JANUARY 2013 PARISH COUNCIL
MINUTES 114 Page 521
Minutes of the Ordinary Parish Council Meeting
held at The Bluebell Centre, Hothfield,
on Monday 14 January 2013 at 7.00 pm
[ DRAFT - to be formally accepted at next meeting ]
Mr L Krause (chair), Mrs D Hogben, Mrs P Sutcliffe, Mr J Collins, Mr M Cook, Mr P Howard and Mr D Parker, Mr B Saxon. following co-option.
Mr D Beckley, Community Warden
|PARISH CLERK:||Mrs J Batt|
|BOROUGH COUNCILLOR:||Mr D Robey|
|MEMBERS OF THE PUBLIC:||
There were no Members of the Public present.
1. APOLOGIES FOR ABSENCE
An Apology for Absence was received from Mrs Turner, Councillor D Robey and PCSO Christine Peel.
The Clerk was asked to contact Christine Peel and ask her to attend the next meeting, or to arrange a separate meeting if she is unable to do so.
2. DECLARATIONS OF INTEREST
Declarations of Pecuniary Interest
There were no Declarations of Pecuniary Interest.
Declarations of Significant Interest
There were no Declarations of Significant Interest.
i) Updating of Declarations of Interest for the Code of Conduct
Councillors are reminded that they should update their Declarations of Interest
with the Monitoring Officer if necessary.
3. CO-OPTION OF PARISH COUNCILLOR
An application for the vacant position of Parish Councillor was received during the recess, from Mr Brian Saxon. Mr Saxon confirmed that he had read the information sent to him by the Clerk and was eligible to hold the position of Parish Councillor.
Mr Collins proposed Mr Saxon for the vacant position of Parish Councillor seconded by Mr Howard. Unanimous
Mr Saxon filled in his Declaration of Acceptance of Office and took a Notification of Pecuniary Interests form to fill in and return to the Monitoring Officer at ABC.
4. PUBLIC INTERVAL
There were no Members of the Public present.
5. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
Minutes 113 were accepted and it was unanimously agreed that Mr Krause should sign them as a true record of the meeting.
Proposed Mrs Sutcliffe Seconded Mr Collins
6. MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES
There were no Matters Arising not covered on the agenda.
7. CORRESPONDENCE AND OTHER GENERAL COUNCIL BUSINESS
ABC re Parish Forum 24.10.12
ABC – Plan-It Ashford: Planning our future together
South East Water
KALC Agenda for 09.01.13
Mrs Andrews re Waterfall Road
The Clerk was asked to refer the contents of Mrs Grimette’s letter to the Public Rights of Way Officer and KHS.
The Clerk brought the attention of councillors present to the email from Came & Co regarding Increased Frequency in Public Liability Claims. Mr Collins will check the MUGA area weekly and note his findings in a book which will be brought to Parish Council meetings for signature.
Mr Howard reported that he had replaced the broken bulbs. Following discussion, it was unanimously agreed not to replace the broken bulb covers.
Accounts to be Paid
Resolution: Councillors unanimously agreed to pay the above accounts.
Proposed Mr Parker Seconded Mr Collins
Bank Balance per Cash Book Balance at Bank
A suggestion from Mr Patten that the Parish Council hand £1515.00, money received from KCC for Extended School Activities, back to the Hothfield Parents Support Group was discussed. Some months ago it was agreed that this money would be used to make contributions to activities at the Bluebell Centre if a request was received by the Parish Council. Mrs Sutcliffe will contact Mrs Parker’s replacement to discuss this. Councillors agreed not to transfer the money to the Parent’s Support Group
9. BUDGET 2013/2014 AND SETTING OF PRECEPT FOR 2013/2014
Following correspondence from ABC, councillors reviewed the precept and The Finance and Policy Working Group will prepare a budget for the next meeting.
RESOLUTION: Councillors unanimously agreed to maintain the precept for 2013/2014 at £9500.00
10. RISK ASSESSMENT/RISK INSPECTION
Nothing to report.
11. PLANNING COMMITTEE TERMS AND CONDITIONS
To be removed from future agendas.
No applications received this month.
13. FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS
It was agreed that Councillor Hogben, Cook, Howard and Saxon should form a
Fete Committee and invite other interested parties to join. The decision as to whether or
not to hold a Garden Competition again will be taken once the Fete Committee has decided
on a suitable date.
The new councillors were asked to write a short article about themselves for the
Hothfield Newsletter. Mrs Hogben agreed to write for the February edition.
Mrs Sutcliffe updated councillors on the progress of the Youth Project. Mr Elliot has
now left and Mr Ian Brooks has taken over as leader. This item will be included on the
next agenda to allow councillors to discuss the way forward, as the initial 3 year
project ends in the summer.
There being no further business the meeting closed at 8.45 pm.
© 2013 Hothfield Parish Council
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