Hothfield Parish Council

...in the rustic heart of Kent


JUNE 2012 PARISH COUNCIL
MEETING MINUTES

MINUTES 109                                                    Page 498

Minutes of the Ordinary Parish Council Meeting

held at The Bluebell Centre, Hothfield,

on Monday 11 June 2012 at 7.00 pm

[ DRAFT - to be formally accepted at next meeting ]

PRESENT:  

Mr L Krause (chair), Mrs E Turner, Mr J Collins,

Mr P Eckersley, Mr P Howard and Mr J Patel
Mr D Beckley, Community Warden

PARISH CLERK: Mrs J Batt
BOROUGH COUNCILLOR:

Mr D Robey

MEMBERS OF THE PUBLIC:

There were 6 Members of the Public present for part of the meeting.

 
1.   APOLOGIES FOR ABSENCE

An Apology for Absence was received from Mrs P Sutcliffe, (prior engagement), and Mr D Parker, (prior engagement).

 

2.    CO-OPTION OF PARISH COUNCILLOR

There were no applicants for the vacant position of Parish Councillor.

 

3.       DECLARATIONS OF INTEREST

There were no Declarations of Interest. 

i)    Updating of Declarations of Interest for the Code of Conduct

                  Councillors are reminded that they should update their Declarations of Interest

                  with the Monitoring Officer if necessary.

 

4.   PUBLIC INTERVAL

The meeting was opened to the Members of the Public from 7.05 – 8.10 for questions and

comment.

 

 5.   ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

 Minutes 108 were accepted and it was unanimously agreed that Mr Krause should sign

them as a true record of the meeting.

 

Proposed  Mr Collins                Seconded  Mr Patel

 

6.   MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES

 The Post Office does not offer bonds to Parish Councillors.  The Clerk will contact

 NatWest and Nationwide to ask what accounts they offer.

7.   UPDATE ON HOTHFIELD REGENERATION PROJECT

 Mr Krause updated Councillors on the last meeting at ABC.

 

 The plans for the extended car park were received by the Parish Council and will be

 discussed at the next meeting.  Mr Howard took the plans to look at.

 

   Once closed the football pitch car park will become an extension of the Heathlands.

 

   The scheme for refurbishing the toilets is still being discussed by the group.

 

8.       CORRESPONDENCE AND OTHER GENERAL COUNCIL BUSINESS

            KCC Formal Notice of the Preparation of Kent County Council’s Minerals and Waste

            Local Plan

            CPRE

            KALC Agenda for 20.06.12

            EDF

            Audit Commission

            ABC re Diamond Jubilee Award

            Southern Water

                  

Email Correspondence

            Mr R Fletcher re Litter Picking Volunteers

              ABC Planning - Pre Application Discussions and the involvement of Parish Councils

 

IT SECURITY AND GOOD HOUSEKEEPING

Please bear the following in mind when using your home/work computer for Parish Council business.

 

All councillors should provide the Parish Council with a secure email address and ensure that virus software is current.

 

Councillors should be aware that all correspondence and emails are confidential until they are tabled at a Parish Council meeting.  If anyone else is privy to the information contained in emails received by you on a home/work computer, please ensure that they are aware of this fact.

 

The Freedom of Information Act now extends to emails that would previously have been considered to be private, if they relate to council business.

 

WEBSITE

Mr Stanley has added. a Cookie Policy statement to the website in accordance with the Information Commissioner's requirements under EU Law.

 

Hothfield Youth Project

           Nothing to report.

 

           Diamond Jubilee Celebrations

           Everyone agreed that the day was a great success and thanks were extended to all

           members of the Diamond Jubilee Committee.  Many of those who attended said the

            would like to see  a similar event organised again next year.

 

  9.   .FINANCE

 

         Accounts to be paid

 

PAYEE

DETAILS

NET

£

VAT

£

GROSS

£

Mrs J Batt

Salary

Expenses

155.07

  38.93

 

           

    194.00

Mr K Marden

Salary

  72.80

 

      72.80

The Post Office

Employees Income Tax

118.20

 

    118.20

The Post Office

Employees Income Tax

  52.60

 

      52.60

Mr R Fletcher

Litter Picking Equip

  10.81

2.16

      12.97

KCC

Rent for Bluebell Centre

  60.00

 

      60.00

TOTAL

 

508.41

2.16

    510.57

           

            Resolution:  Councillors unanimously agreed to pay the above accounts.   

                 

            Proposed Mr Collins                              Seconded  Mrs Turner

 

            Bank Balance per Cash Book                                       Balance at Bank

           

Parish Council Opening Balance

21039.68

 

PC Reserve A/C

   24623.66

Youth Account Opening Balance

  2982.30

 

Less u/c Cheques

     1284.40

 

24021.98

 

 

   23339.26

Add Parish Council Receipts

  6723.44

 

PC Current A/C

       100.00

Add Youth Project Receipts

        1.52

 

Y Current A/C

     1569.84

 

30746.94

 

Y Reserve A/C

    1017.07

Less Parish Council Expenses

  4302.74

 

Bank Charges tbr

        21.12

 

    396.91

 

 

 

 

26047.29

 

 

   26047.29

           

            Earmarked Funds   

 

 

C Balance

May

+/-

June

C Balance

June

MUGA

EDF

 

     4009.06

 

 

     4009.06

Youth Activities  KCC Grant (Primary) –  R King

  

     1100.00

 

  

     1100.00

Youth Activities KCC MUGA Grant for Extended School Activities (Secondary)

Hothfield Youth Project

 

 

     

               

     1515.00

 

 

 

     

               

     1515.00

Wealden Wheels

Contribution

   

          NIL

 

   

          NIL

Road Sweeping

Salary

Expenses

Income Tax

    2159.52

           

    

 

         72.80

         14.00

         54.60

 

 

 

     2018.12

Churchyard Grass

          NIL

 

           NIL

Donation to Hospice

       180.00

 

       180.00

Bus Shelter

       400.00

 

       400.00

Garden Competition

       157.40

 

       157.40

Hothfield History Society

           NIL

 

           NIL

Reserved for Village Hall Costs

    

       800.00

 

    

       800.00

Halloween Party

       100.00

 

       100.00

 

   10420.98

       141.40

   10279.58

 

 

10.      PLANNING

 No applications received this month.  

 

11.    FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS          

             The Clerk was asked to report the verges and hedges along Bears Lane and the pothole

             on the junction of School Road and The Street to KHS.     

  

There being no further business the meeting closed at 9.00 pm.

 

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Last update 01.07.2012
 2012 Hothfield Parish Council