email Correspondence

The Clerk brought the attention of councillors present to the email from Came & Co regarding Increased Frequency in Public Liability Claims.  Mr Collins will check the MUGA area weekly and note his findings in a book which will be brought to Parish Council meetings for signature.

 

MUGA Lights

Mr Howard reported that he had replaced the broken bulbs.  Following discussion, it was unanimously agreed not to replace the broken bulb covers.

 

8.       FINANCE

            Accounts to be Paid

PAYEE

DETAILS

NET

£

VAT

£

GROSS

£

The Post Office

Income Tax

    170.80

 

    170.80

Mrs J Batt

Salary

Expenses

   310.14

     75.17

 

  

    385.31

Mr K Marden

Salary

     72.80

 

      72.80

Mrs P Sutcliffe

Prizes for Garden Competition

     60.00

 

      60.00

Mr C Stanley

Webmaster Services

   137.50

 

    137.50

Mr P Howard

Bulbs for MUGA

     38.25

 7.65

      45.90

KCC

Rent for Bluebells Oct – Dec 12

      60.00

 

      60.00

TOTAL

 

    924.66

 7.65

    932.31

           

            Resolution:  Councillors unanimously agreed to pay the above accounts.                

            Proposed Mr Parker                              Seconded  Mr Collins

 

            Bank Balance per Cash Book                                       Balance at Bank   

Parish Council Opening Balance

  21039.68

 

PC Reserve A/C

   24553.95

Youth Account Opening Balance

    2982.30

 

Less u/c Cheques

       170.80

 

  24021.98

 

 

   24383.15

Add Parish Council Receipts

  13074.74

 

PC Current A/C

       100.00

Add Youth Project Receipts

    4815.77

 

Y Current A/C

     3622.45

 

  41912.49

 

Y Reserve A/C

     1022.32

Less Parish Council Expenses

    9581.19

 

Bank Charges tbr

         50.08

Less Youth Project Expenses

    3153.30

 

 

 

  29178.00

 

 

   29178.00

           

            Earmarked Funds  

 

O Balance Jan

+/- Dec/Jan

C Balance Jan

MUGA EDF

              3980.06

           -38.25

             3941.81

Youth Activities  KCC Grant (Primary) –  R King

            

              1100.00

 

 

             1100.00

Youth Activities KCC MUGA Grant for ESA

        

              1515.00

 

 

             1515.00

Wealden Wheels

                    NIL

 

                  NIL

Road Sweeping - Salary

              1599.52

         -145.60

             1453.92

Churchyard Grass

                    NIL

 

                    NIL

Donation to Hospice

                    NIL

 

                    NIL

Bus Shelter

                400.00

 

                400.00

Garden Competition

                157.40

           -60.00

                  97.40

Hothfield History Society

                    NIL

 

                    NIL

Village Hall Costs

                800.00         

 

                800.00         

Halloween Party

                100.00

 

                100.00

Diamond Jubilee a/c

                947.00

 

                947.00

TOTAL

            10598.98

         -243.85

           10355.13

 

A suggestion from Mr Patten that the Parish Council hand £1515.00, money received from KCC for Extended School Activities, back to the Hothfield Parents Support Group was discussed.  Some months ago it was agreed that this money would be used to make contributions to activities at the Bluebell Centre if a request was received by the Parish Council.  Mrs Sutcliffe will contact Mrs Parker’s replacement to discuss this.  Councillors agreed not to transfer the money to the Parent’s Support Group                                                                 

 

9.     BUDGET 2013/2014 AND SETTING OF PRECEPT FOR 2013/2014

Following correspondence from ABC, councillors reviewed the precept and The Finance and Policy Working Group will prepare a budget for the next meeting.

 

RESOLUTION:  Councillors unanimously agreed to maintain the precept for 2013/2014 at £9500.00

 

10.       RISK ASSESSMENT/RISK INSPECTION

           Nothing to report. 

 

11.    PLANNING COMMITTEE TERMS AND CONDITIONS

           To be removed from future agendas.                                                                                      

 

12.      PLANNING

                  No applications received this month.

  

13.    FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS

             It was agreed that Councillor Hogben, Cook, Howard and Saxon should form a

             Fete Committee and invite other interested parties to join.  The decision as to whether or

             not to hold a Garden Competition again will be taken once the Fete Committee has decided

             on a suitable date.

 

             The new councillors were asked to write a short article about themselves for the

             Hothfield Newsletter.  Mrs Hogben agreed to write for the February edition.

 

             Mrs Sutcliffe updated councillors on the progress of the Youth Project.  Mr Elliot has

             now left and Mr Ian Brooks has taken over as leader.  This item will be included on the

             next agenda to allow councillors to discuss the way forward, as the initial 3 year

             project ends in the summer.

            

There being no further business the meeting closed at 8.45 pm.

 

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22.01.2013 Updated
 2013 Hothfield Parish Council