MARCH 2011 PARISH COUNCIL
Minutes of the Ordinary Parish Council Meeting
held at The Bluebell Centre, Hothfield,
on Monday 14 March 2011 at 7.00pm
[ DRAFT - to be formally accepted at next meeting ]
PRESENT: Mr L Krause (chair), Mrs A Bramfitt, Mrs K Pender,
Mrs P Sutcliffe, Mrs S Whittington, Mr J Collins,
Mr P Howard, Mr D Parker and Mr A Rawlins
Mr D Beckley, Community Warden
PARISH CLERK: Mrs J Batt
MEMBERS OF THE PUBLIC: There were 3 Members of the Public present.
Prior to the meeting Mrs Angela Sale discussed volunteering at The Sure Start Centres with councillors and members of the Public present.
Concern was raised that the necessity for volunteers to have been CRB checked was a KCC, not a legal requirement. It was felt that this discouraged some people from volunteering and Mrs Sale agreed to discuss this with her colleagues.
1. APOLOGIES FOR ABSENCE
There were no Apologies for Absence.
2. DECLARATIONS OF INTEREST
There were no Declarations of Interest.
i) Updating of Declarations of Interest for the Code of Conduct
Councillors are reminded that they should update their Declarations of Interest
with the Monitoring Officer if necessary.
3. PUBLIC INTERVAL
There meeting was opened to Members of the Public from 7.05 - 7.20 for questions and comment.
Although questions and comments made under the Public Interval are not generally minuted, they are taken into account by members when discussing the issues to which they refer and may be noted under the appropriate minute heading. The Members of the Parish Council encourages contributions and consultation by Members of the Public and would welcome written submissions.
Where applicable an item raised during the Public Interval will be included on the next agenda.
4. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
Minutes 95 were accepted and it was unanimously agreed that Mr Krause should sign them as a true record of the meeting.
Proposed Mr Collins Seconded Mrs Bramfitt
5. MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES
There were no Matters for Report that were not included on the agenda.
6. RISK ASSESSMENTS
Mr Parker reported on the Risk Assessment he carried out.
Mr Parker will send a copy of the Risk Assessment to the members of the Village Hall Committee to enable them to deal with items relating to the Hall.
Action: Mr Parker
7. CORRESPONDENCE AND GENERAL COUNCIL BUSINESS
KALC Minutes of Meeting held 02.02.11
Clerk and Councils Direct
ABC Communications and Policy re Ashford Voice
ABC Chairman’s Report of the Parish Forum held 26.01.11
ABC Strategy, Partnerships and Communications - recycling
ABC Planning and Development Services – Planning and Compulsory Purchase Act (2004)
Regulation 17 – Town and Country Planning (Local development) (England) (Amendment)
Regulations 2008 and 2009
ABC Ashford Play Matters Strategy Achievements 2007-2011
KALC Agenda for 06.04.11
KCC re Explore Kent Walking Festival 2011
Mr Krause did not bring any emails to the attention of councillors.
i. Tidying the Village – Rubbish Bins/Litter Collection Equipment
Resolution: Councillors unanimously agreed to purchase the following equipment from Glasdon:-
1 x Metal Guppy External Litter Bin in Black £237.28
1 x Skipper Litter Collection Cart - Sack Retention Model in Green £257.93
Mr Howard offered to take delivery of the equipment.
ii. Village Hall
Concern was expressed that when the KCC Youth Leader is not present at the
Youth Club, the young people attending are not under control.
Resolution: Councillors agreed 8:1 that Mrs Whittington and Mrs Sutcliffe
should talk to the KCC Youth Leader and ask her to cancel the club if she is not
able to attend.
Proposed: Mr Collins Seconded Mrs Bramfitt
Action: Mrs Whittington and Mrs Sutcliffe
iii Antisocial Behaviour and Littering
Mr Beckley updated councillors on the problems in the village. Steps are being taken to
try and improve the situation.
Resident should report all incidents of anti-social behaviour to the police.
iv Bus Shelter
The roof has been replaced and the cheque will be sent to Data Tooling.
This item to be removed from future agendas
A member of the Public present during the Public Interval reported that one of the litter
bins is missing and the second on needs repairing. A new bin is to be ordered.
Resolution: Councillors unanimously agree to accept the quote of £290.00 + VAT
from Kingsnorth Electrical for a Delay Timer which will be set to operate during
It was agreed that signs should be installed informing users of the location of the timer
switch and the times that it can be used. Mr Parker offered to contact a local sign maker
to ask for a price.
Action: Mr Parker
vi Use of Salt around Village during Bad Weather .
It was reported that we hope to have 2 salt bins installed in the village by next winter.
Once the bins are in place the locations and arrangements regarding their use will be
vii Wealden Wheels
The grant funding has yet to be received by the Council.
The Clerk asked Mrs Whittington for a copy of the Grant Application Form for the
Action: Mrs Whittington
The Clerk reported that she had been told that although Parish Clerks have not been awarded a
pay claim linked to inflation, they are allowed to move up one point on the National Scale.
Resolution: Councillors unanimously agreed to increase the Clerks salary to SPC point
24 - £10.841 per hour, backdated to April 2010.
Accounts to be paid
Resolution: Councillors unanimously agreed to pay the above accounts.
Bank Reconciliation as at 28 February 2011 Statements C/A 400 and R/A 165
Balance per Cash Book Balance at Bank
Opening Balance 27172.85 Reserve Account 12486.51
Plus Receipts 15241.55 Less u/c cheques 4.16
Less Payments 19151.32 Current Account 100.00
23263.08 NatWest Bond 10680.73
Less transfer to 23263.08
Balance at Bank 23263.08
Less paid 14.02.11 1443.92
Less Earmarked Funds 7280.09
NatWest Bond (3 mths notice) 10680.73
Available Funds 3858.34
The remaining from the money earmarked for a donation towards the Hospice and the
£22.15 from the money earmarked for the Bus Shelter has been transferred to the Road
Sweeping Account to help pay for the litter bin and litter cart. The balance will be taken
from the Road Sweeping Grant when it is received from ABC.
The debit balance for the newsletter will be removed from the list of Earmarked Funds.
The Clerk will contact Mr Funnell regarding the administration of the Big Lottery Grant.
Resolution: Councillors unanimously agreed to adopt the revised Standing Orders.
Child Protection Policy
Resolution: Councillors unanimously agreed to adopt the Child Protection Policy.
Resolution: Councillors unanimously agreed to adopt the Complaints Procedure.
Equal Rights Policy
Resolution: Councillors unanimously agreed to adopt the Equal Rights Policy.
Policy for Dealing with the Press
Resolution: Councillors unanimously agreed to adopt the Policy for Dealing with the
Councillors support this Bill and hope to see it utilised.
This will be given further consideration at a future meeting.
Please see attached list.
We have received the following Notice of Order:-
Highways Act 1980, KCC (Public footpath AW170 (part Hothfield), Public Path Diversion
and Definitive Map and Statement Modification Order 2011.
10. FORUM FOR EXCHANGE OF INFORMATION BETWEEEN COUNCILLORS
Mr Howard suggested the village should hold a Best Garden Competition. This suggestion
will be added to the next agenda.
There being no further business the meeting closed at 9.00 pm.
HOTHFIELD PARISH COUNCIL
PLANNING APPLICATION RECORD 2011
DECISIONS TAKEN AT MEETING HELD 14 MARCH 2011
11/00167/AS Mr and Mrs Chaney, Heath Cottage, Maidstone Road, Hothfield,
Ashford, Kent TN26 1AN
Detached garage with storage above
Parish Council: No Comment
The following decision notices have been received from Ashford Borough Council:-
11/00045/AS Mr J Latter, 8 West Street, Hothfield, Ashford, Kent TN26 1ET
LBC Porch hood to front door
Borough Council: Permit
|Last update:- 11.04.2011||
© 2011 Hothfield Parish Council
Web site by