Hothfield Parish Council

...in the rustic heart of Kent


NOVEMBER 2011 PARISH COUNCIL
MEETING MINUTES


Minutes of the Ordinary Parish Council Meeting

held at The Bluebell Centre, Hothfield,

on Monday 14 November 2011 at 7.00pm

[ DRAFT - to be formally accepted at next meeting ]

 

PRESENT:                                               Mr L Krause (chair), Mrs P Sutcliffe, Mrs E Turner     

                                                                  Mr J Collins, Mr P Eckersley and Mr J Patel

                                                                       

PARISH CLERK:                                     Mrs J Batt

 

BOROUGH COUNCILLOR:                Mr D Robey    

 

MEMBERS OF THE PUBLIC:    There was one Members of the Public present for part of the meeting.

 

1.     APOLOGIES FOR ABSENCE

An Apology for Absence was received from Mr P Howard (prior engagement) and

Mr D Parker (prior engagement).

 

2.       DECLARATIONS OF INTEREST

There were no Declarations of Interest.

 

i)  Updating of Declarations of Interest for the Code of Conduct

Councillors are reminded that they should update their Declarations of Interest with the Monitoring Officer if necessary.

  

 3.     PUBLIC INTERVAL

The meeting was opened to Members of the Public from 7.03 – 7.35 for questions and comment.

 

 4.     ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

Minutes 102 were accepted and it was unanimously agreed that Mr Krause should sign

them as a true record of the meeting.

 

Proposed  Mr Collins                Seconded  Mrs Sutcliffe

 

5.    MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES

 Mrs Sutcliffe’s report on the Youth Project is attached to the file copy of the Minutes.

 The Clerk will send it to Mr Stanley for the Website.

 

 6.    CORRESPONDENCE AND GENERAL COUNCIL BUSINESS

Clerk and Councils Direct   

English Rural Housing Association

ABC Notice of Meeting of Standards Committee

KCC Minerals and Waste Sites Development Plan Documents

ABC re Planning and Compulsory Purchase Act

KALC Minutes of Meeting held 05.10.11

KALC re AGM

ABC Get Smart Go Green

 

Email Correspondence

           Mr Krause brought the attention of Councillors to the email from KCC regarding salt bins.

The Clerk will clarify the situation regarding insurance cover with Came & Co.  Councillors agreed that a bin is needed at the junction of Bethersden Road and Church Lane.  KHS will be contacted to see if they will agree to one being placed just inside Church Lane.

 

Venue for Future Parish Council Meetings     

       Councillors agreed to change meeting nights to the 4th Monday of the month.  Meetings will be held in the Village Hall.  The rent for the hall is £7.50 per hour.

 

Storage of Parish Council Documents

           The Clerk will liaise with Mr Howard with regard to moving the filing cabinet back to the village hall.

 

7.    FINANCE   

    

          Accounts to be paid at this meeting

 

PAYEE

DETAILS

NET

£

VAT

£

GROSS

£

Mrs J Batt

Salary

Expenses

150.31

  69.76

 

  

    220.07

Mr K Marden

Litter Picking

  74.40

 

      74.40

Greenbarnes

Noticeboard Keys

  23.16

4.63

      27.79

EDF

MUGA Electricity

  94.00

 

      94.00

 

 

411.63

4.63

   416.26

          

            Resolution:  Councillors unanimously agreed to pay the above accounts.   

 

            The NatWest Bond has been reinvested.

 

            Proposed Mrs Sutcliffe                              Seconded  Mr Collins

 

            Bank Balance per Cash Book                                       Balance at Bank

           

Parish Council Opening Balance

23348.92

 

PC Reserve A/C

 13440.31

Youth Account Opening Balance

  2819.38

 

Less u/c Cheques

     265.12

 

26168.30

 

 

  13175.19

Add Parish Council Receipts

12296.88

 

PC Current A/C

     100.00

Add Youth Project Receipts

  4017.19

 

NatWest Bond

 10703.77

 

42482.37

 

Y Current A/C

   1458.00

Less Parish Council Payments

11609.03

 

Y Reserve A/C

   1011.85

Less Youth Project Payments

  4366.72

 

Bank chg to be ref

       57.81

 

26506.62

 

 

 26506.62

 

            Earmarked Funds     

 

 

C Balance

Sept

+/- Oct

C Balance

Oct

MUGA

EDF

 

       3944.99

 

      

3944.99

Youth Activities  KCC Grant (Primary) – Richard King

 

        1100.00

 


1100.00

Youth Activities KCC MUGA Grant for Extended School Activities (Secondary)

Hothfield Youth Project

 

 

 

          515.00

 

 

 


515.00

Village Appraisal – W Wheels

             NIL

 

NIL

Road Sweeping

Salary

          754.92

 

74.40

 

680.52

Churchyard Grass

              NIL

 

NIL

Donation to Hospice

              NIL

 

NIL

Bus Shelter

          200.00

 

200.00

Garden Competition

          107.40

 

107.40

 

        6622.31

74.40

6547.91

                 

Budget 2011-2012

Mr Krause reported that the budget has not yet been set.  As the precept request may have to be with ABC before the next meeting, Councillors agreed to keep the Precept at £9500.00.  This will be clarified at the next meeting if the request has not been sent in.

 

Interim Internal Audit 2011-2012

The auditor met with Mrs Batt on 19 October and reported that all is in order.

 

Clerk’s Expenses

It was unanimously agreed, following the audit to increase the payment to the Clerk to £3 per week to cover the use of the computer and telephone.

 

9.      PLANNING

 Please see attached list.

          

10.    FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS

             Mr Krause reported on behalf of Mr Howard that in excess of 200 dogs per day are walked

             on Hothfield Heathland.  It may be necessary to erect fencing on part of the area to protect

             the ground nesting birds.

 

             Access to the car park beside the football field is being discussed with our Borough Councillor,

             with regard to traffic calming along Cade Road.

 

             Councillors agreed to invite Ian Rickards to attend either the January or the February meeting,

              as well as the Annual Parish Meeting if he is available.

 

             Mrs Turner and Mr Patel, along with Mr Patten, are meeting with Mrs Parker, at the

             Bluebell Centre on Wednesday.  Mrs Turner is meeting the head teacher of Charing School

             on Thursday.

         

             We will investigate the best way to petition for BT Infinity.  Mr Patel will talk to

             Mr Grenfell-Banks to see if he can organise an e-petition with a copy for the Post Office.

 

There being no further business the meeting closed at 8.45 pm.

 

 


 

HOTHFIELD PARISH COUNCIL

 

PLANNING APPLICATION RECORD 2011

 

DECISIONS TO BE TAKEN AT MEETING TO BE HELD 14 NOVEMBER 2011

 

11/00073/AS     Mr M Keeys, 1 & 2 Yonsea Villas, Maidstone Road, Hothfield, Ashford, Kent TN26 1AF

                                       Amended Plans for:-

                                       The demolition of the two Yonsea Farm Cottages and the construction of

                                       two detached replacement dwellings

                                       Parish Council:  Support

                        

 

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Last updat07.12.2011
 2011 Hothfield Parish Council