Hothfield Parish Council

...in the rustic heart of Kent


A G E N D A

  

FOR THE ANNUAL PARISH COUNCIL MEETING
TO BE HELD ON MONDAY 14 MAY 2012 AT 7.00 PM
IN THE BLUEBELL CENTRE,
HOTHFIELD

  

1.   ELECTION OF CHAIRMAN – Chairman to sign Declaration of Acceptance of Office

2.   APOLOGIES FOR ABSENCE

3.   DECLARATIONS OF INTEREST

4.   ELECTION OF VICE CHAIRMAN

5.  ELECTION OF OFFICERS TO COMMITTEES

     Finance and Policy Committee

               Village Hall Committee

               KALC

               Police Committees

               Nature Conservation Forum

               Planning Committee

              

6.         DELEGATION OF RESPONSIBILITIES

             i.     Annual Review of Financial Regulations - August

             ii.    Annual Review of Standing Orders - August

             iii.   Annual Review of arrangements in Place regarding Freedom of Information Act - August

             iv.   Six Monthly Review of Fixed Assets – August 11

                                                                              March 12

             v.    Six Monthly Risk and Financial Risk Assessment – August 11          

                                                                                                March 12

             vi.   Internal Parish Council Audit - August

  vii.  Annual Review of Insurance Arrangements – On Receipt of Policy

            viii. Weekly Safety Check – MUGA and Youth Shelter

             ix.   Review of Terms of Reference for the Planning Committee - August             

   x.   Councillors responsible for Website

 

7.         ACCEPTANCE OF MINUTES

 

8.          MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES

9.         MATTERS ARISING FROM THE ANNUAL PARISH MEETING

 
10.        PUBLIC INTERVAL

 

11.        CORRESPONDENCE, FINANCE AND OTHER COUNCIL BUSINESS

              Accounts to be paid

              Bank Balance

              Adoption of Internally Audited Accounts and review and completion of associated paperwork

               Review of Statement of Internal Control

               Review of the Effectiveness of the Internal Auditor

               Storage of Parish Council Documents

               Arrangements for dealing with Parish Council Post and Emails

               Update on progress of items needing attention following Risk Assessment

          

12.          PARISH COUNCIL INSURANCE

 

13.          PLANNING

Please see attached list.  Any received after publication of the agenda will be discussed at the meeting

                            

14.          ANY OTHER BUSINESS

                 Items for discussion only.  No decisions can be made under this heading.

 

  

Clerk

                                                                                                                                            8 May 2012

 


HOTHFIELD PARISH COUNCIL

 

PLANNING APPLICATION RECORD 2012

 

 DECISIONS TO BE TAKEN AT MEETING TO BE HELD 14 MAY 2012

 

12/00333/AS     Old Saw Mill, Bethersden Road, Hothfield, Ashford, Kent TN26 1EN

Proposed change of use of redundant workshop and extension to provide two bedroom unit with office facility

  

 


Last Updated:  08.05.2012
2012 Hothfield Parish Council