OCTOBER 2012 PARISH COUNCIL
MINUTES 112 Page 513
Minutes of the Ordinary Parish Council Meeting
held at The Bluebell Centre, Hothfield,
on Monday 8 October 2012 at 7.00 pm
[ DRAFT - to be formally accepted at next meeting ]
Mr L Krause (chair), Mrs E Turner, Mr J Collins, Mr P Howard and Mrs D Hogben
Mr C Stanley, Webmaster, for part of the Meeting
|PARISH CLERK:||Mrs J Batt|
|MEMBERS OF THE PUBLIC:||
There were no Members of the Public present.
Mr Krause reported that he had received a letter of resignation from Mr Jay Patel, to take immediate effect.
1. APOLOGIES FOR ABSENCE
An Apology for Absence was received from Mrs P Sutcliffe (prior engagement), Mr D Parker, (work commitment), Mr D Beckley, and Borough Councillor Robey.
2. DECLARATIONS OF INTEREST
Declarations of Pecuniary Interest
There were no Declarations of Pecuniary Interest.
Declarations of Significant Interest
There were no Declarations of Significant Interest.
i) Updating of Declarations of Interest for the Code of Conduct
Councillors are reminded that they should update their Declarations of Interest with the Monitoring Officer if necessary.
3. PUBLIC INTERVAL
The meeting was opened from 7.08 to 7.12 for questions and comments. A brief discussion on the website took place with Mr Stanley.
4. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
It should be noted that the Member of the Public was present for the entire meeting, not for part of the meeting as minuted.
Minutes 112 were accepted and it was unanimously agreed that Mr Krause should sign them as a true record of the meeting.
Proposed Mr Collins Seconded Mr Howard
5. MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES
Councillors were not satisfied that the item regarding Standing Orders/Procedures was correctly minuted. They felt that it was considerably more than a lively discussion and that the Chairman should apologise for the way he spoke to those present.
Following discussion Mr Krause said he was sorry for the way he spoke during the meeting.
The Clerk was reported that KHS had contacted her and told her that Bears Lane does not fall within their intervention level, but they are keeping an eye on it.
Mr Krause updated Councillors on the Hothfield Regeneration Group meeting he attended earlier in the day. As he did not feel it appropriate for the Clerk to attend these meetings, due amount of calls on her time, it was agreed that a second councillor should attend if anyone wished to do so. The next meeting is due to be held on 7 January. Anyone wishing to attend should let the members of Hothfield Parish Council know at the next meeting.
Mrs Turner reported that a new youth leader has been appointed to replace Mr Elliott, who is leaving his post at the beginning of November. The new leader will work with Mr Elliot before he leaves to ease the transition.
6. CORRESPONDENCE AND OTHER GENERAL COUNCIL BUSINESS
Clerk and Councils Direct
KCC Changes to Household Recycling Centre
ABC re Area Action Plan for Chilmington Green
KALC Agenda for 3 October 2012
Parish and Town Council Survey.
Mr Krause asked for comments on this survey by the next meeting so that the
Parish Council can fill it in as a corporate body.
One light covering needs replacing and the Clerk was asked to contact LTL Contracts and ask whether they have any form of cover that will withstand vandalism.
The Clerk reported that members of the public had until 11 October to request that an election be held in order for residents to elect a councillor to replace Mr Eckersley. If an election is not called for a notice advertising the vacancy will be published on the Parish Council’s notice board.
Mr Patel’s resignation will be reported to ABC.
Diamond Jubilee Celebrations – Final Report
We have not received the Final Report from Mr Eckersley.
Accounts to be Paid
Resolution: Councillors unanimously agreed to pay the above accounts.
Proposed Mr Collins Seconded Mrs Turner
Bank Balance per Cash Book Balance at Bank
Payment of Outstanding Account at Village Shop
This was not discussed. We require an invoice from Mr Patel before we can pay him.
8. RISK ASSESSMENT/RISK INSPECTION
Mr Parker completed the Risk Assessment during September. He only had one concern, which was that the surface of the MUGA is deteriorating and he suggested that we contact the contractor who laid it to give us a quote for patching the area. He estimated the repair cost to be in the region of £1000, although it could be more.
Following discussion it was agreed that the Clerk should contact Trevor May and ask him to quote for the repairs. Mr Collins offered to meet him on site.
9. HEALTH AND SAFETY POLICY
Resolution: Councillors unanimously agreed to accept the Health and Safety Policy
Proposed Mrs Turner Seconded Mr Collins
10. PLANNING COMMITTEE TERMS AND CONDITIONS
Following discussion it was agreed that these will be re-written and submitted to the
next meeting for ratification, in case an instance ever arises where it is not possible to hold
a full parish council meeting but after extensive discussion the following resolution was
Resolution: Councillors agreed that a set of Planning Committee Terms and
Conditions should be on file in case a Planning Committee Meeting has to be held.
However, it was agreed that a full Parish Council meeting will be held every month
in future in order for planning applications to be discussed. The agenda for August
and December will be kept to a minimum and if no applications are received for
discussion during these months the meeting will be cancelled.
No applications received this month.
12. FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS
There being no further business the meeting closed at 9.00 pm.
Signed …………………………………………………………. Dated …….............................
© 2012 Hothfield Parish Council
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