Hothfield Parish Council

...in the rustic heart of Kent


NOVEMBER 2012 PARISH COUNCIL
MEETING MINUTES

MINUTES 113                                                    Page 517

Minutes of the Ordinary Parish Council Meeting

held at The Bluebell Centre, Hothfield,

on Monday 12 November 2012 at 7.00 pm

[ DRAFT - to be formally accepted at next meeting ]

PRESENT:  

Mr L Krause (chair), Mrs D Hogben, Mrs P Sutcliffe, Mr J Collins, Mr P Howard and Mr D Parker, Mr M Cook, following co-option. 

Mr D Beckley, Community Warden

PARISH CLERK: Mrs J Batt
BOROUGH COUNCILLOR: Mr D Robey
MEMBERS OF THE PUBLIC:

There was one Members of the Public present for part of the meeting.

  

1.    APOLOGIES FOR ABSENCE

An Apology for Absence was received from Mrs E Turner (prior engagement).

 

2.       DECLARATIONS OF INTEREST

Declarations of Pecuniary Interest

There were no Declarations of Pecuniary Interest.

 

Declarations of Significant Interest

There were no Declarations of Significant Interest.

 

i)   Updating of Declarations of Interest for the Code of Conduct

Councillors are reminded that they should update their Declarations of Interest with the Monitoring Officer if necessary.

 

  3.      CO-OPTION OF PARISH COUNCILLOR

An application for the vacant position of Parish Councillor was received during the month, from Mr Malcolm Cook.

 

Mr Cook confirmed that he had read the information sent to him by the Clerk and was eligible to hold the position of Parish Councillor.

 

Mr Parker proposed Mr Cook for the vacant position of Parish Councillor seconded by Mrs Sutcliffe.                                 Unanimous

 

Mr Cook filled in his Declaration of Acceptance of Office and took a Notification of Pecuniary Interests form to fill in and return to the Monitoring Officer at ABC, within 28 days.

 

4.     PUBLIC INTERVAL

The meeting was opened from 7.08 – 7.56 for questions and comments. 

 

5.    ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

 Minutes 112 were accepted and it was unanimously agreed that Mr Krause should sign them as a true record of the meeting.

 

         Proposed  Mr Collins                Seconded  Mr Howard

6.    MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES

There were no Matters Arising not covered on the agenda.

 

7.      CORRESPONDENCE AND OTHER GENERAL COUNCIL BUSINESS

            KALC Minutes of Meeting held 03.10.12

            Ditton Electrical Contractors

            ABC Urban Sites – Notification of Adoption

            ABC Parish Forum 24.10.12

            Came & Co Parish Council Newsletter

            KALC Agenda for AGM

            ABC Ashford Local Plan to 2030

            EDF

            KALC Agenda for 12.12.12

            ABC re Mayors Fund Raising Events

            Glasdon

            Clerk and Councils Direct

            Mr R Fletcher

            ABC Submission of the Chilmington Green Area Action Plan

 

Email Correspondence

Mr Krause did not bring any emails to the attention of councillors.

 

MUGA Lights

Mr Howard reported that one bulb and 3 glass covers need replacing and he is trying to

obtain replacements locally.

 

Casual Vacancy

We have received notification that we can co-opt to replace Mr Patel.  The notice has been published on the notice board.

          

Diamond Jubilee Celebrations – Final Report   

The Clerk circulated the final accounts.  The event made a profit of £947, which will be put towards a similar community event next year.

 

Internal Auditors Report

The Clerk read the Internal Auditors report to councillors.  Mr Funell who visited on 9 October 2012, for his half yearly audit, reported that he was satisfied that all was in order.

 

8.       FINANCE

            Accounts to be Paid

PAYEE

DETAILS

NET

£

VAT

£

GROSS

£

Mrs J Batt

Salary

Expenses

   155.27

     32.55

 

  

    187.82

Mr K Marden

Salary

     72.80

 

      72.80

EDF

Electricity - MUGA

     29.00

 

      29.00

KCC

Bluebell Centre Rent

     40.00

 

      40.00

Hothfield Post Office

Final Notice Board Rent

   345.00

 

    345.00

Hothfield Youth Project

Parish Council Donation

1000.00

 

  1000.00

TOTAL

 

1674.62

 

  1674.62

           

            Resolution:  Councillors unanimously agreed to pay the above accounts.   

                 

            Proposed Mr Collins                              Seconded  Mrs Turner

 

            Bank Balance per Cash Book                                       Balance at Bank   

Parish Council Opening Balance

  21039.68

 

PC Reserve A/C

   26318.14

Youth Account Opening Balance

    2982.30

 

Less u/c Cheques

         20.00

 

  24021.98

 

 

   26298.14

Add Parish Council Receipts

  13071.51

 

PC Current A/C

       100.00

Add Youth Project Receipts

    2520.27

 

Y Current A/C

     2456.80

 

  39613.76

 

Y Reserve A/C

     1020.82

Less Parish Council Expenses

    7662.97

 

Bank Charges tbr

         50.08

Less Youth Project Expenses

    2024.95

 

 

 

 

  29925.84

 

 

   29925.84

           

            Earmarked Funds   

 

O Balance Nov

+/- Nov

C Balance Nov

MUGA EDF

              4009.06

     29.00

                 3980.06

Youth Activities  KCC Grant (Primary) –  R King

 

              1100.00

 

 

                 1100.00

Youth Activities KCC MUGA Grant for ESA

              1515.00

 

                 1515.00

Wealden Wheels

                    NIL

 

                       NIL

Road Sweeping - Salary

              1672.32

     72.80

                 1599.52

Churchyard Grass

                    NIL

 

                       NIL

Donation to Hospice

                    NIL

 

                       NIL

Bus Shelter

                400.00

 

                   400.00

Garden Competition

                157.40

 

                   157.40

Hothfield History Society

                    NIL

 

                       NIL

Village Hall Costs

          800.00         

 

             800.00         

Halloween Party

                100.00

 

                   100.00

Diamond Jubilee a/c

              

    947.00

                   947.00

TOTAL

             9753.78

   845.20

               10598.98

 

              If we do not have any planning applications to consider in December, it was

              unanimously agreed that we will not hold a full Parish Council meeting but the

              Clerk was instructed to prepare the salary cheques and obtain the necessary

              signatures to allow payment.

 

9.     BUDGET 2013/2014 AND SETTING OF PRECEPT FOR 2013/2014

The Finance and Policy Working Group will prepare a budget for the next meeting.

 

RESOLUTION:  Councillors unanimously agreed to set the precept for 2013/2014 at £9500.00

 

10.       RISK ASSESSMENT/RISK INSPECTION

Following a discussion with Mr Howard during the month, the Clerk did not contact Trevor May.  Councillors agreed wait until next spring before repairing the MUGA surface. 

 

11.    PLANNING COMMITTEE TERMS AND CONDITIONS

A copy of the proposed Planning Terms and Conditions was circulated with the agenda.

 

           Resolution:  Councillors unanimously agreed to accept the Planning Terms and Conditions.

 

12.      PLANNING

No applications received this month.

  

13.    FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS     

A meeting will be held on 10 December if we receive any planning applications.  

 

Mr Howard was concerned that the newsletter did not have much information on the Parish Council.  Mr Krause will write an article for the next edition.

 

Mrs Hogben reported that she had spoken to Mr Rickards about the height barrier at the car park, as it is too low for horse boxes.

 

Following a comment from a member of the public during the Public Interval, it should be noted that The Hothfield Regeneration Group is an Ashford Borough Council run group, consisting of members and officers of ABC,    to which Mr Krause is invited. Decisions concerning Hothfield are taken by the members in consultation with Mr Krause who passes on ideas and comments from the parish.

      

There being no further business the meeting closed at 9.00 pm.

 

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26.11.2012 Updated
 2012 Hothfield Parish Council