JUNE 2011 PARISH COUNCIL
Minutes of the Ordinary Parish Council Meeting
held at The Bluebell Centre, Hothfield,
on Monday 13 June 2011 at 7.00pm
[ DRAFT - to be formally accepted at next meeting ]
PRESENT: Mr L Krause (chair), Mrs P Sutcliffe, Mr J Collins,
Mr P Howard, Mr D Parker
PARISH CLERK: Mrs J Batt
MEMBERS OF THE PUBLIC: There were 9 Members of the Public present until item 4.
1. APOLOGIES FOR ABSENCE
An Apology for Absence has been received from Mr D Beckley
2. DECLARATIONS OF INTEREST
There were no Declarations of Interest.
i) Updating of Declarations of Interest for the Code of Conduct
Councillors are reminded that they should update their Declarations of Interest
with the Monitoring Officer if necessary.
3. CO-OPTION OF PARISH COUNCILLORS
The following candidates have applied to be considered for co-option to the Parish Council:-
Mrs Jane Colby
Mrs Elizabeth Turner
Mr Anthony Bartlett
Mr Paul Eckersley
Mr Jayesh Patel
The Chairman deferred the co-option of Parish Councillors until after the Public Interval.
4. PUBLIC INTERVAL
The meeting was opened to Members of the Public from 7.15 – 7.37 for questions and comment.
The Chairman closed the meeting at this point, so that the Co-option of Parish Councillors could be discussed.
CO-OPTION OF PARISH COUNCILLORS
Following discussion the following persons were proposed for co-option to the Parish Council:-
Mrs Jane Colby
Mrs Elizabeth Turner
Mr Paul Eckersley
and Mr Jayesh Patel
The above candidates were unanimously elected to the Parish Council.
The Clerk will contact the newly co-opted councillors and arrange for them to sign their
Declarations of Acceptance of Office. She will also give them a Register of Members
Interest Form to complete and return to ABC with a copy for Parish Council records.
Mr Krause proposed an official vote of thanks to Mrs Anita Bramfitt, Mrs Kay Pender,
Mrs Shirley Whittington and Mr Tony Rawlins, who stood down at the last election for all
their efforts during their time as valued members of Hothfield Parish Council.
Councillors thanked Mr Tony Bartlett in his absence for his interest in the Parish Council.
Mr Krause said he would contact him to inform him of the result of the co-option.
The meeting was re-opened.
5. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
Minutes 98 were accepted and it was unanimously agreed that Mr Krause should sign them as a true record of the meeting.
Proposed Mr Collins Seconded Mr Parker
6. MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES
The new litter bin has been installed.
7. RISK ASSESSMENTS
Mr Parker has a copy of the form and will complete a Risk Assessment in time for the September meeting.
Mr Collins will purchase a book to keep a record of his weekly checks of the MUGA and Youth Shelter.
8. CORRESPONDENCE AND GENERAL COUNCIL BUSINESS
KCC re Minerals and Waste Development Framework
South East Water Resources Update
EU Legislation on Energy Efficiency affecting Street Lighting
Charing Playing Field Management Committee
Mr Krause did not bring any emails to the attention of councillors.
Parish Council Notice Board
Resolution: Councillors unanimously agreed to purchase a notice board for to be installed on the grass area next to the Post Office. The total cost of the board and aluminium posts is £1401.09.
Proposed Mrs Sutcliffe Seconded Mr Parker
Accounts to be paid
Resolution: Councillors unanimously agreed to pay the above accounts.
Bank Balance per Cash Book Balance at Bank
Balance at Bank 28129.26
Less paid 13.06.11 516.03
Less Earmarked Funds 8109.60
Less Youth Project Funds 1849.34
NatWest Bond (3 mths notice) 10692.18
Available Funds 5953.97
The members of the Finance and Policy Working Group presented the revised budget.
Resolution: Councillors unanimously agreed to accept the revised budget. It will be
published on the website with an overview of the financial situation of Hothfield
Parish Council, which will be written by Mr Krause.
Mr Krause will send an updated copy to the Clerk and Councillors.
Resolution: Councillors unanimously agreed to buy a brick to be put into the
Memorial Path at the Ashford Pilgrims Hospice. The cost of the brick is £100 and
will be in lieu of the Voluntary Litter Pickers wages for 2010-2011, paid in
addition to the £20 donated earlier this year.
Resolution: Councillors unanimously agreed to donate a fixed amount of £15 per
month to the Pilgrim’s Hospice in lieu of the Voluntary Litter Picker’s wages, provided
the number of Voluntary Litter Pickers does not fall below 3 separate areas each month.
No applications received this month.
We have received Definitive Map Modification Order No 1 2011
10. FORUM FOR EXCHANGE OF INFORMATION BETWEEEN COUNCILLORS
The Clerk gave Mr Krause the folder for review by the Finance and Policy Working Group.
The Review will be included on the agenda for the September meeting.
The Clerk was asked to contact KHS and report the potholes in Cade Road.
Mr Howard reported that arrangements are well in hand for the Gardening Competition.
The Village Sign has been installed
The Clerk was asked to contact Landscape Services regarding the grass on the Recreation Field.
Mr Krause will contact Mrs Whittington and ask her to enquire as to whether
Community Payback would be prepared to come and tidy some areas in the village.
There being no further business the meeting closed at 9.02 pm.
|Last update:- 04.07.2011||
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