Hothfield Parish Council

...in the rustic heart of Kent


OCTOBER 2011 PARISH COUNCIL
MEETING MINUTES


Minutes of the Ordinary Parish Council Meeting

held at The Bluebell Centre, Hothfield,

on Monday 10 October 2011 at 7.00pm

[ DRAFT - to be formally accepted at next meeting ]

PRESENT:                                               Mr L Krause (chair), Mrs P Sutcliffe, Mrs E Turner     

                                                                  Mr J Collins, Mr P Eckersley, Mr P Howard

                                                                  Mr D Parker and Mr J Patel

                                                                  Mr D Beckley, Community Warden

   

PARISH CLERK:                                     Mrs J Batt

 

BOROUGH COUNCILLOR:                            

 

MEMBERS OF THE PUBLIC:    There were 2 Members of the Public present.

 

1.      APOLOGIES FOR ABSENCE

There were no Apologies for Absence.

 

2.       DECLARATIONS OF INTEREST

There were no Declarations of Interest 

i)   Updating of Declarations of Interest for the Code of Conduct

                  Councillors are reminded that they should update their Declarations of Interest

                  with the Monitoring Officer if necessary.

 3.    PUBLIC INTERVAL

The meeting was opened to Members of the Public from 7.05 – 7.15 for questions and comment.

 

4.     ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

Minutes 101 were accepted and it was unanimously agreed that Mr Krause should sign

them as a true record of the meeting.

 

Proposed  Mr Collins                Seconded  Mr Parker

 

5.    MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES

The notice board has been erected.  The Clerk will order a spare set of keys.

Members of the community will be permitted to publish notices on the board provided there

is room, but Parish Council notices will take priority at all times.

 

The Clerk was asked to write to Mr Miles and thank him for making the header.

 

The Clerk was asked to contact Mrs Parker of the Bluebell Centre and suggest that

a meeting be arranged between herself, Mrs Turner and Mr Patel to discuss

funding for activities for Hothfield children aged from 6 – 11 years.  

 

6.     RISK ASSESSMENTS

 Mr Parker reported that he had given the Village Hall Committee a copy of the

 Risk Assessment.

 

7.     CORRESPONDENCE AND GENERAL COUNCIL BUSINESS

CPRE How to respond to Planning applications

Boundary Commission

Pilgrims Hospice

ABC Chairman’s Report on the Parish Forum 20.07.11

ABC Parish News

BTCV

The Queen’s Diamond Jubilee Beacons            

 

Email Correspondence

Mr Krause did not bring any emails to the attention of councillors. 

Use of the Bluebell Centre for Parish Council Meetings   

Following receipt of an email from the Bluebell Centre, in which they informed councillors

that they have been reviewing the use of the Children Centre by any services not directly linked to children and that these organisations would have to pay for usage from January 2012, councillors agreed to look for an alternative venue for Parish Council meetings.

 

Storage of Parish Council Documents

It was agreed to move the Parish Council’s filing cabinet back to the Village Hall.

The Clerk will liaise with the Bluebell Centre and Mr Howard regarding this.

 

Report on Youth Project by Mrs Sutcliffe

Mrs Sutcliffe presented a report on the first year of the Youth Project.  Please see attached.

8.     FINANCE      

           Accounts to be paid at this meeting

 

PAYEE

DETAILS

NET

£

VAT

£

GROSS

£

Mrs J Batt

Salary

150.31

 

    150.31

Mr K Marden

Litter Picking

  74.40

 

      74.40

Clive Stanley

Webmaster Services

192.50

 

    192.50

AwCRK

Repayment of balance of Parish Plan Grant

 

  72.62

 

      

      72.62

          

            Resolution:  Councillors unanimously agreed to pay the above accounts.   

 

            Proposed Mrs Sutcliffe                              Seconded  Mr Collins

 

            Bank Balance per Cash Book                                       Balance at Bank

           

Parish Council Opening Balance

23348.92

 

PC Reserve A/C

 13827.42

Youth Account Opening Balance

  2819.38

 

Less u/c Cheques

     579.61

 

26168.30

 

 

  13247.81

Add Parish Council Receipts

12296.88

 

PC Current A/C

     100.00

Add Youth Project Receipts

  4016.44

 

NatWest Bond

 10703.77

 

41481.62

 

Y Current A/C

   2715.32

Less Parish Council Payments

11536.41

 

Y Reserve A/C

   1011.10

Less Youth Project Payments

  3109.40

 

Bank chg to be ref

       57.81

 

27835.81

 

 

 27835.81

 

            Earmarked Funds

 

 

C Balance

Sept

+/- Oct

C Balance

Oct

MUGA

EDF

 

       3944.99

 

       3944.99

Youth Activities  KCC Grant (Primary) – Richard King

 

        1100.00

 

        1100.00

Youth Activities KCC MUGA Grant for Extended School Activities (Secondary)

Hothfield Youth Project

 

 

 

          515.00

 

 

 

          515.00

Village Appraisal – W Wheels

             NIL

 

NIL

Road Sweeping

Salary

          754.92

 

74.40

 

680.52

Churchyard Grass

              NIL

 

NIL

Donation to Hospice

              NIL

 

NIL

Bus Shelter

          200.00

 

200.00

Garden Competition

          107.40

 

107.40

 

        6622.31

74.40

6547.91

                 

Budget 2011-2012

Mr Krause, Mrs Sutcliffe and Mrs Parker will meet to prepare a draft budget to be

discussed at the next meeting.  Mr Krause will email Mrs Sutcliffe and Mr Parker to

arrange a date.

 

9.      PLANNING

 Please see attached list.

  

10.    FORUM FOR EXCHANGE OF INFORMATION BETWEEEN COUNCILLORS

Mr Krause reported that Councillor Richard King has agreed to fund a zebra crossing

on School Road.  We hope it will be in place by April 2012.

Our ABC Councillor and the Deputy Leader of ABC are discussing plans for the triangle

between Station Road and Cade Road.  Their plans include demolishing the toilets and

redeveloping the area with housing.

 

The Clerk was asked to report the verges along Bear Lane to KHS and to ask them to

cut the hedge opposite the entrance to the golf club car park.

The parking on the corner of Park Drive and The Street is becoming more and more

dangerous.  Mr Krause will raise this issue with Councillor King.

            

         

There being no further business the meeting closed at 8.55 pm.

 


 

HOTHFIELD PARISH COUNCIL

 

PLANNING APPLICATION RECORD 2011

 

DECISIONS TAKEN AT MEETING HELD 10 OCTOBER 2011

 

11/00927/AS     Heath Cottage, Maidstone Road, Hothfield, Ashford, Kent TN26 1AN

                                  Single storey rear extension to outbuilding and extension to link it to the main dwelling

                                  Parish Council:  No comment

             

11/01077/AS     Mrs M Burgess, 3 Meadow View, The Street, Hothfield, Ashford, Kent TN26 1DW

                                  Conversion of garage into habitable room

                                  Parish Council:  Support

             

 

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Last update: 07.11.2011
 2011 Hothfield Parish Council