Hothfield Parish Council

...in the rustic heart of Kent


APRIL 2012 PARISH COUNCIL
MEETING MINUTES

MINUTES 107                                                    Page 488

Minutes of the Ordinary Parish Council Meeting

held at The Bluebell Centre, Hothfield,

on Monday 23 April 2012 at 7.00 pm

[ DRAFT - to be formally accepted at next meeting ]

PRESENT:  

Mr L Krause (chair), Mrs P Sutcliffe, Mrs E Turner, Mr J Collins,

Mr P Eckersley, Mr P Howard, Mr D Parker and Mr J Patel

PARISH CLERK: Mrs J Batt
BOROUGH COUNCILLOR:

--

MEMBERS OF THE PUBLIC:

There were no Members of the Public present.

Mr Krause started the meeting by announcing the sad news that Mr Bob Rivers died in the Pilgrims Hospice on Monday 23rd April.  Bob worked tirelessly for Hothfield and over the years became extremely adept at applying for and obtaining grant funding for village projects. The parish of Hothfield has a great many amenities and facilities thanks to the efforts of Bob.

 

The members of the Parish Council all expressed their gratitude for Bob’s help and support over many years, with numerous Parish Councils of Hothfield and for his work and dedication in researching the history of our parish, which he recorded for future reference. The members of the Parish Council would like to send their sincere condolences to Barbara and all members of Bob’s family.

 

1.   APOLOGIES FOR ABSENCE

An Apology for Absence was received from Borough Councillor, Mr D Robey and Community Warden, Mr D Beckley.

 

2.       DECLARATIONS OF INTEREST

There were no Declarations of Interest.

i)   Updating of Declarations of Interest for the Code of Conduct

Councillors are reminded that they should update their Declarations of Interest with the Monitoring Officer if necessary.

3.     PUBLIC INTERVAL

There were no Members of the Public in attendance.

4.    ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

Christine Peel, our PCSO, sent her apologies which were omitted from the Minutes in error.

Minutes 106 were accepted and it was unanimously agreed that Mr Krause should sign them as a true record of the meeting.

 

Proposed  Mr Collins                Seconded  Mrs Sutcliffe

5.    MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES

There were no Matters Arising that were not covered on the agenda.

 

6.      UPDATE ON HOTHFIELD REGENERATION PROJECT

It was agreed at the last meeting to proceed with alterations to the car park and seek permission from KCC to install the cattle grids.

 

Councillor Robey will present a detailed report at the Annual Parish Meeting on 30 April.

 

7.       CORRESPONDENCE AND OTHER GENERAL COUNCIL BUSINESS

            EDF

            KCC Make Kent Quicker

            KCC Parish Council Legal Scheme

            ABC LDF Green Spaces and Water Environment SPD

            ABC LDF Chilmington Green Area Action Plan

            Pilgrims Hospice

            KALC Minutes of Meeting held 04.04.12                                                                                

 

Email Correspondence

Mr Walker re a Housing Need Survey.  The Clerk will inform him that the results of the recent survey are held by the agency who administered it.

 

Noise Reduction on the M20.  Councillors agreed that the noise did not really affect Hothfield residents

 

Hothfield Youth Project

Mr Martin Elliott has now taken over from Mrs King and has met with Mrs Sutcliffe, Mrs Whittington and Mr Beckley. 

 

He has been getting to know the young people and has identified the fact that numbers are low.  He is putting detached youth workers into the village on Tuesdays to see how they interact with the young people and he has a rota of qualified youth workers who are keen to work in Hothfield and he will eventually appoint permanent staff from among these workers.

 

Mr Elliott is interested in the Duke of Edinburgh Scheme and sports such as hockey and fencing.  He is keen to take a group to Wales, on a residential course run by the Duke of Edinburgh Scheme.

                                                                                             

Speeding Signs

Nothing to report.  To be removed from future agendas.

 

Location of Grit Bins

This item will be discussed again if and when Parish Council funds are available to purchase and maintain more bins.  To be removed from future agendas.

  

Diamond Jubilee Celebrations

The event will run from 1.00 pm – 5.00 pm on 5 June.

 

Various stall are being run by village organisations and it is hoped to hire in other traditional attractions.

          

It has been decided that rather than charge an entrance fee, entrance will be free, but a charge or £2 for everyone will be made for the Hog Roast.

 

The committee has approximately £900 to spend.

 

Mr Parker agreed to check the Parish Council’s insurance policy and the Village Hall’s insurance policy to ensure that one or other policy covers the committee in the event of an accident on the day.  If he is not happy that the event is adequately covered, separate insurance cover will be taken out.  Mr Parker, Mr Eckersley and Mr Howard will liaise regarding insurance.

 

The bar is being run by a publican from Great Chart who will have his own licence. Mr Grenfell Banks is looking into the need for a PRS licence.

 

If weather is bad on the day the event will be moved from the Recreation Field to the Village Hall.

 

If the event makes a profit, the money will be earmarked for next years fete.              

 

           Resolution:  Following discussion Parish Councillors unanimously agreed to contribute £200 from the contingency fund to the help fund Diamond Jubilee celebrations.

 

8.    FINANCE

         Accounts to be paid

PAYEE

DETAILS

NET

£

VAT

£

GROSS

£

Mrs J Batt

Salary

Expenses

    155.27

      60.77

     

    0.58

  

       216.62

Mr K Marden

Litter Picking

      72.80

 

         72.80

KALC

Subscription

    228.67

  45.73

       274.40

KCC

Rent – Bluebell Centre

      40.00

 

         40.00

Mr K Funnell

Internal Audit Fee

      60.00

 

         60.00

KCC

Salt bin + two additional fills

    350.00

  70.00

       420.00

TOTAL

 

    967.51

116.31

     1083.82

           

            Resolution:  Councillors unanimously agreed to pay the above accounts.   

                 

            Proposed Mr Collins                              Seconded  Mr Parker

            Bank Balance per Cash Book                                       Balance at Bank   

Parish Council Opening

Balance

23348.92

 

PC Reserve A/C

 21895.36

Youth Account Opening Balance

  2819.38

 

Less u/c Cheques

     987.80

 

26168.30

 

 

 20907.56

Add Parish Council Receipts

12327.46

 

PC Current A/C

     100.00

Add Youth Project Receipts

  6460.89

 

Y Current A/C

   1966.75

 

44956.65

 

Y Reserve A/C

   1015.55

Less Parish Council Payments

14636.70

 

Bank chg to be ref

       21.12

Less Youth Project Payments

  6297.97

 

 

 24010.98

 

24021.98

 

 

 

           

 

            Earmarked Funds

 

C Balance

March

+/-

April

C Balance

April

MUGA

Budget 2012/2013

        3756.99

      

     380.00

 

     4136.99

Youth Activities  KCC Grant (Primary) – Richard King

      

        1100.00                  

 

  

     1100.00

Youth Activities KCC MUGA Grant for Extended School Activities (Secondary)

Hothfield Youth Project

Budget 2012/2013

     

 

 

          515.00

 

 

 

 

   1000.00

 

 

 

     

     1515.00

Wealden Wheels

Budget 2012/2013

          NIL

 

     500.00

 

      500.00

Road Sweeping

Salary

Budget 2012/2013

 

          313.32

 

      -72.80

   1122.00

 

           

     1362.51

Churchyard Grass

Budget 2012/2013

              NIL

 

     400.00

                   

       400.00

Donation to Hospice

Budget 2012/2013

              NIL

 

     180.00

     

       180.00

Bus Shelter

Budget 2012/2013

          200.00

 

     200.00  

 

       400.00

Garden Competition

Budget 2002/2013

          107.40

 

       50.00

 

       157.40

Hothfield History Society

Budget 2012/2013

              NIL

 

     100.00

 

       100.00

Donation to Village Hall

Budget 2012/2013

              NIL

  

     800.00

  

       800.00

Halloween Party

Budget 2012/2013

              NIL

  

     100.00

     

       100.00

                 

9.      PLANNING

 Please see attached list.  

 

10.    FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS          

The Clerk was asked to report Bears Lane to KHS again.

 

Mr Howard will ask the Environment Agency whether they are responsible for the Road Closed due to Flooding sign which has been damaged.

 

We have received permission from ABC to co-opt a councillor to replace Mrs Colby.

Mr Krause will post the notice on the notice board.

 

     

There being no further business the meeting closed at 8.45 pm.

 


 HOTHFIELD PARISH COUNCIL

 

PLANNING APPLICATION RECORD 2011

 

DECISIONS TO BE TAKEN AT MEETING TO BE HELD 23 APRIL 2012

 

12/00312/AS     Lakeside Nursing Home, Chapel Road, Hothfield, Ashford, Kent TN26 4LN

                                  Demolition of part 2/3 storey, C2 use, care home and construction of a new 3 storey,

34 suite, C2 use, close care accommodation with support facilities

Parish Council:  Support

 

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Last update 25.04.2012
 2012 Hothfield Parish Council