Hothfield Parish Council

...in the rustic heart of Kent


JUNE 2011 PARISH COUNCIL
MEETING MINUTES


Minutes of the Ordinary Parish Council Meeting

held at The Bluebell Centre, Hothfield,

on Monday 13 June 2011 at 7.00pm

[ DRAFT - to be formally accepted at next meeting ]

PRESENT:                                               Mr L Krause (chair), Mrs P Sutcliffe, Mr J Collins,

                                                                  Mr P Howard, Mr D Parker                                                                                                                                                                                                                                                                                                                

PARISH CLERK:                                     Mrs J Batt

 

BOROUGH COUNCILLOR:                            

 

MEMBERS OF THE PUBLIC:    There were 9 Members of the Public present until item 4.

 

1.      APOLOGIES FOR ABSENCE

An Apology for Absence has been received from Mr D Beckley

 

2.       DECLARATIONS OF INTEREST

There were no Declarations of Interest.

 

i)       Updating of Declarations of Interest for the Code of Conduct

                  Councillors are reminded that they should update their Declarations of Interest

                  with the Monitoring Officer if necessary.

 

3.      CO-OPTION OF PARISH COUNCILLORS

The following candidates have applied to be considered for co-option to the Parish Council:-

 

Mrs Jane Colby

Mrs Elizabeth Turner

Mr Anthony Bartlett

Mr Paul Eckersley

Mr Jayesh Patel

 

The Chairman deferred the co-option of Parish Councillors until after the Public Interval.

 

4.     PUBLIC INTERVAL

The meeting was opened to Members of the Public from 7.15 – 7.37 for questions and comment.

 

The Chairman closed the meeting at this point, so that the Co-option of Parish Councillors could be discussed.

 

       CO-OPTION OF PARISH COUNCILLORS

       Following discussion the following persons were proposed for co-option to the Parish Council:-

 

         Mrs Jane Colby

         Mrs Elizabeth Turner

         Mr Paul Eckersley

         and Mr Jayesh Patel

 

         The above candidates were unanimously elected to the Parish Council.

 

         The Clerk will contact the newly co-opted councillors and arrange for them to sign their

         Declarations of Acceptance of Office.  She will also give them a Register of Members

         Interest Form to complete and return to ABC with a copy for Parish Council records.

 

         Mr Krause proposed an official vote of thanks to Mrs Anita Bramfitt, Mrs Kay Pender,

         Mrs Shirley Whittington and Mr Tony Rawlins, who stood down at the last election for all

         their efforts during their time as valued members of Hothfield Parish Council.

 

         Councillors thanked Mr Tony Bartlett in his absence for his interest in the Parish Council.

         Mr Krause said he would contact him to inform him of the result of the co-option.

        

The meeting was re-opened.

5.      ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

Minutes 98 were accepted and it was unanimously agreed that Mr Krause should sign them as a true record of the meeting.

 

Proposed  Mr Collins                Seconded  Mr Parker  

6.      MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES

 The new litter bin has been installed.

 

7.      RISK ASSESSMENTS

Mr Parker has a copy of the form and will complete a Risk Assessment in time for the September meeting.

 

Mr Collins will purchase a book to keep a record of his weekly checks of the MUGA and Youth Shelter.

8.      CORRESPONDENCE AND GENERAL COUNCIL BUSINESS

Lappset

KCC re Minerals and Waste Development Framework

South East Water Resources Update

EU Legislation on Energy Efficiency affecting Street Lighting

Charing Playing Field Management Committee

 

Email Correspondence

Mr Krause did not bring any emails to the attention of councillors. 

 

Parish Council Notice Board

Resolution:  Councillors unanimously agreed to purchase a notice board for to be installed on the grass area next to the Post Office.  The total cost of the board and aluminium posts is £1401.09.

 

Proposed  Mrs Sutcliffe            Seconded  Mr Parker

                         

8.      FINANCE

          

         Accounts to be paid

 

PAYEE

DETAILS

NET

£

VAT

£

GROSS

£

Mrs J Batt

Salary

    150.31

 

    150.31

Mrs J Batt           

Expenses

    115.78

    3.04

    118.82

Mr K Marden     

Litter Picking

      74.40

 

      74.40

The Post Office

Tax due – Mrs Batt & Mr Marden

    165.00

 

    165.00

Hothfield Village Hall

Rent for APM

        7.50

 

        7.50

TOTAL

 

    512.99

    3.04

    516.03

Hothfield Youth a/c

KCC Salaries – paid during month

 1755.38

 

 1755.38

          

            Resolution:  Councillors unanimously agreed to pay the above accounts.   

 

            Bank Balance per Cash Book                                       Balance at Bank

           

Parish Council Opening Balance

23348.92

 

PC Reserve A/C

 14479.60

Youth Account Opening Balance

  2819.38

 

Less u/c Cheques

         0.00

 

26168.30

 

 

  14479.60

Add Parish Council Receipts

  6362.34

 

PC Current A/C

     100.00

Add Youth Project Receipts

  1793.48

 

NatWest Bond

 10692.18

 

34324.12

 

Y Current A/C

     953.34

Less Parish Council Payments

  4439.48

 

Y Reserve A/C

   1008.14

Less Youth Project Payments

  1755.38

 

 

 

 

28129.26

 

 

 28129.26

                            

            Earmarked Funds

 

 

C Balance

May

+/- June

C Balance

June

MUGA

     3777.68

 

     3777.68

Youth Activities  KCC Grant (Primary) – Richard King

 

     1100.00

 

 

     1100.00

Youth Activities KCC MUGA Grant for Extended School Activities (Secondary)

 

         

     1515.00

 

 

         

     1515.00

Village Appraisal – W Wheels

          NIL

 

          NIL

Road Sweeping Sal + Tax

Salary

Tax

     1283.72

 

      74.40

      52.40

    

 

     1156.92

Churchyard Grass

       300.00

 

       300.00

Donation to Hospice

         60.00

 

         60.00

Bus Shelter

       200.00

 

       200.00

 

     8236.40

    126.80

     8109.60

                 

           Available Funds

           Balance at Bank                        28129.26

           Less paid 13.06.11                        516.03

           Less Earmarked Funds              8109.60

                                                              19503.63

           Less Youth Project Funds          1849.34

                                                               1008.14

          NatWest Bond (3 mths notice) 10692.18

          Available Funds                           5953.97

 

            Budget Review

           The members of the Finance and Policy Working Group presented the revised budget.

          

           Resolution:  Councillors unanimously agreed to accept the revised budget.  It will be

           published on the website with an overview of the financial situation of Hothfield

           Parish Council, which will be written by Mr Krause.

 

           Mr Krause will send an updated copy to the Clerk and Councillors.

 

           Resolution:  Councillors unanimously agreed to buy a brick to be put into the

           Memorial Path at the Ashford Pilgrims Hospice.  The cost of the brick is £100 and

           will be in lieu of the Voluntary Litter Pickers wages for 2010-2011, paid in

           addition to the £20 donated earlier this year. 

 

           Resolution:  Councillors unanimously agreed to donate a fixed amount of £15 per

           month to the Pilgrim’s Hospice in lieu of the Voluntary Litter Picker’s wages, provided

           the number of Voluntary Litter Pickers does not fall below 3 separate areas each month. 

          

9       PLANNING

 No applications received this month.

 

We have received Definitive Map Modification Order No 1 2011

  

10.   FORUM FOR EXCHANGE OF INFORMATION BETWEEEN COUNCILLORS

          The Clerk gave Mr Krause the folder for review by the Finance and Policy Working Group.

          The Review will be included on the agenda for the September meeting.

 

          The Clerk was asked to contact KHS and report the potholes in Cade Road.

 

           Mr Howard reported that arrangements are well in hand for the Gardening Competition.

 

           The Village Sign has been installed

 

           The Clerk was asked to contact Landscape Services regarding the grass on the Recreation Field.

 

           Mr Krause will contact Mrs Whittington and ask her to enquire as to whether

            Community Payback would be prepared to come and tidy some areas in the village.

         

         There being no further business the meeting closed at 9.02 pm.

 

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Last update:- 04.07.2011
 2011 Hothfield Parish Council