SEPTEMBER 2012 PARISH COUNCIL
MINUTES 111 Page 507
Minutes of the Ordinary Parish Council Meeting
held at The Bluebell Centre, Hothfield,
on Monday 10 September 2012 at 7.00 pm
[ DRAFT - to be formally accepted at next meeting ]
Mr L Krause (chair), Mrs P Sutcliffe, Mrs E Turner, Mr J Collins, Mr P Howard and Mr D Parker (joined meeting late due to prior appointment)
|PARISH CLERK:||Mrs J Batt|
|MEMBERS OF THE PUBLIC:||
There was 1 Members of the Public present for part of the meeting.
Prior to the meeting a letter of resignation was received from Mr Paul Eckersley, to take place with immediate effect.
1. APOLOGIES FOR ABSENCE
An Apology for Absence was received from Mr D Beckley and Borough Councillor Robey.
No Apology for Absence was received from Mr J Patel.
2. CO-OPTION OF PARISH COUNCILLOR
An application for the vacant position of Parish Councillor was received during the Summer recess, from Mrs Diane Hogben.
Mrs Hogben confirmed that she had read the information sent to her by the Clerk and was eligible to hold the position of Parish Councillor.
Mr Howard proposed Mrs Hogben for the vacant position of Parish Councillor seconded by Mr Collins. Unanimous
Mrs Hogben filled in her Declaration of Acceptance of Office and took a Notification of Pecuniary Interests form to fill in and return to the Monitoring Officer at ABC, within 28 days.
3. DECLARATIONS OF INTEREST
Declarations of Pecuniary Interest
There were no Declarations of Pecuniary Interest.
Declarations of Significant Interest
There were no Declarations of Significant Interest.
i) Updating of Declarations of Interest for the Code of Conduct
Councillors are reminded that they should update their Declarations of Interest
with the Monitoring Officer if necessary.
4. PUBLIC INTERVAL
The Member of the Public present had no questions or comments to make.
5. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
Minutes 110 were accepted and it was unanimously agreed that Mr Krause should sign them as a true record of the meeting.
Proposed Mrs Sutcliffe Seconded Mr Collins
6. MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES
There were no Matters for Report that were not covered on the agenda.
7. UPDATE ON HOTHFIELD REGENERATION PROJECT
Mr Krause updated Councillors on the last meeting at ABC during Planning. The next meeting is due to be held on 8 October.
8. CORRESPONDENCE AND OTHER GENERAL COUNCIL BUSINESS
Urban Sites Infrastructure Development Plan Document – Main Modification
ABC Ashford Local Plan
ABC Plan-It Ashford: Planning our Future together
South East Water
KALC Minutes of Meeting held 18.07.12
KCC The Definitive Map and Statement of Public Rights of Way County of Kent
ABC re Mayors Charity Dinner
Mr Krause did not bring any emails to the attention of councillors present.
Adoption of Externally Audited Accounts
The Clerk reported that the accounts had been returned from the Audit Commission with no matters arising.
A copy of the annual return was posted on the notice board in line with the regulations.
Resolution: Councillors unanimously agreed to adopt the Externally Audited Accounts
Proposed: Mr Collins Seconded: Mr Howard
Mr Parker arrived at this point
Hothfield Youth Project
Mrs Sutcliffe reported on the project to date.
Due to a fall in numbers during the last academic year and the cancellation of a couple of activities, we currently have more money in the account than we should have at this stage of the project. The number of young people attending has now increased by 5, due to the fact that the 5 are now at secondary school and therefore eligible to take part in the project . Mrs Sutcliffe is in the process of submitting a report to the Big Lottery.
Diamond Jubilee Celebrations – Final Report
We have not received the final account from Mr Eckersley. The Clerk will contact him and ask him to send it as soon as possible.
Health and Safety Policy
Deferred to next meeting.
Update Financial Regulations
Resolution: Councillors unanimously agreed not to update the Financial Regulations.
Mrs Sutcliffe reported that the Youth Shelter has been damaged. Mr Collins will contact DATA Tooling and ask them to weld it as a matter of urgency, as councillors consider it to be a health and safety issue.
The Digley Report has been received and was circulated to councillors.
Mr Parker will complete the Risk Assessment and forward it to the Clerk by 30 September, in time for the Auditors visit in October.
Annual Review of Paperwork
Mr Krause reviewed the paperwork on behalf of the Finance and Policy Committee and made no comment on any documents other than the Health and Safety Policy, see above and the Planning Committee Terms and Conditions, see below.
Accounts Paid during August Recess
Following the unanimous agreement of councillors at the July meeting of the Parish Council the following accounts were paid during the August recess:-
Mrs J Batt salary £155.07
Mr K Marden salary £72.80
Accounts to be Paid
Resolution: Councillors unanimously agreed to pay the above accounts.
Proposed Mr Collins Seconded Mr Parker
Bank Balance per Cash Book Balance at Bank
10. STANDING ORDERS/PROCEDURES
During a lively exchange, the chairman rejected the current Terms of Reference for The Planning Committee.
It was unanimously agreed to include the Terms of Reference for the Planning Committee as a substantive item on the next agenda.
Please see attached list.
12. FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS
Repairs to the MUGA lights will be included on the next agenda.
The Clerk was asked to report Bears Lane to KHS again.
Mrs Sutcliffe and Mr Parker gave their apologies for the October meeting.
There being no further business the meeting closed at 9.00 pm.
HOTHFIELD PARISH COUNCIL
PLANNING APPLICATION RECORD 2012
DECISIONS TO BE TAKEN AT MEETING TO BE HELD SEPTEMBER 2012
NO PLANNING APPLICATIONS RECEIVED
Decision Notices received from ABC
12/00750/AS Stable Cottage, Polla House, Church Lane, Hothfield, Ashford, Kent TN26 1EL
Erection of a detached garage to the front of Stable Cottage
Borough Council: Permit
© 2012 Hothfield Parish Council
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