Hothfield Parish Council

...in the rustic heart of Kent


JANUARY 2012 PARISH COUNCIL
MEETING MINUTES


Minutes of the Ordinary Parish Council Meeting

held at The Bluebell Centre, Hothfield,

on Monday 23 January 2012 at 7.00pm

[ DRAFT - to be formally accepted at next meeting ]

PRESENT:  

 

 

 

PARISH CLERK:

BOROUGH COUNCILLOR:
 

MEMBERS OF THE PUBLIC:

Mr L Krause (chair), Mrs P Sutcliffe, Mrs E Turner     

Mr J Collins, Mr P Howard, Mr D Parker and Mr J Patel
 

Mr D Beckley (Community Warden)

Mr I Rickards (Ashford Area Warden, Kent Wildlife Trust)

Mr C Stanley (Webmaster)

Mrs J Batt

Mr D Robey

There were 12 Members of the Public present for part of the meeting plus one child.

1.     APOLOGIES FOR ABSENCE

An Apology for Absence was received from Mrs J Colby (work commitment) and Mr P Eckersley (illness).

 

2.       DECLARATIONS OF INTEREST

There were no Declarations of Interest.

 

i)    Updating of Declarations of Interest for the Code of Conduct

                  Councillors are reminded that they should update their Declarations of Interest

                  with the Monitoring Officer if necessary.

 3.     PUBLIC INTERVAL

The meeting was opened to Members of the Public from 7.00 – 8.45 for questions and comment.

 

Mr Rickards updated those present on the work being undertaken on Hothfield Heathlands.

 

Mr Robey reported on the current situation regarding the public toilets.

 

 4.     ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

 Minutes 104 were accepted and it was unanimously agreed that Mr Krause should sign them as a true record of the meeting.

 

Proposed  Mr Collins                Seconded  Mr Patel

 

5.      MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES

An email has been received from Mr Clarkson, Deputy Leader of ABC, asking that the comments made at the October meeting, regarding housing on the Triangle be corrected as ABC has no plans to develop the Triangle.

 

Mrs Turner reported that she and Mr Patel had met with the staff at the Bluebell Centre

and the Head Teacher of Charing School and that Mrs Parker was going to put in a proposal

as to how future funding could be spent.

 

6.     CORRESPONDENCE AND GENERAL COUNCIL BUSINESS

CPRE Planning Explained

KCC re Grounds Maintenance

EDF

KALC Minutes of meeting held 30.11.11

ABC Sustainable Design and Construction SPC

KCC Consultation on the KCC Household Waste Recycling Centre Service

ABC Rural Sports Project

ABC Minutes of Standards Committee held 01.11.11

Housing News

Glasdon

ABC Planning and Development re Planning and Compulsory Purchase Act (2004)

The Bulletin

Office of the Lord Lieutenant of Kent

KCC re Zebra Crossing – School Road

KALC Agenda for 08.02.11

EDF

Clerk and Councils Direct

CPRE How to shape where you live: a guide to neighbourhood planning

ABC Agenda for Parish Forum 25.01.12

 

Email Correspondence

Mr Krause brought the following emails to the attention of members of the Council:-

Mr Tee

Shoreham PC

Cabinet Notes

PAG Meeting

 

Storage of Parish Council Documents

Deferred until we have a permanent venue for meetings.

 

Future of Public Toilets

Nothing to report.

 

New Zebra Crossing – School Road

The plans for the Zebra Crossing have been drawn up by KCC.  Some members of the parish

are concerned that it will represent a safety hazard if cars are allowed to continue to park on School Road.

7.    FINANCE

Accounts paid during December

 

PAYEE

DETAILS

NET

 

VAT

GROSS

Mrs J Batt

Salary

    150.31

 

       150.31

Mr K Marden

Litter Picking

      74.60

 

         74.60

The Post Office

Income Tax due on salaries

    162.40

 

       162.40

 

 

    387.31

 

       387.31

 

         Resolution: Councillors unanimously cheques being drawn during December.

 

           Proposed  Mr Parker                 Seconded  Mr Collins

 

          Accounts to be paid at this meeting

 

PAYEE

DETAILS

NET

£

VAT

£

GROSS

£

Mrs J Batt

Salary

Expenses

150.31

  84.69

 

  

    235.00

Mr K Marden

Litter Picking

  74.40

 

      74.40

Clive Stanley

Webmaster Services

132.00

 

    132.00

 

 

441.40

 

   441.40

          

            Resolution:  Councillors unanimously agreed to pay the above accounts.   

 

            Proposed  Mr Parker                 Seconded  Mr Howard

 

            The NatWest Bond has been reinvested.

 

            Proposed Mrs Sutcliffe                              Seconded  Mr Collins

 

 

            Bank Balance per Cash Book                                       Balance at Bank

           

Parish Council Opening Balance

23348.92

 

PC Reserve A/C

 12510.46

Youth Account Opening Balance

  2819.38

 

Less u/c Cheques

     162.40

 

26168.30

 

 

  12348.06

Add Parish Council Receipts

12310.12

 

PC Current A/C

     100.00

Add Youth Project Receipts

  5238.66

 

NatWest Bond

 10715.37

 

43717.08

 

Y Current A/C

   1121.75

Less Parish Council Payments

12412.60

 

Y Reserve A/C

   1013.32

Less Youth Project Payments

  5922.97

 

Bank chg to be ref

       83.01

 

25381.51

 

 

 25381.51

 

           

            Earmarked Funds     

 

 

C Balance

Oct

+/- Nov

Dec/Jan

C Balance

Jan

MUGA

EDF

       3944.99

 

    94.00

      

 

  3850.99

Youth Activities  KCC Grant (Primary) – Richard King

        1100.00

 

      

  

  1100.00

Youth Activities KCC MUGA Grant for Extended School Activities (Secondary)

Hothfield Youth Project

 

 

          515.00

 

 

 

 

    515.00

Village Appraisal – W Wheels

NIL

 

       NIL

Road Sweeping

Salary

 

680.52

 

74.40

74.60

74.40

 

 

 

    457.12

Churchyard Grass

NIL

 

       NIL

Donation to Hospice

NIL

 

       NIL

Bus Shelter

200.00

 

    200.00

Garden Competition

107.40

 

    107.40

 

6547.91

317.40

  6230.51

                 

Budget and confirmation of Precept 2012-2013

Mr Krause reported that the Finance and Working Party had not prepared the budget.

They will do so in time for the next meeting.

 

The Clerk confirmed that she had requested £9500.00 from ABC for the forthcoming year.

 

She had also applied for the Concurrent Functions Grant of £610.00.

 

The total amount requested from ABC for 2012 – 2013 is £10110.00.

 

8.      PLANNING

 Please see attached list.

  

9.    FORUM FOR EXCHANGE OF INFORMATION BETWEEEN COUNCILLORS

Mr Krause is meeting with a representative from KHS to discuss ways of financing double yellow lines around the village.

 

Mrs Sutcliffe and Mr Howard will send details of the Garden Competition to Mr Grenfell Banks to be included in the Hothfield Newsletter.

There being no further business the meeting closed at 9.10 pm. 


HOTHFIELD PARISH COUNCIL

 

PLANNING APPLICATION RECORD 2011

 

DECISIONS TO BE TAKEN AT MEETING TO BE HELD 23 JANUARY 2012

 

11/01379/AS     Frogs Hall, Cades Road, Hothfield, Ashford, Kent TN26 1HD

                                  Proposed rear single storey extension and erection of timber framed car port/garage

                                   Parish Council:  Support

             

11/01370/AS     6 Meadow View, Hothfield, Ashford, Kent TN26 1DW

                                  First floor extension over existing garage and porch

                                  Parish Council:  Support

             

12/00019/AS     Land at Ashford Golf Complex, Bears Lane, Great Chart

                                  Removal of conditions 5,6,7 and 8 of permission 11/01204/AS

                                  Parish Council:  Support

 

 

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Last update 06.02.2012
 2012 Hothfield Parish Council