Hothfield Parish Council

...in the rustic heart of Kent


MARCH 2012 PARISH COUNCIL
MEETING MINUTES

MINUTES 106                                                    Page 483

Minutes of the Ordinary Parish Council Meeting

held at The Bluebell Centre, Hothfield,

on Monday 12 March 2012 at 7.00pm

[ DRAFT - to be formally accepted at next meeting ]

PRESENT:  

Mr L Krause (chair), Mrs P Sutcliffe, Mrs E Turner, Mr J Collins,

Mr P Eckersley, Mr P Howard, Mr D Parker and Mr J Patel

PARISH CLERK: Mrs J Batt
BOROUGH COUNCILLOR:

--

MEMBERS OF THE PUBLIC:

There was one Member of the Public present for part of the meeting.

1.   APOLOGIES FOR ABSENCE

An Apology for Absence was received from Borough Councillor, Mr D Robey and Community Warden, Mr D Beckley.

 

As Mrs Colby has failed to attend a meeting since September, she forfeits her seat on the Council.

 

2.       DECLARATIONS OF INTEREST

There were no Declarations of Interest.

i)   Updating of Declarations of Interest for the Code of Conduct

Councillors are reminded that they should update their Declarations of Interest with the Monitoring Officer if necessary.

 3.   PUBLIC INTERVAL

The meeting was opened to Members of the Public from 7.03 – 7.13 for questions and comment.

4.    ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

There are no employed youth workers working with the Hothfield Youth Project.

 Mrs King’s assistant works with her on a voluntary basis.

The Hothfield History sign will read Hothfield Memories, not Hothfield Memory.

 

Minutes 105 were accepted and it was unanimously agreed that Mr Krause should sign them as a true record of the meeting.

 

Proposed  Mr Collins                Seconded  Mr Patel

 5.    MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES

Mr Krause reported that he had been invited to attend a meeting of the Joint Transportation Board on 13 March to speak in favour of the proposed zebra crossing.

 

The confusion regarding Wealden Wheels has been resolved.  Mr Krause will write an article for the newsletter informing residents that the service is available for them to use.

 

6.      UPDATE ON HOTHFIELD REGENERATION PROJECT

Mr Krause reported that he and Mrs Batt attended a meeting at the Civic Centre on 20 February, ostensibly to discuss the future of the toilets on Hothfield Heathland. The outcome of the meeting was very encouraging as the councillors and officers from Ashford Borough Council agreed that a more extensive regeneration project is called for. They want to realign the fencing so that the toilet block is in the lay by on the A20 rather than on the Heathland and refurbish the toilets.  The installation of lighting was discussed as was the possibility of putting cattle grids along Cades Road, either side of the proposed zebra crossing, to slow the traffic and make it safer for dog walkers crossing from the car park as the car park on the old football field is to be closed.  Funding is being sought and future meetings have been arranged to discuss the project.  Mr Krause and Mrs Batt will attend and report back to councillors.

 

7.       CORRESPONDENCE AND OTHER GENERAL COUNCIL BUSINESS

 ABC Notice of Public Consultation on the Sustainability Appraisal for Land to the South of Park Farm East

 Glasdon

 South East Water

AwCRK

KALC Minutes of Meeting held 08.02.12

South East Water

ABC Submission of Urban Sites and Infrastructure Development Plan Document (DPD) –

Ashford Borough Council Local Development Framework

The Gardeners Paradise

Online Playgrounds

 

Email Correspondence

Mr Krause did not bring any emails to the attention of members of the Council.

 

Hothfield Youth Project – Update following discussion at last meeting

Mrs Sutcliffe reported that Mrs King had told her that she is not allowed to manage the Project if she is not employed by KCC.  Mr Martin Elliott has been engaged to replace Mrs King.  Both youth workers employed by KCC have left and Mrs King was working awith a volunteer assistant who is unsure as to whether she will continue.  If she does not KCC will provide a replacement youth worker.  The number of young people attending the sessions has dropped to an average of 10.

 

Mrs Sutcliffe is keeping the staff at the Big Lottery informed of developments.

 

Mrs Whittington has asked for a member of the Parish Council to join the steering group.

          

Date and Venue for Hothfield Annual Parish Meeting

The Annual Parish Meeting will be held on 30 April 2012 at The Village Hall.

Ian Rickards from the Kent Wildlife Trust will be invited to speak.

           

Speeding Signs

Mr Krause will raise this issue at the next regeneration meeting.

 

Location of Grit Bins

Mr Krause suggested that the council looks at purchasing extra grit bins if the budget allows.

8.    FINANCE

 

         Clerks Salary

Resolution:  Councillors unanimously agreed to increase the Clerk’s Salary from

£10.841 per hour to £11.185 per hour, backdated to 1 April 2012.

 

Proposed  Mr Patel             Seconded  Mr Howard

 

          Accounts to be paid

 

PAYEE

DETAILS

NET

£

VAT

£

GROSS

£

Mrs J Batt

Salary

Expenses

    207.67

      39.29

 

  

       246.96

Mr K Marden

Litter Picking

      74.40

 

         74.40

The Post Office

Income Tax for employees

    176.80

 

       176.80

Mr C Stanley

Webmaster Services

    143.00

 

       143.00

Hothfield Village Hall

Match Funding

    800.00

 

       800.00

 

 

  1441.16

 

     1441.16

           

            Resolution:  Councillors unanimously agreed to pay the above accounts.   

                  

            Proposed Mrs Sutcliffe                              Seconded  Mr Collins

 

            Bank Balance per Cash Book                                       Balance at Bank

           

Parish Council Opening Balance

23348.92

 

PC Reserve A/C

 22295.61

Youth Account Opening Balance

  2819.38

 

Less u/c Cheques

         0.00

 

26168.30

 

 

  22295.61

Add Parish Council Receipts

12325.24

 

PC Current A/C

     100.00

Add Youth Project Receipts

  5240.15

 

Y Current A/C

   1121.75

 

43717.86

 

Y Reserve A/C

   1014.10

Less Parish Council Payments

13195.54

 

Bank chg to be ref

       83.01

Less Youth Project Payments

  5922.97

 

 

 24615.18

 

24615.18

 

 

 

 

            Earmarked Funds     

 

 

C Balance

Feb

+/-

March

C Balance

Feb

MUGA

EDF

          

     3756.99

 

     

          

     3756.99

Youth Activities  KCC Grant (Primary) – Richard King

     1100.00                  

 

   1100.00                  

Youth Activities KCC MUGA Grant for Extended School Activities (Secondary)

Hothfield Youth Project

 

 

 

       515.00

 

 

 

 

       515.00

Village Appraisal – W Wheels

          NIL

 

          NIL

Road Sweeping

Salary

 

       387.72

 

       74.40

 

      313.32

Churchyard Grass

          NIL

 

          NIL

Donation to Hospice

          NIL

 

          NIL

Bus Shelter

       200.00

 

       200.00

Garden Competition

       107.40

 

       107.40

 

     6067.11

       74.40

     5992.71

                 

9.      PLANNING

 Please see attached list.

  

10.    FORUM FOR EXCHANGE OF INFORMATION BETWEEEN COUNCILLORS 

         It has been decided to hold a joint event with the church and village hall to celebrate the

             Queen’s Diamond Jubilee.  A small committee will be set up to oversee the arrangements.

 

             Mr Krause has applied for funding from County Councillor King and will apply to

             Borough Councillor Robey.

 

             It was proposed to charge £2 per head, £5 for a family.

 

             It was suggested that we could match fund £200 from the money budgeted for the

             village hall for 2012-2013.  The Jubilee will be included as an agenda item for the

             April meeting.

 

             The Garden Competition has been arranged for 7 July.  The Gardeners from

             Godinton House have agreed to judge the gardens again.

 

             Mr Howard reported that Hothfield would not be holding a fete this year.

 

             Mr Parker will complete the Risk Assessment and forward it to the Clerk by 30 March.

 

             The next meeting is due to be held on 23 April 2012.

            

             The election of a Vice Chairman will be included on the next agenda.

 

             The Clerk was asked to report Bears Lane to KHS again.

      

There being no further business the meeting closed at 9.00 pm.

 

 

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Last update 13.04.2012
 2012 Hothfield Parish Council