Hothfield Parish Council

...in the rustic heart of Kent


OCTOBER 2012 PARISH COUNCIL
MEETING MINUTES

MINUTES 112                                                    Page 513

Minutes of the Ordinary Parish Council Meeting

held at The Bluebell Centre, Hothfield,

on Monday 8 October 2012 at 7.00 pm

[ DRAFT - to be formally accepted at next meeting ]

PRESENT:  

Mr L Krause (chair), Mrs E Turner, Mr J Collins, Mr P Howard and Mrs D Hogben

Mr C Stanley, Webmaster, for part of the Meeting

PARISH CLERK: Mrs J Batt
BOROUGH COUNCILLOR:  
MEMBERS OF THE PUBLIC:

There were no Members of the Public present.

 Mr Krause reported that he had received a letter of resignation from Mr Jay Patel, to take immediate effect.

 

1.     APOLOGIES FOR ABSENCE

An Apology for Absence was received from Mrs P Sutcliffe (prior engagement), Mr D Parker, (work commitment), Mr D Beckley, and Borough Councillor Robey.

 

2.       DECLARATIONS OF INTEREST

Declarations of Pecuniary Interest

There were no Declarations of Pecuniary Interest.

 

Declarations of Significant Interest

There were no Declarations of Significant Interest. 

i)    Updating of Declarations of Interest for the Code of Conduct

Councillors are reminded that they should update their Declarations of Interest with the Monitoring Officer if necessary.

3.     PUBLIC INTERVAL

The meeting was opened from 7.08 to 7.12 for questions and comments.  A brief discussion on the website took place with Mr Stanley.

4.    ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

 It should be noted that the Member of the Public was present for the entire meeting, not for part of the meeting as minuted.

Minutes 112 were accepted and it was unanimously agreed that Mr Krause should sign them as a true record of the meeting.

 

         Proposed  Mr Collins                Seconded  Mr Howard

5.    MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES

Councillors were not satisfied that the item regarding Standing Orders/Procedures was correctly minuted.  They felt that it was considerably more than a lively discussion and that the Chairman should apologise for the way he spoke to those present.

    

Following discussion Mr Krause said he was sorry for the way he spoke during the meeting.

The Clerk was reported that KHS had contacted her and told her that Bears Lane does not fall within their intervention level, but they are keeping an eye on it.

 

Mr Krause updated Councillors on the Hothfield Regeneration Group meeting he attended earlier in the day.  As he did not feel it appropriate for the Clerk to attend these meetings, due amount of calls on her time, it was agreed that a second councillor should attend if anyone wished to do so.   The next meeting is due to be held on 7 January.  Anyone wishing to attend should let the members of Hothfield Parish Council know at the next meeting.

 

Mrs Turner reported that a new youth leader has been appointed to replace Mr Elliott, who is leaving his post at the beginning of November.  The new leader will work with Mr Elliot before he leaves to ease the transition.

 

6.      CORRESPONDENCE AND OTHER GENERAL COUNCIL BUSINESS

Clerk and Councils Direct

KCC Changes to Household Recycling Centre

ABC re Area Action Plan for Chilmington Green

KALC Agenda for 3 October 2012

 

Email Correspondence

Parish and Town Council Survey.

 

Mr Krause asked for comments on this survey by the next meeting so that the

Parish Council can fill it in as a corporate body.

 

MUGA Lights

One light covering needs replacing and the Clerk was asked to contact LTL Contracts and ask whether they have any form of cover that will withstand vandalism.

 

Casual Vacancy

The Clerk reported that members of the public had until 11 October to request that an election be held in order for residents to elect a councillor to replace Mr Eckersley. If an election is not called for a notice advertising the vacancy will be published on the Parish Council’s notice board.

 

Mr Patel’s resignation will be reported to ABC.

 

Diamond Jubilee Celebrations – Final Report   

We have not received the Final Report from Mr Eckersley.

 

7.  FINANCE

            Accounts to be Paid

PAYEE

DETAILS

NET

£

VAT

£

GROSS

£

Mrs J Batt

Salary

Expenses

155.07

100.99

 

  

   256.06

Mr K Marden

Salary

  72.80

 

      72.80

Clive Stanley

Webmaster Services

121.00

 

    121.00

TOTAL

 

449.86

 

   449.86

           

            Resolution:  Councillors unanimously agreed to pay the above accounts.   

                 

            Proposed Mr Collins                              Seconded  Mrs Turner

 

            Bank Balance per Cash Book                                       Balance at Bank   

Parish Council Opening Balance

  21039.68

 

PC Reserve A/C

   21884.00

Youth Account Opening Balance

    2982.30

 

Less u/c Cheques

       191.00

 

  24021.98

 

 

   21693.00

Add Parish Council Receipts

    8016.51

 

PC Current A/C

       100.00

Add Youth Project Receipts

    2518.77

 

Y Current A/C

     2653.05

 

  34557.26

 

Y Reserve A/C

     1019.32

Less Parish Council Expenses

    7213.11

 

Bank Charges tbr

         50.08

Less Youth Project Expenses

    1828.70

 

 

 

 

  25515.45

 

 

   25515.45

           

            Earmarked Funds     

 

O Balance

October

+/-

Oct

C Balance

October

MUGA EDF

       4009.06

 

        4009.06

Youth Activities  KCC Grant (Primary) –  R King

 

        1100.00

 

 

        1100.00

Youth Activities KCC MUGA Grant for ESA

        1515.00

 

        1515.00

Wealden Wheels

              NIL

 

              NIL

Road Sweeping - Salary

       1745.12

     72.80

        1672.32

Churchyard Grass

              NIL

 

              NIL

Donation to Hospice

              NIL

 

              NIL

Bus Shelter

          400.00

 

          400.00

Garden Competition

          157.40

 

          157.40

Hothfield History Society

              NIL

 

              NIL

Village Hall Costs

         800.00         

 

         800.00         

Halloween Party

          100.00

 

          100.00

 

        9826.58

      72.80

        9753.78

  

            Payment of Outstanding Account at Village Shop

            This was not discussed.  We require an invoice from Mr Patel before we can pay him.

 

8.    RISK ASSESSMENT/RISK INSPECTION

Mr Parker completed the Risk Assessment during September.  He only had one concern,  which was that the surface of the MUGA is deteriorating and he suggested that we contact the contractor who laid it to give us a quote for patching the area.  He estimated the repair cost to be in the region of £1000, although it could be more.

 

Following discussion it was agreed that the Clerk should contact Trevor May and ask him to quote for the repairs.  Mr Collins offered to meet him on site.  

 

 9.   HEALTH AND SAFETY POLICY

 Resolution:  Councillors unanimously agreed to accept the Health and Safety Policy

 Proposed  Mrs Turner            Seconded  Mr Collins

 

10.    PLANNING COMMITTEE TERMS AND CONDITIONS

           Following discussion it was agreed that these will be re-written and submitted to the

           next meeting for ratification, in case an instance ever arises where it is not possible to hold

           a full parish council meeting but after extensive discussion  the following resolution was

           agreed upon.

 

           ResolutionCouncillors agreed that a set of Planning Committee Terms and

           Conditions should be on file in case a Planning Committee Meeting has to be held. 

           However, it was agreed that a full Parish Council meeting will be held every month

           in future in order for planning applications to be discussed.  The agenda for August

           and December will be kept to a minimum and if no applications are received for

           discussion during these months the meeting will be cancelled.

                   

11.      PLANNING

                  No applications received this month.

  

12.    FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS     

                                                                                               

There being no further business the meeting closed at 9.00 pm.

 

 

Signed …………………………………………………………. Dated …….............................

                                                   Chairman  

 

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05.11.2012 Updated
 2012 Hothfield Parish Council