Hothfield Parish Council

...in the rustic heart of Kent


JANUARY 2011 PARISH COUNCIL
MEETING MINUTES


Minutes of the Ordinary Parish Council Meeting

held at The Bluebell Centre, Hothfield,

on Monday 10 January 2011 at 7.00pm

[ DRAFT - to be formally accepted at next meeting ]


PRESENT:                                               Mr L Krause (chair), Mrs A Bramfitt, Mrs K Pender, Mrs P Sutcliffe, Mrs S Whittington, Mr J Collins, Mr P Howard, Mr D Parker and Mr A Rawlins

                                                                   Mr D Beckley, Community Warden
 

PARISH CLERK:                                     Mrs J Batt

 

BOROUGH COUNCILLOR:                            

 

MEMBERS OF THE PUBLIC:    There were 5 Members of the Public present for part of the meeting.

 

1.   APOLOGIES FOR ABSENCE

There were no Apologies for Absence.

 

2.       DECLARATIONS OF INTEREST

There were no Declarations of Interest. 

i)   Updating of Declarations of Interest for the Code of Conduct

Councillors are reminded that they should update their Declarations of Interest with the Monitoring Officer if necessary.

 

3.    PUBLIC INTERVAL

The meeting was opened to the Members of the Public present for questions and comment from 7.03 – 7.30.

 

4.   ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

 Minutes 93 were accepted and it was unanimously agreed that Mr Krause should sign them as a true record of the meeting.

 

Proposed  Mr Parker       Seconded  Mr Collins

 

5.   MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES

 There were no Matters for Report that were not covered on the agenda.

 

6.  RISK ASSESSMENTS

 The next Risk Assessment will be undertaken by Mr Parker before the end of March.

 

 Action:  Mr Parker

7.  CORRESPONDENCE AND GENERAL COUNCIL BUSINESS

KCC Definitive Map Modification Order No.1 2001

ABC Planning and Compulsory Purchase Act (2004) Regulation 27 – Town and Country  

Planning (Local Development) (England) (Amendment) Regulations in 2008 and 2009

KALC Parish News etc

Southern Water – Calendar

The Royal British Legion – Poppy Party

 

Email Correspondence

No emails were brought to the attention of the Council.

 

i.  Tidying the VillageContracts of Employment

Mr Marden has signed his new Contract of Employment and Mrs Whittington will take the temporary contact to Mrs Marden to sign as she is doing the litter picking while Mr Marden is on sick leave.  Mrs Whittington will also take a P46 for Mrs Marden to fill in.     

 

                      Action:  Mrs Whittington         

ii.  Village Hall

Mr Howard reported that quotes have been invited for items on the wish list.         

 

iii   Funding from Charitable Bodies

               Nothing to report.

  

iv   Antisocial Behaviour and Littering

      We have been experiencing problems with youngsters using catapults and air guns.

 

          Resolution:  Councillors unanimously agreed that Mr Beckley should speak to Mr David Lloyd at the Community Safety Unit and ask him to liaise with the Housing Department at Ashford Borough Council, with regard to sending a letter warning individual tenants that if a young person, resident at the property, continues to cause problems the residents are in danger of being evicted from their home.

 

v.  Bus Shelter

The roof has not been replaced yet.  Mr Howard will chase this up.

 

 Action:  Mr Howard

 

vi.  MUGA

More lights have been broken.

 

We have received another electricity bill showing that the electricity used during the quarter was about 10 times higher that the same quarter last year.  The Clerk will talk to EDF as they took the check meter out without a member of the Council being present.

 

vii   Use of Salt around Village during Bad Weather 

Mr Howard will find out how much it will cost the Council to provide and possibly spread salt or grit during bad weather.     

 

                  Action:  Mr Howard

 

viii Recreation Area

       Nothing to report.

 

ix   Parish Visit -KHS

Jennie Wickenden did not visit as planned due to the bad weather.

 

x.   Wealden Wheels

Deferred to next meeting.

  

8.   FINANCE   

Donation to Pilgrims Hospice in Lieu of Litter Picker’s Wages

As we now only have one volunteer Litter Picker in Hothfield, it was agreed to reduce our donation to the Pilgrims Hospice to £20.

 

The following accounts were paid during the December recess, authorised by Councillors Krause, Whittington and Pender:-

 

PAYEE

DETAILS

NET

£

VAT

£

GROSS

£

Mr K Marden

Litter Picking – 3 weeks

Sick Pay – 1 week

 

89.60

 

 

89.60

CASE

Outstanding Invoice – July 2010

97.89

 

97.89

 

         Accounts to be paid

PAYEE

DETAILS

NET

£

VAT

£

GROSS

£

Mrs J Batt

Clerks Salary and Expenses

  423.10

    1.56

   424.66

Mrs J Batt

Tax Paid on behalf of Mr K Marden

    11.20

 

     11.20

Mrs T Marden

Litter Picking

Bags

    91.00

      8.00

 

     99.00

Mr C Stanley

Webmaster Services

  137.00

 

   137.00

Reward Projects

Youth Activities Workshops

2100.00

367.50

 2467.50

Pilgrims Hospice

Donation in lieu of Litter Picker’s wages

 

    20.00

 

 

     20.00     

Mr A Rawlins

Purchase of Christmas Tree

    40.00

 

     40.00

TOTAL

 

2830.30

369.06

 3199.36

          

            Resolution:  Councillors unanimously agreed to pay the above accounts.   

 

Bank Reconciliation as at 04 January 2011 Statements C/A 397 and R/A 162

         Balance per Cash Book                                          Balance at Bank

           Opening Balance  27172.85                                     Reserve Account  16290.06

          Plus Receipts        14331.68                                    Less u/c cheques       187.49                      

                                       41504.53                                                                   16102.57

          Less Payments     14632.77                                     Current Account        100.00

                                       26871.76                                     NatWest Bond       10669.19

                                                                                                                         26871.76                                                                                                                   

 

                   Earmarked Funds   

 

 

Balance

£

Paid – Dec/Jan

£

Balance

£

MUGA Grant

  4501.61

 

 4501.61

Youth Activities  KCC Grant (Primary) – Richard King

           

  3200.00

 

     2100.00

 

  1100.00

Youth Activities KCC MUGA Grant for Extended School Activities (Secondary)

 

     

  1515.00

 

 

 

 1515.00

Youth Activities (Secondary)

        NIL

 

     NIL

Village Appraisal – W Wheels

      72.62

 

     72.62

Road Sweeping Sal + Tax

Letter requesting Grant for

2010/2011 sent 10.03.10

 

 

    191.75

 Dec  89.60

 Jan   11.20

 Jan   91.00

 

 

      -0.05

Newsletter S137 Grant

        NIL

         97.89

    -97.89

Bus Shelter

    722.15

 

    722.15

Hospice in lieu of vols wages

    120.00

         20.00

    100.00

Churchyard Grass

       NIL

 

      NIL

 

10323.13

     2409.69

  7913.44

 

           Available Funds

           Balance at Bank                        26871.76

           Less paid 10.01.11                       3199.36           

           Less Earmarked Funds               7913.44

                                                               15758.96

         NatWest Bond (3 mths notice)   10669.19

         Available Funds                             5089.77

 

Concurrent Functions Grant

Mr Krause reported that there is a lot of anger amongst Parish Councils regarding the new formula being used to calculate the Concurrent Functions Grant.

Budget

Mr Krause deferred setting the budget until next month, by which time we should have the figures necessary to decide whether we are going to proceed with a programme for snow clearance.  We should also have the correct figure for our Concurrent Functions Grant for 2011-2012.  Mr Krause took the letter received from ABC which requests us to tell them how much we require from the Precept for the next financial year and he will ensure that our Precept Request reaches ABC by 24 January 2011. 

 

           Action:  Mr Krause

          

Standing Orders

Deferred until next month.    
 

9.  PLANNING

No applications received this month.

 

KCC Definitive Map Modification Order No.1 2001.

 

10.    FORUM FOR EXCHANGE OF INFORMATION BETWEEEN COUNCILLORS

Mr Collins asked the Clerk to report 2 potholes along Bethersden Road.

              

There being no other business the meeting closed at 9.00 pm.

 

^^^ Up to top of page


Last update:   17.01.2011    
 2011 Hothfield Parish Council