NOVEMBER 2012 PARISH COUNCIL
MINUTES 113 Page 517
Minutes of the Ordinary Parish Council Meeting
held at The Bluebell Centre, Hothfield,
on Monday 12 November 2012 at 7.00 pm
[ DRAFT - to be formally accepted at next meeting ]
Mr L Krause (chair), Mrs D Hogben, Mrs P Sutcliffe, Mr J Collins, Mr P Howard and Mr D Parker, Mr M Cook, following co-option.
Mr D Beckley, Community Warden
|PARISH CLERK:||Mrs J Batt|
|BOROUGH COUNCILLOR:||Mr D Robey|
|MEMBERS OF THE PUBLIC:||
There was one Members of the Public present for part of the meeting.
1. APOLOGIES FOR ABSENCE
An Apology for Absence was received from Mrs E Turner (prior engagement).
2. DECLARATIONS OF INTEREST
Declarations of Pecuniary Interest
There were no Declarations of Pecuniary Interest.
Declarations of Significant Interest
There were no Declarations of Significant Interest.
i) Updating of Declarations of Interest for the Code of Conduct
Councillors are reminded that they should update their Declarations of Interest with the Monitoring Officer if necessary.
3. CO-OPTION OF PARISH COUNCILLOR
An application for the vacant position of Parish Councillor was received during the month, from Mr Malcolm Cook.
Mr Cook confirmed that he had read the information sent to him by the Clerk and was eligible to hold the position of Parish Councillor.
Mr Parker proposed Mr Cook for the vacant position of Parish Councillor seconded by Mrs Sutcliffe. Unanimous
Mr Cook filled in his Declaration of Acceptance of Office and took a Notification of Pecuniary Interests form to fill in and return to the Monitoring Officer at ABC, within 28 days.
4. PUBLIC INTERVAL
The meeting was opened from 7.08 – 7.56 for questions and comments.
5. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
Minutes 112 were accepted and it was unanimously agreed that Mr Krause should sign them as a true record of the meeting.
Proposed Mr Collins Seconded Mr Howard
6. MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES
There were no Matters Arising not covered on the agenda.
7. CORRESPONDENCE AND OTHER GENERAL COUNCIL BUSINESS
KALC Minutes of Meeting held 03.10.12
Ditton Electrical Contractors
ABC Urban Sites – Notification of Adoption
ABC Parish Forum 24.10.12
Came & Co Parish Council Newsletter
KALC Agenda for AGM
ABC Ashford Local Plan to 2030
KALC Agenda for 12.12.12
ABC re Mayors Fund Raising Events
Clerk and Councils Direct
Mr R Fletcher
ABC Submission of the Chilmington Green Area Action Plan
Mr Krause did not bring any emails to the attention of councillors.
Mr Howard reported that one bulb and 3 glass covers need replacing and he is trying to
obtain replacements locally.
We have received notification that we can co-opt to replace Mr Patel. The notice has been published on the notice board.
Diamond Jubilee Celebrations – Final Report
The Clerk circulated the final accounts. The event made a profit of £947, which will be put towards a similar community event next year.
Internal Auditors Report
The Clerk read the Internal Auditors report to councillors. Mr Funell who visited on 9 October 2012, for his half yearly audit, reported that he was satisfied that all was in order.
Accounts to be Paid
Resolution: Councillors unanimously agreed to pay the above accounts.
Proposed Mr Collins Seconded Mrs Turner
Bank Balance per Cash Book Balance at Bank
If we do not have any planning applications to consider in December, it was
unanimously agreed that we will not hold a full Parish Council meeting but the
Clerk was instructed to prepare the salary cheques and obtain the necessary
signatures to allow payment.
9. BUDGET 2013/2014 AND SETTING OF PRECEPT FOR 2013/2014
The Finance and Policy Working Group will prepare a budget for the next meeting.
RESOLUTION: Councillors unanimously agreed to set the precept for 2013/2014 at £9500.00
10. RISK ASSESSMENT/RISK INSPECTION
Following a discussion with Mr Howard during the month, the Clerk did not contact Trevor May. Councillors agreed wait until next spring before repairing the MUGA surface.
11. PLANNING COMMITTEE TERMS AND CONDITIONS
A copy of the proposed Planning Terms and Conditions was circulated with the agenda.
Resolution: Councillors unanimously agreed to accept the Planning Terms and Conditions.
No applications received this month.
13. FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS
A meeting will be held on 10 December if we receive any planning applications.
Mr Howard was concerned that the newsletter did not have much information on the Parish Council. Mr Krause will write an article for the next edition.
Mrs Hogben reported that she had spoken to Mr Rickards about the height barrier at the car park, as it is too low for horse boxes.
Following a comment from a member of the public during the Public Interval, it should be noted that The Hothfield Regeneration Group is an Ashford Borough Council run group, consisting of members and officers of ABC, to which Mr Krause is invited. Decisions concerning Hothfield are taken by the members in consultation with Mr Krause who passes on ideas and comments from the parish.
There being no further business the meeting closed at 9.00 pm.
© 2012 Hothfield Parish Council
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