JANUARY 2011 PARISH COUNCIL
Minutes of the Ordinary Parish Council Meeting
held at The Bluebell Centre, Hothfield,
on Monday 10 January 2011 at 7.00pm
[ DRAFT - to be formally accepted at next meeting ]
PRESENT: Mr L Krause (chair), Mrs A Bramfitt, Mrs K Pender, Mrs P Sutcliffe, Mrs S Whittington, Mr J Collins, Mr P Howard, Mr D Parker and Mr A Rawlins
Mr D Beckley, Community Warden
PARISH CLERK: Mrs J Batt
MEMBERS OF THE PUBLIC: There were 5 Members of the Public present for part of the meeting.
1. APOLOGIES FOR ABSENCE
There were no Apologies for Absence.
2. DECLARATIONS OF INTEREST
There were no Declarations of Interest.
i) Updating of Declarations of Interest for the Code of Conduct
Councillors are reminded that they should update their Declarations of Interest with the Monitoring Officer if necessary.
3. PUBLIC INTERVAL
The meeting was opened to the Members of the Public present for questions and comment from 7.03 – 7.30.
4. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
Minutes 93 were accepted and it was unanimously agreed that Mr Krause should sign them as a true record of the meeting.
Proposed Mr Parker Seconded Mr Collins
5. MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES
There were no Matters for Report that were not covered on the agenda.
6. RISK ASSESSMENTS
The next Risk Assessment will be undertaken by Mr Parker before the end of March.
Action: Mr Parker
7. CORRESPONDENCE AND GENERAL COUNCIL BUSINESS
KCC Definitive Map Modification Order No.1 2001
ABC Planning and Compulsory Purchase Act (2004) Regulation 27 – Town and Country
Planning (Local Development) (England) (Amendment) Regulations in 2008 and 2009
KALC Parish News etc
Southern Water – Calendar
The Royal British Legion – Poppy Party
No emails were brought to the attention of the Council.
i. Tidying the Village – Contracts of Employment
Mr Marden has signed his new Contract of Employment and Mrs Whittington will take the temporary contact to Mrs Marden to sign as she is doing the litter picking while Mr Marden is on sick leave. Mrs Whittington will also take a P46 for Mrs Marden to fill in.
Action: Mrs Whittington
ii. Village Hall
Mr Howard reported that quotes have been invited for items on the wish list.
iii Funding from Charitable Bodies
Nothing to report.
iv Antisocial Behaviour and Littering
We have been experiencing problems with youngsters using catapults and air guns.
Resolution: Councillors unanimously agreed that Mr Beckley should speak to Mr David Lloyd at the Community Safety Unit and ask him to liaise with the Housing Department at Ashford Borough Council, with regard to sending a letter warning individual tenants that if a young person, resident at the property, continues to cause problems the residents are in danger of being evicted from their home.
v. Bus Shelter
The roof has not been replaced yet. Mr Howard will chase this up.
Action: Mr Howard
More lights have been broken.
We have received another electricity bill showing that the electricity used during the quarter was about 10 times higher that the same quarter last year. The Clerk will talk to EDF as they took the check meter out without a member of the Council being present.
vii Use of Salt around Village during Bad Weather
Mr Howard will find out how much it will cost the Council to provide and possibly spread salt or grit during bad weather.
Action: Mr Howard
viii Recreation Area
Nothing to report.
ix Parish Visit -KHS
Jennie Wickenden did not visit as planned due to the bad weather.
x. Wealden Wheels
Deferred to next meeting.
Donation to Pilgrims Hospice in Lieu of Litter Picker’s Wages
As we now only have one volunteer Litter Picker in Hothfield, it was agreed to reduce our donation to the Pilgrims Hospice to £20.
The following accounts were paid during the December recess, authorised by Councillors Krause, Whittington and Pender:-
Accounts to be paid
Resolution: Councillors unanimously agreed to pay the above accounts.
Bank Reconciliation as at 04 January 2011 Statements C/A 397 and R/A 162
Balance per Cash Book Balance at Bank
Opening Balance 27172.85 Reserve Account 16290.06
Plus Receipts 14331.68 Less u/c cheques 187.49
Less Payments 14632.77 Current Account 100.00
26871.76 NatWest Bond 10669.19
Balance at Bank 26871.76
Less paid 10.01.11 3199.36
Less Earmarked Funds 7913.44
NatWest Bond (3 mths notice) 10669.19
Available Funds 5089.77
Concurrent Functions Grant
Mr Krause reported that there is a lot of anger amongst Parish Councils regarding the new formula being used to calculate the Concurrent Functions Grant.
Mr Krause deferred setting the budget until next month, by which time we should have the figures necessary to decide whether we are going to proceed with a programme for snow clearance. We should also have the correct figure for our Concurrent Functions Grant for 2011-2012. Mr Krause took the letter received from ABC which requests us to tell them how much we require from the Precept for the next financial year and he will ensure that our Precept Request reaches ABC by 24 January 2011.
Action: Mr Krause
Deferred until next month.
No applications received this month.
KCC Definitive Map Modification Order No.1 2001.
10. FORUM FOR EXCHANGE OF INFORMATION BETWEEEN COUNCILLORS
Mr Collins asked the Clerk to report 2 potholes along Bethersden Road.
There being no other business the meeting closed at 9.00 pm.
|Last update: 17.01.2011||
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